2025-04-30-accounts - The Dorking Choral Society

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Annual Report of the Trustees of Dorking Choral Society for the year ended 30 April 2025

Charity reference details

Name of charity: Dorking Choral Society

Charity Registration No: 1038608 Principal Office: 16, Yarm Close, Leatherhead KT22 8NZ Trustees: Mr James Glaysher (Chair, appointed 15[th] June 2022) Ms Sue Mahony (Secretary, appointed 3[rd] July 2024) Mr Nick Wright (Treasurer, appointed 16[th] June 2021) Ms Lyn Groves (Membership, appointed 17[th] June 2025) Ms Alison Reed (Concerts, appointed 17[th] June 2025) Ms Gabrielle Norman (Publicity, appointed 17[th] June 2025)

The above constituted the Society’s Trustees throughout the year to 30[th] April and to the date of signature of this report.

Structure, Governance and Management

Dorking Choral Society is administered in accordance with its Constitution, the current version of which was approved and adopted by members at the Annual General Meeting of 01 July 2020. This Constitution was based on a model document supplied by Making Music.

The Constitution states that the management of the Society shall be in the hands of a Committee consisting of the following Officers: Chairman, Secretary and a Treasurer, and no fewer than two and no more than six other members: the Officers and the other Committee members shall be elected by and out of the Society’s members at the Annual General Meeting; they shall hold office until the next Annual General Meeting and be eligible for reelection. Up to three ex-officio members can be appointed by the Committee to assist with specific tasks. The committee members are the charity trustees. The Chairman may hold office for up to three years and may not immediately be re-elected. At the end of his or her term of office, the retiring Chairman will be invited to attend Committee meetings for the ensuing twelve months but will not have voting rights.

At the 16 June 2021 Annual General Meeting, due to the unforeseen events of the COVID pandemic, which meant that the activities of the choir had been on hold for the previous 18 months, a vote of 2/3[rd] of the members attending the AGM was obtained to enable the following amendment to the Constitution to allow for the extension of the term of office for the Chair for a further 12 months to enable continuity of the Committee and ensure adequate supervision as activities return to ‘normal’. The members voted in principle to amend constitution so that a 4[th] year is permissible in extraordinary circumstances.

Financial Review for the year ended 30[th] April 2025

Dorking Choral Society prepares its accounts in the form of a Receipts and Payments Account with a Statement of Assets and Liabilities.

In respect of the year ended 30[th] April 2025, the Society had total receipts of £74,349 (’24: £33,515) less total payments of £55,806 (’24: £34,102), resulting in a net profit of £18,543 (’23: -£588 loss). However, this includes net prepayments for the Romania trip of £12,411.

In addition:

Subscription Income increased to £12,514 (’24 - £11,739) as paying membership increased from 66 to 69 (with an additional 1 non-paying student member).
A general grant was not available from HR Taylor Trust this year (’24 - £2,500), but a specific grant towards the new DCS Scholarship Scheme of £2,500 was secured and will be drawn down in the forthcoming year.
Donations and other gifts from Friends of DCS totalled £1,325 (’24 - £1,280).
An HMRC Gift Aid refund of £2,525 (’24 - £1,891) was received.
In the absence of major fundraising activity this year, DCS were fortunate to receive a bequest of £10,334 from the estate of Anne Dwyer, a former choir member.
The three concert performances combined had revenues of £4,178 and expenses of £11,229 resulting in a loss of £7,051 – a significant increase on the previous year’s loss of £4,926, though below the losses of the two years before. This reflects increased orchestral and facilities costs and lower than anticipated ticket sales, together with a £370 church hire cost related to Autumn ’23.
Due to timing differences of receipts and purchases, there is a reported profit of £287 on music purchase/hire (’24 -£456 loss). Note – additional music costs for orchestral accompaniment are charged to concert expenses.
A loss of -£290 was incurred on the Leith Hill Music Festival (’24: -£1,440 loss), though this excludes the MD fee of £400, invoiced in May.
MD’s remuneration of £6,435 (’24 - £7,040) excludes £525 fees for April. Accompanist fees of £4,535 (’24 - £3,905) excludes £330 fees for April but includes £105 from ’24.
Although the society covered its regular operating costs through Subscriptions, Friends donations, Gift Aid refunds and bank interest, taking account of the Romania prepayments and this year’s bequest, the society incurred an operating loss of - £4,202.

As at 30[th] April 2025 total bank balances and cash amounted to £49,562 (‘23 - £31,019).

Other Monetary Assets were £344 (‘24 - £88) consisting of Music Folders (£218) and advanced subscriptions of £126.

Current liabilities are higher at £12,753 (’24 - £1,230), reflecting the Romania Tour liabilities.

The Society operates a policy of ensuring that cash reserves are maintained at a minimum of £6,000, being the average cost of a large concert, should, for any reason, a concert have to be cancelled at short notice. As can be seen from the above figures, the Society was compliant with this reserves policy at both the beginning and the end of the financial year and was also compliant throughout the year.

Public benefit statement

The trustees are of the opinion that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Objects and activities

The objects of the society are to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. Membership of the society shall be open to any person interested in furthering the objects of the society, and who has paid the subscription in the relevant singing year at the appropriate rate or rates applying.

9 July 2025

DORKING CHORAL SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2025

RECEIPTS AND PAYMENTS ACCOUNT

2025 0.00 1325.00 10334.25 0.00	2025 2024 2024 150.00 1,280.00 2,500.00 11,659.25 3,930.00 659.01 427.77 11,739.40 1,891.18 15,039.46 13,630.58 48.65 721.29 260.78 200.00 3131.00 700.00 37,183.20 5,061.72 1082.65 3373.71 796.07 4,178.16 5,252.43 2,035.45 2,685.40 330.00 48.00 64.40 48.80 5,629.78 5,212.05 74,348.86 33,514.55 2025 2024 2024 77.26 83.68 846.59 590.00 1372.80 1,129.92 2,809.39 6509.01 1134.06 2534.92 20.00	2025 2024 2024 150.00 1,280.00 2,500.00 11,659.25 3,930.00 659.01 427.77 11,739.40 1,891.18 15,039.46 13,630.58 48.65 721.29 260.78 200.00 3131.00 700.00 37,183.20 5,061.72 1082.65 3373.71 796.07 4,178.16 5,252.43 2,035.45 2,685.40 330.00 48.00 64.40 48.80 5,629.78 5,212.05 74,348.86 33,514.55 2025 2024 2024 77.26 83.68 846.59 590.00 1372.80 1,129.92 2,809.39 6509.01 1134.06 2534.92 20.00
12514.40 2525.06
0.00 498.98 384.22 0.00 200.00 36100.00
1081.30 2029.20 1067.66
2355.61 2884.80 330.00 47.00 0.00 12.37
2025 450.00 635.00 44.92
		2024 83.68 2,809.39
0.00 370.00 0.00 1675.87	6509.01 1134.06 2534.92 20.00

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Autumn 2024 Christmas 2024 Other Expenses (4) Conductor’s Remuneration Accompanist’s Remuneration Hire of Rehearsal Hall Payments for Music Sale/Hire Making Music (NFMS) Membership & Insurance PRS Royalty payment Romania Expenses Misc. Expenses, incl. AGM costs LHMF singing fees and promotion Website Hosting Secretaries' expenses Retirement gifts/flowers Dorking Twinning Membership Arts Alive Membership New Folders Martineau (contra) TOTAL PAYMENTS Net Receipts/(Losses) for the year Cash and Bank balances as at 30 April 2024 Cash and Bank balances as at 30 April 2025	7919.49 0.00 1263.29 0.00 11,228.65 10,197.99 6,435.00 7,040.00 4,535.00 3,905.00 2,460.00 2,400.00 2,069.01 2,123.11 468.00 449.00 0.00 88.56 23,689.08 0.00 235.00 106.68 3,175.00 4,493.00 0.00 222.00 6.99 0.00 0.00 120.00 25.00 0.00 20.00 0.00 251.64 0.00 0.00 64.00 43,369.72 21,011.35 55,805.55 34,102.41 18,543.31 -587.86 31,018.50 31,606.36 49,561.81 31,018.50	7919.49 0.00 1263.29 0.00 11,228.65 10,197.99 6,435.00 7,040.00 4,535.00 3,905.00 2,460.00 2,400.00 2,069.01 2,123.11 468.00 449.00 0.00 88.56 23,689.08 0.00 235.00 106.68 3,175.00 4,493.00 0.00 222.00 6.99 0.00 0.00 120.00 25.00 0.00 20.00 0.00 251.64 0.00 0.00 64.00 43,369.72 21,011.35 55,805.55 34,102.41 18,543.31 -587.86 31,018.50 31,606.36 49,561.81 31,018.50

		-587.86 31,606.36
		31,018.50

STATEMENT OF ASSETS AND LIABILITIES AT 30 APRIL 2024

MONET	ARY ASSETS Bank Balances and Cash Bank Current Account Bank Deposit Account Cash at hand TOTAL Other Assets Stock of Music Folders (26 at a cost of £8.39 per folder) Summer term subs - prepayment from new members Summer Concert prepayment IES Current Liabilities Nov Concert - Hire of St Martin's Conductor Fee - James Naylor Website Hosting PRS Fees (Est) Romania '25 Prepayment (net)	2025 9,899.37 39,568.03 94.41 49,561.81 218.14 126.00 0 344.14 -222.00 -120.00 -12410.92 -12,752.92	2024 6,912.09 24,032.37 74.04
(2) LIABILIT
			31,018.50
			67.50 20.00
			87.50
			-365.00 -165.00 -700.00

			-1,230.00

NOTES TO THE ACCOUNTS

(1) These Accounts have been prepared on the receipts and payments basis and, as such, comply with section 133 of the Charities Act 2011.

(2) 12 folders sold this year (6 in previous year)

James Glaysher, Chair 9 July 2025

For and on behalf of the Committee

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FN CHARITY COMMISSION FOR ENGLAND AND WALES

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

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Report to the trustees! | DORKING CHORAL SOCIETY
members of
On accounts for the year Charity no
ended 30 APRIL 2025 (if any) 1038608
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| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended ;

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (otherthanthatdiselesed-below-*) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Relevant professional qualification(s) or body (if any):

Address: 7 FAIRFIELD DRIVE

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018