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2022-04-30-accounts

Annual Report of the Trustees of Dorking Choral Society for the year ended 30 April 2022

Charity reference details

Name of charity: Dorking Choral Society Charity Registration No: 1038608 Principal Office: Trustees: Mrs Ann-Christine Harland (Chair) Ms Hilary Bennett (Secretary, appointed 16[th] June 2021) Mrs Clare Larmont (Treasurer, resigned 16[th] June 2021 Mr Nick Wright (Treasurer, appointed 16[th] June 2021) Mr Ron Billard

Mrs Emma Fuller Mrs Sarah Gregory (resigned 16[th] June 2021) Ms Lyn Groves (appointed 16[th] June 2021) Ms Sue Mahony (resigned 16[th] June 2021) Ms Alison Reed (appointed by the Committee as Assistant Secretary 17[th] June 2021)

The above constituted the Society’s Trustees throughout the year to 30[th] April and to the date of signature of this report.

Structure, Governance and Management

Dorking Choral Society is administered in accordance with its Constitution, the current version of which was approved and adopted by members at the Annual General Meeting of 01 July 2020. This Constitution was based on a model document supplied by Making Music.

The Constitution states that the management of the Society shall be in the hands of a Committee consisting of the following Officers: Chairman, Secretary and a Treasurer, and no fewer than two and no more than six other members: the Officers and the other Committee members shall be elected by and out of the Society’s members at the Annual General Meeting; they shall hold office until the next Annual General Meeting and be eligible for reelection. Up to three ex-officio members can be appointed by the Committee to assist with specific tasks. The committee members are the charity trustees. The Chairman may hold office for up to three years and may not immediately be re-elected. At the end of his or her term of office, the retiring Chairman will be invited to attend Committee meetings for the ensuing twelve months but will not have voting rights.

At the 16 June 2021 Annual General Meeting, due to the unforeseen events of the COVID pandemic, which meant that the activities of the choir had been on hold for the previous 18

months, a vote of 2/3[rd] of the members attending the AGM was obtained to enable the following amendment to the Constitution to allow for the extension of the term of office for the Chair for a further 12 months to enable continuity of the Committee and ensure adequate supervision as activities return to ‘normal’. The members voted in principle to amend constitution so that a 4[th] year is permissible in extraordinary circumstances. The Chair, Mrs Ann-Christine Harland agreed to an extension of 1 year only and will be stepping down at the 2022 Annual General Meeting.

Financial Review for the year ended 30[th] April 2022

Dorking Choral Society prepares its accounts in the form of a Receipts and Payments Account with a Statement of Assets and Liabilities.

In respect of the year ended 30[th] April 2022, the Society had total receipts of £50,356 (’21 - £17,874) less total payments of £29,471 (’21 - £33,059). Included in these receipts was a legacy grant of £30,000 from the estate of the late Iris (Mary) Williams, who sang with the choir.

In addition:

As at 30[th] April 2022 total bank balances and cash amounted to £44,386 (‘21 - £23,475).

Other Monetary Assets were £585 (‘21 - £195) consisting of Music Folders (£180), a prepayment for publicity of the Summer 2022 Concert (£55) and the deposit for the forthcoming 2022 Centenary Dinner (£350).

The Society operates a policy of ensuring that cash reserves are maintained at a minimum of £6,000, being the average cost of a large concert, should, for any reason, a concert have to be cancelled at short notice. As can be seen from the above figures, the Society was compliant with this reserves policy at both the beginning and the end of the financial year and was also compliant throughout the year.

The Impact of COVID 19

Following Government Guidelines, the Trustees cancelled all face-to-face rehearsals from March 2020 to 16[th] June 2021, however weekly singing rehearsals on-line with the Society’s Conductor continued throughout the period. Face-to-face singing commenced outdoors from 23[rd] June 2021 and indoors from September 2021. The financial affairs and numbers of singers and audience has however seen a significant reduction in ticket sales, due to COVID, however singer numbers appear to have increased from summer term 2022. The Trustees are satisfied that there are sufficient financial reserves to enable rehearsals and concerts to continue, which has been greatly assisted by Mary William’s bequest, for which the Society is grateful.

Public benefit statement

The trustees are of the opinion that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Objects and activities

The objects of the society are to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. Membership of the society shall be open to any person interested in furthering the objects of the society, and who has paid the subscription in the relevant singing year at the appropriate rate or rates applying.

15 June 2022

DORKING CHORAL SOCIETY

ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022 RECEIPTS AND PAYMENTS ACCOUNT

RECEIPTS
Grants and Donations
Sundry Donations
Friends Donations
Iris Mary Williams Legacy
H.R. Taylor Trust Grant
Investment Income
Bank Interest Received
Subscription Income
Membership Subscriptions
Gift Aid Receipts from Donations
Income from Fundraising
Weekly Refreshments/coffee morning
Autumn Supper
Zimbe workshop/Come & Sing
Bibi Heal Song Surgery
Income from Concerts
Summer 2021/2020
November 2018
November 2021/2020
Christmas 2021/2020
Other Income
Receipts for music
LHMF singing fees (refund in 2020)
Sale of Folders
Miscellaneous (cash)
Receipts for cancelled Romania tour
TOTAL RECEIPTS
PAYMENTS
Financial Costs
Bank Charges
Expenses for Fund Raising
Weekly Refreshments/coffee morning
Autumn Supper
Zimbe workshop/Come & Sing
Bibi Heal Song Surgery
Concert Costs
Summer 2021/2020
November 2021/2020
Christmas 2021/2020
Summer 2022
Other Expenses		 2022
2022
50.00
1,321.00
30,000.00
2,000.00
33,371.00
3.05
8,924.00
1,061.80
9,985.80
375.00
745.55
83.32
870.00
2,073.87
0.00
0.00
2,111.76
383.77
2,495.53
1,362.50
1,046.80
16.00
1.00
0.00
2,426.30
50,355.55
2022
2022
40.29
15.00
745.10
0.00
1,585.00
2,345.10
0.00
9,196.88
1128.78
55.00
10,380.66		 2021
2021
100.00
255.00
0.00
0.00
355.00
13.78
5,500.00
2,668.18
8,168.18
0.00
120.82
1,400.50
1,521.32
0.00
0.00
0.00
0.00
0.00
296.95
489.50
7,029.53
7,815.98
17,874.26
2021
2021
0.00
0.00
60.00
1,500.00
1,560.00
0.00
0.00
0.00
0.00
0.00

Page 1

Conductor’s Remuneration
Accompanist’s Remuneration
Hire of Rehearsal Hall
Payments for Music Sale/Hire
Making Music (NFMS) Membership
Royalty payment
Misc. Expenses
LHMF singing fees and promotion
License fee for The Stag Film
Logo and rebrand costs
Website Redevelopment
Website Hosting
Kate Marlar flowers
Retirement leaving gifts
David Young leaving gift
Purchase of music folders
Refunds paid for cancelled Romania tour
(2)
Music Commissions
Centenary Dinner Booking Fee
TOTAL PAYMENTS
Net Receipts for the year
Cash and Bank balances as at 30 April 2021
Cash and Bank balances as at 30 April 2022		 6,074.50
3,384.45
1,680.00
1,477.15
295.01
30.53
5.85
1,654.00
0.00
199.00
630.97
90.00
0.00
33.86
0.00
0.00
0.00
800.00
350.00
16,705.32
29,471.37
20,884.18
23,474.76
44,358.94		 5,038.75
0.00
0.00
1,219.13
407.00
89.86
0.00
66.00
150.00
480.00
0.00
90.00
50.00
0.00
0.00
0.00
23,408.43
500.00
0.00
31,499.17
33,059.17
-15,184.91
38,659.67
23,474.76		 5,038.75
0.00
0.00
1,219.13
407.00
89.86
0.00
66.00
150.00
480.00
0.00
90.00
50.00
0.00
0.00
0.00
23,408.43
500.00
0.00
31,499.17
33,059.17
-15,184.91
38,659.67
23,474.76
33,059.17
-15,184.91
38,659.67
23,474.76

STATEMENT OF ASSETS AND LIABILITIES AT 30 APRIL 2022

MONET ARY ASSETS
Bank Balances and Cash
Bank Current Account
Bank Deposit Account
Bank Deposit Account No.2
Cash at hand
TOTAL
Other Assets
Stock of Music Folders (At Cost)
Summer Concert music prepayment
Centenary Dinner prepayment
IES
Current Liabilities
Summer concert music sales
Refunds for cancelled Romania tour
LHMF singing refunds still to be paid out
Final balance - Web Design, Build and one year's Hosting		 2022
3,929.95
40,419.99
0.00
9.00
44,358.94
180.00
55.00
350.00
585.00
0.00
0.00
0.00
-3942.00
-3,942.00		 2021
404.44
22,894.86
175.46
(3)
LIABILIT
23,474.76
194.80
0.00
0.00
194.80
0.00
0.00
-423.50
-423.50
-847.00

NOTES TO THE ACCOUNTS

(1) These Accounts have been prepared on the receipts and payments basis and, as such, comply with section 133 of the Charities Act 2011.

(2) Music Commission this year - Ian Assersohn Sea Shanties (£600 + £200 orchestration) (2021 - £500 Steph Wright)

(3) Two folders sold this year

Ann-Christine Harland, Chair 15 June 2022 For and on behalf of the Committee

Page 2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R0POrt to the trust DORKING CHORAL SOCIETY On accounts for the year 30 APRIL 2022 Charity no Irf any) 1038608 I report to the twstees on my examination of the ac(a)unts of the above charity Iyhe Trusf) for the year ended 3010412022 Rospon8lbllttlos and As the charity trustees of the Trust. you are r8spon$ible for the preparation basis of report of accounts in acconlance with the requirements of Ihe Charitres Act 2011 {Ihe Acr). I report in respect of my examinatvjn of the Trust's &counts carried out under section 145 of the 2011 Act and in ￿rying out my examination, I have folb)wed the appltsble DKecth￿S given by the Charity Commission under se¢lion 14515)Ib) of the Act. Indopendont I have rny examination. I confirni that no material matters have oxamlnofs •tstem•nt come lo my attention ( ") in connection wlth the examination whth gNes me cause to believe that in, any material accounting rec￿th were not kept in xcordance WIU) 8ection 130 of the Act or the aclaiunts do nc* axxxd with th8 accountiThJ records I have no concenw and have c<xne atross no other rnatteryJ In connectlon wbth the examinat¥￿ to whth attention shoukj be drawn in order to enable a proper underslanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Slgn•d: Namo: B SELCON Rolovant wofe••lonal quoIKlcalion(•) or body {11 any): Addreu: 7 FAIRFIELD DRIVE DORKING SURRE IER October 2018