WPSA Trustees’ Annual Report Charity no 1038593
WPSA Trustees’ Report 2024 - 2025
Westbury Park School Association
Trustees’ Annual Report for the year ended 31[st] August 2025
The Trustees of the Westbury Park Association (WPSA) present their annual report in accordance with Part VI of the Charities Act 1993 and applicable regulations. The names of the Trustees are listed later in the report.
WPSA structure, aims and objectives
The WPSA is a registered charity run by the Trustees, who are parents of children, or staff at Westbury Park Primary School. The membership of the Association comprises all parents and / or guardians of pupils attending the school and all the staff. The Officers and Ordinary Committee Members (the Trustees) are elected on an annual basis at the AGM.
The WPSA operates in accordance with its Constitution, with the main objective of advancing the education of pupils in the school. This is achieved through making donations/grants to the school:
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Raising funds to enhance available facilities and resources in the school curriculum.
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Developing a sense of community within the school.
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Supporting the school’s links with the wider community.
All parents, carers and staff are automatically members of the WPSA.
Class Representatives (two to four volunteers from each year group) also play a key role in the operation of the WPSA. They are responsible for:
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Forwarding WPSA emails to their Year Groups.
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Running one cake sale per year.
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Organising one annual fundraising event or running lolly sales over the summer.
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Running a stall at the Christmas Fair.
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Promoting the WPSA generally and encouraging people to volunteer.
Funding raising objectives
The School Leadership Team identified the 2024/25 funding objectives in support of the School’s priorities, which included ICT, year group enrichment activities, development of the playground and the installation of a kitchen for use in Design and Technology lessons. The objectives, which were agreed by the WPSA Committee are set out below.
| Early Years Playground works Key Stage 2 Playground works Creating a Kitchen to support DT 10 iPads for IT Year Group Enrichment Wellbeing Enrichment Total Funding Target |
Target £8,000 £6,000 £9,500 £4,000 £2,800 £2,000 £32,300* |
|---|---|
* of Early Years Playground work, £3,647 already donated from 23/24 fund raising
Early Years playground works
The village area required some improvement as some wooden structures needed removing and the surface replacing. This has made a huge difference not only to the quality of learning opportunities, interaction and play for our youngest children but also to the whole school environment.
Key Stage 2 playground works
Health, wellbeing and physical education are a priority for the school. The Key Stage 2 playground needed some attention including colouring, repairing the trim trail.
Creating a kitchen to support DT
We converted the kitchen in what was the caretaker's flat to be accessible for the children during and after school as part of the curriculum or club.
10 iPads for IT
For use across the School.
Year group enrichment
Our staff work incredibly hard to deliver exciting lessons where children are inspired to learn. Part of this learning revolves around WOW days which might take the form of a day hosted in school by staff or a visit from an expert.
Wellbeing enrichment
We brought back the house enrichment events through an art week following the success of STEM week this year.
Fund raising total
Thanks to the dedication of the Committee and the fantastic support of parents, carers and staff, the WPSA raised £32,750 after fund raising expenses.
Although slightly less than the fund raising target, the school donations can be made using prior year reserves built up.
WPSA Finances 2024/20253
| Funds at start of year Fund Raising Activities Other Expenses Donations to School Net receipts/(payments) Funds at end of year |
£10,270 £32,912 £(162) £(22,802) |
|---|---|
£9,948 £20,218 |
Funding target and grants/donations made to the school can be achieved through funds raised in the current year and surplus reserves from previous years’ fund raising. Grants/donations to the School are not always settled in the same year as the funding objective is raised. Therefore, the change in reserves is dependent on the timing of when the School receive invoices for the supported fund raising objectives.
The WPSA once again organised a wide range of social events, which were enjoyed by many within the school community.
Fundraising Activities
Funds were raised from the following activities:
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Regular donations.
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Cake and ice lolly sales.
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Uniform sales.
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Events.
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Sponsorship at events.
Regular Donations
Parents are able to make regular monthly, quarterly or even annual financial donations to the WPSA. Gift Aid can be claimed for any donations made by UK Taxpayers.
Cake and Ice lolly sales
Year Group representatives take it in turns to arrange a bake sale during Autumn and Winter months and ice lolly sales during Summer months.
Uniform Sales
The WPSA provides a uniform shop, through an external online provider, Mapac. The price of each item includes a small mark up, which is paid the WPSA (minus a percentage charge for credit/debit card payments) by the online provider. New uniform income of £529 was received during the school year and £681 was raised by selling donated second hand uniform after expenses.
Christmas Trees
In the lead-up to Christmas, the WPSA organises the sale of Christmas Trees at the Christmas Fair.
Easyfundraising
Parents, carers and staff can fundraise for the WPSA whilst they shop online through Easyfundraising, which donate a percentage of sales to our charity.
Events
There is a wonderful sense of community at Westbury Park School and amazing support for fundraising events. Throughout the year, volunteers run some great events that usually include:
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Disco, Cinema and Bingo evenings for the children.
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Christmas Fair and Summer Fair (Westfest) for all the family.
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A quiz for adults.
Other events that are not hosted every year:
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A ball for adults.
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Easter Egg Trail.
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Christmas Wreath making for adults.
Fund Raising net of
expenses for this year
| Fund Raising net of expenses for this year |
|||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Adult Quiz | £931 | ||||
| Cake Sales | £2,337 | ||||
| Christmas Fayre | £8,345 | ||||
| Christmas Wreath | £827 | ||||
| Cinema | £1,543 | ||||
| Donations | £120 | ||||
| Easy Fundraising | £46 | ||||
| Ice Lollies | £1,151 | ||||
| Interest | £164 | ||||
| Kids Bingo | £1,359 | ||||
| Kids Disco | £1,536 | ||||
| Uniform | £1,210 | ||||
| Westfest | £6,596 | ||||
| Ball | £5,608 | ||||
| Easter Egg Trail | £261 | ||||
| Relating to Prior Year | £878 | ||||
| £32,912 |
Sponsorship
Family events such as the Christmas Fair and the Summer Fair (Westfest) may receive sponsorship from local businesses.
Thank you
The WPSA Trustees would like to take this opportunity to thank all the people who gave their time and their talents so generously last year. The WPSA relies on the hard work and enthusiasm of many within the school community and their efforts are hugely appreciated.
In particular, our thanks go to the extraordinarily patient staff in the school office, Mr Bamber (Head Teacher) and Mrs Clark (Deputy Head Teacher).
Legal and Administrative Information
Westbury Park School Association is a registered charity, number 1038593. Its principal address is Westbury Park School, Bayswater Avenue, Bristol, BS6 7NU.
The members of the Committee during the financial year 2024/25, who were responsible for the management and control of the charity, were as follows:
| Ellie Green | Chair |
|---|---|
| Victoria Sarsfield-Rumsby | Secretary / Vice Chair |
| Joanna Walker (left June 2025) | Secretary / Vice Chair |
| Hugo Gallery | Treasurer |
| Josey Bentley | Vice Treasurer |
| Pip Head | Communications |
| Helen Clark | Teacher Rep |
| Richard Bamber | Head Teacher |
| Suzy Williams (left July 2025) | Uniform Sales |
| Laura Penning (left July 2025) | Uniform Sales |
| Ellen Strictland (from July 2025) | Uniform Sales |
| Kaye Arthey (from July 2025) | Uniform Sales |
| Emily Comerford | Events and Comms |
| Emma Julian | Events and Comms |
Trustees: Ellie Green, Hugo Gallery
Bank: The WPSA banks with Lloyds Bank, Westbury-on-Trym, Bristol
The WPSA has a reserve limit of £5,000. This buffer is to make sure there is always enough cash available to fund future fund raising events. Anything over and above £5,000 can be donated to the school in line with their funding objectives.
Independent Examiner of accounts: John Buckler
WPSA 2024/25
Accounts Summary
| WPSA 2024/25 Accounts Summary |
|||||
|---|---|---|---|---|---|
| Receipts and Payments Receipts Fundraising Income Gift Aid Uniform Income Other Income Payments Fundraising Expense Uniform Expense Other Expenses Donations to School Difference in Receipts and Payments Assets & Liabilities Bank Current Account Savings Account Term Deposit Cash Cash Float Cake Sales Cash Float Events Other |
Notes 1 2 3 4 1 3 5 6 |
Year to 31 Aug 2025 £ £ £45,184 £1,210 £284 £46,677 £13,765 £162 £22,802 £36,729 £9,948 £ £ £752 £19,292 £40 £200 |
Year to 31 Aug 2024 £ £ £33,814 £1,155 £350 £35,319 £10,879 £249 £44,369 £55,498 (£20,179) £ £ £552 £9,479 £40 £200 |
||
£ £45,184 £1,210 £284 £13,765 £162 £22,802 £ £752 £19,292 £40 £200 |
£ £33,814 £1,155 £350 £10,879 £249 £44,369 £ £552 £9,479 £40 £200 |
||||
| £35,319 | |||||
| £55,498 | |||||
| (£20,179) | |||||
| £ | |||||
| Owed to Year Six Fund Raising | -£65 | ||||
| Total Assets | £20,218 | ||||
| £10,270 | |||||
| Check | £0.00 | - | |||
Notes
1 Fundraising Income and Expenditure
| 1 Fundraising Income and Expenditure |
||
|---|---|---|
| Adult Quiz Adult Disco Westfest Cake Sales Cinema Christmas Fair Christmas Wreath Making Easy Fundraising Easter Egg Trail Kids Bingo Kids Disco Ice Lollies Ball Relating to prior year |
Year to 31 Aug 2025 Income Expense Profit £ £ £ £1,775 £844 £931 - - - £8,101 £1,505 £6,596 £2,337 £2,337 £2,192 £649 £1,543 £11,300 £2,956 £8,345 £929 £102 £827 £46 £46 £261 - £261 £1,724 £365 £1,359 £2,232 £696 £1,536 £1,809 £658 £1,151 £11,599 £5,991 £5,608 £878 £878 £45,184 £13,765 £31,419 |
Year to 31 Aug 2024 |
| Income Expense Profit £ £ £ £1,889 £522 £1,367 £1,610 £232 £1,378 £9,471 £5,719 £3,752 £1,957 £1,957 £1,595 £386 £1,209 £11,011 £2,875 £8,136 £42 £42 - - - £1,414 £185 £1,229 £2,545 £657 £1,888 £1,413 £304 £1,108 - - - £869 £869 |
||
| £33,814 £10,879 £22,935 |
||
| - - - |
- - - |
|
| 2 Gift Aid Claim |
£ | £ |
| £0 | £0 | |
| 3 Uniform Sales Purchases |
£1,210 | £1,155 |
| Profit | £1,210 | £1,155 |
| £0 | £0 | |
| 4 Other Income Gift Aid Personal Donations Interest |
£120 £164 |
£120 £230 |
| £284 | £350 | |
| £0 | £0 | |
| 5 Other Exps PTA Subscription/Insurance Storage / Cupboard |
£162 - |
£153 £96 |
| Total Expenditure | £162 | £249 |
| £0 | £0 | |
| 6 Donations to school Cake Sales General Kitchen for DT use Year Group Enrichment School Hall Playground EYFS Playground KS2 Other Wellbeing and Enrichment School Hall Works Outdoor reading area IT Upgrade / Chromebooks |
£9,500 £2,800 £4,353 £4,770 £1,379 |
£5,600 £6,212 £23,647 £2,355 £806 £2,249 £3,500 |
| £22,802 | £44,369 | |
| £0 | £0 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Charity Name Westbury Park School Association |
Charity Name Westbury Park School Association |
Charity Name Westbury Park School Association |
|---|---|---|---|
| 31/08/2025 | Charity no (if any) |
1038593 | |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2025 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 29/06/2026 Name: John Buckler (FCA) Relevant professional Chartered Accountant ICAEW qualification(s) or body (if any): Address: 174 Redland Road, Bristol, BS6 6YG
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER