2024-08-31-accounts - Westbury Park School Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

WPSA Trustees Annual Report Charity no 10385931243

WPSA Trustees’ Report 2023 - 2024

Westbury Park School Association

Trustees Annual Report for the year ended 31[st] August 2024

The Trustees of the Westbury Park Association (WPSA) present their annual report in accordance with Part VI of the Charities Act 1993 and applicable regulations. The names of the Trustees are listed later in the report.

WPSA structure, aims and objectives

The WPSA is a registered charity run by the Trustees, who are parents of children, or staff at Westbury Park Primary School. The membership of the Association comprises all parents and / or guardians of pupils attending the school and all the staff. The Officers and Ordinary Committee Members (the Trustees) are elected on an annual basis at the AGM.

The WPSA operates in accordance with its Constitution, with the main objective of advancing the education of pupils in the school. This is achieved through making donations/grants to the school:

Raising funds to enhance available facilities and resources in the school curriculum;
Developing a sense of community within the school;
Supporting the school’s links with the wider community.

All parents, carers and staff are automatically members of the WPSA.

Class Representatives (two to four volunteers from each year group) also play a key role in the operation of the WPSA. They are responsible for:

Forwarding WPSA emails to their Year Groups;
Running one cake sale per year;
Organising one annual fundraising event or running lolly sales over the summer;
Running a stall at the Christmas Fair;
Promoting the WPSA generally and encouraging people to volunteer.

Funding Raising Objectives

The School Leadership Team identified the 2023/24 funding objectives in support of the School priorities, which included ICT, focus on the People, year group enrichments activities and development of the playground. The objectives, which were agreed by the WPSA Committee are set out below.

Outdoor Library/quiet area in KS2 Year group enrichment activities House Enrichment activities Playground Equipment inc scrapstore Playpod Chromebooks Total Funding Target	Target £2,250 £2,800 £1,000 £20,000 £3,500 £29,550

Outdoor Library/quiet area in KS2

The playground is a busy place, and the children have asked for a space to escape the hustle and bustle. The solution is an all year round outside library/quiet place between the Year 3 and Year 6 classrooms.

Year Group Enrichment

Our staff work incredibly hard to deliver exciting lessons where children are inspired to learn. Part of this learning revolves around WOW days which might take the form of a day hosted in school by staff or a visit from an expert. In order to do this, we would be very grateful if you could provide each class with £200.

House Enrichment

Whole school activities focussing on the emotional and social wellbeing of the children and developing the school community.

Playground equipment

Improve personal social and health outcomes for the children. The Scrapstore PlayPod introduces loose parts into schools and early years settings to transform playtimes and it is environmentally friendly!

Chromebooks

The children use these to access curriculum learning and are now an essential way to enhance classroom practice.

Fund Raising Total

Thanks to the dedication of the committee and the fantastic support of parents, carers and staff, the WPSA raised £24,439.

Although not quite the fund raising target, the school donations can be made using prior year reserves built up.

WPSA Finances 2022/2023 Funds at start of year Fund Raising Activities Donations to School Other expenses Net receipts/(payments) Funds at end of year	£30,449 £24,439 £(44,369) £(249) £(20,179) £10,270

Funding target and grants/donations made to the school can be achieved through funds raised in the current year and surplus reserves from previous years fund raising. Grants/donations to the School are not always settled in the same year as the funding objective is raised. Therefore, the change in reserves is dependent on the timing of when the school receive invoices for the supported fund raising objectives.

The WPSA once again organised a wide range of social events, which were enjoyed by many within the school community.

Fundraising Activities

Funds were raised from the following activities:

Regular Donations;
Cake and Ice lolly sales;
Uniform Sales;
Events;
Sponsorship at events.

Regular Donations

Parents are able to make regular monthly, quarterly or even annual financial donations to the WPSA. Gift Aid can be claimed for any donations made by UK Taxpayers.

Cake and Ice lolly sales

Year Group represents take it turns to arrange a bake sale during Autumn and Winter months and ice lolly sales during Summer months.

Uniform Sales

The WPSA provides a uniform shop, through an external online provider, Mapac. The price of each item includes a small mark up, which is paid the WPSA (minus a percentage charge for credit /debit card payments) by the online provider. New Uniform income of £872 was received during 2023/24 and £418 was raised by selling donated second hand uniform.

Throughout the year, the WPSA organizes cake sales and during the summer there are weekly ice lolly sales. In the lead-up to Christmas, the WPSA organises the sale of:

Cards with festive scenes designed by the children;
Christmas Trees at the Christmas Fair;

Parents, carers and staff can fundraise for the WPSA whilst they shop online through Easyfundraising, which donate a percentage of sales to our charity.

Events

There is a wonderful sense of community at Westbury Park School and amazing support for fundraising events. Throughout the year volunteers came up with some great events including:

Disco and Bingo evenings for the children
Christmas Fair and Summer Fair for all the family
A quiz for adults
A ball for adults

Fund Raising net of expenses

Fund Raising net of expenses
	£	£
Adult Quiz	£1,367
Adult Disco	£1,378
Cake Sales	£1,957
Christmas Fayre / Puddings	£8,136
Cinema	£1,209
Donations	£120
Easy Fundraising	£42
Ice Lollies	£1,108
Interest	£230
Kids Bingo	£1,229
Kids Disco	£1,888
Uniform	£1,155
Westfest	£3,752
Relatingto Prior Year	£869
		£24,439

Sponsorship

Family events such as the Christmas Fair and the Summer Fair (Westfest) receive sponsorship from local businesses.

Thank you

The WPSA Trustees would like to take this opportunity to thank all the people who gave their time and their talents so generously last year. The WPSA relies on the hard work and enthusiasm of many within the school community and their efforts are hugely appreciated.

In particular, our thanks go to the extraordinarily patient staff in the school office, Mr. Bamber, Head Teacher and Mrs Clark (Deputy Head Teacher).

Legal and Administrative Information

Westbury Park School Association is a registered charity, number 1038593. Its principle address is Westbury Park School, Bayswater Avenue, Bristol, BS6 7NU.

The members of the committee during the financial year 2023/24, who were responsible for the management and control of the charity, were as follows:

Ellie Green Chair Victoria Sarsfield-Rumsby Secretary / Vice Chair Joanna Walker Secretary / Vice Chair Hugo Gallery Treasurer Maria Velecela (left July 2024) Vice Treasurer Josey Bentley (from July 2024) Vice Treasurer Jenny Bobroff (left July 2024) Communications Pip (from July 2024) Communications Helen Clark Teacher Rep Richard Bamber Principal Suzy Williams Uniform Sales Laura Penning Uniform Sales

Trustees: Ellie Green, Hugo Gallery

Bank: The WPSA banks with Lloyds Bank, Westbury-on-Trym, Bristol

The WPSA has a reserve limit of £5,000. This buffer is to make sure there is always enough cash available to fund future fund raising events. Anything over and above £5,000 can be donated to the school in line with their funding objectives.

Independent Examiner of accounts: Mark Campion-Smith

WPSA 2023/24

Accounts Summary

Receipts and Payments for the Year Ending

Year to 31 Aug 2024 £ £ £1,218 £1,348 - £1,957 - - £8,136 - £1,377 - £120 £42 - - £1,108 £230 £1,240 £1,888 £1,155 - £3,752 £869 £24,439 £44,369 £44,369 £249 £249 (£20,179)	Year to 31 Aug 2023 £ £ £1,136 £7,490 £1,839 - £510 £8,268 - £1,140 - £122 £96 - - £791 £96 £704 £1,756 £1,238 - £5,770 £1,861 £32,817 £18,643 £18,643 £140 £140 £14,035	Year to 31 Aug 2023 £ £ £1,136 £7,490 £1,839 - £510 £8,268 - £1,140 - £122 £96 - - £791 £96 £704 £1,756 £1,238 - £5,770 £1,861 £32,817 £18,643 £18,643 £140 £140 £14,035
£ £1,218 £1,348 - £1,957 - - £8,136 - £1,377 - £120 £42 - - £1,108 £230 £1,240 £1,888 £1,155 - £3,752 £869 £44,369 £249	£ £1,136 £7,490 £1,839 - £510 £8,268 - £1,140 - £122 £96 - - £791 £96 £704 £1,756 £1,238 - £5,770 £1,861 £18,643 £140
		£32,817

		£18,643
		£140
		£14,035

Assets & Liabilities as at

Current Account Savings Account Cash Float Events Cash Float Events Owed to Foxes FC Term Deposit Total Assets	As at 31	Aug 2024 £ £10,270	As at 31 Aug 2023 £ £ £5,357 £25,277 £40 (£225) £30,449
	£ £552 £9,479 £40 £200 -
			£30,449

Check P&L to B/S Movement		£0

WPSA 2023/24

Accounts Summary

WPSA 2023/24 Accounts Summary
Receipts and Payments Notes Receipts Fundraising Income 1 Gift Aid 2 Uniform Income 3 Other Income 4 Payments Fundraising Expense 1 Uniform Expense 3 Other Expenses 5 Donations to School 6 Difference in Receipts and Payments Assets & Liabilities Bank Current Account Savings Account Term Deposit Cash Cash Float Cake Sales Cash Float Events Other Owed to Foxes Football Club Total Assets	Year to 31 Au	g 2024 £ £36,200 £56,379 (£20,179) £ £10,270	Year to 31 Au	g 2023 £ £52,151 £38,116 £14,035 £ £30,449
	£ £34,695 £1,155 £350 £11,760 £249 £44,369 £ £552 £9,479 £40 £200		£ £50,696 £1,238 £218 £19,334 £140 £18,643 £ £5,357 £25,277 £40 £225 -
Check		£0.00		£0.00
Notes

1 Fundraising Income and Expenditure Adult Quiz Adult Disco Westfest Cake Sales Cinema Christmas Cards & Wrap Christmas Fair Wine and Cheese Tasting Year 4 Xmas Fund raising Easy Fundraising Santa's Grotto and Hampers Easter Egg Trail Kids Bingo Kids Disco Redland May Fair Ice Lollies Bring and Buy Sale Ball Circus Magic Show Nativity Trail Euro's Sweep Stake Cook Book Relating to prior year	Year to 31 Aug 2024 Income Expense Profit £ £ £ £1,759 £541 £1,218 £1,636 £288 £1,348 £9,714 £5,962 £3,752 £1,957 £1,957 £1,886 £509 £1,377 - - - £11,083 £2,947 £8,136 - - - - - £42 £42 - - - - - - £1,525 £285 £1,240 £2,812 £924 £1,888 - £1,413 £304 £1,108 - - - - - - - - - - - - - £869 £869 £34,695 £11,760 £22,935	Year to 31 Aug 2023 Income Expense Profit £ £ £ £1,380 £243 £1,136 £9,998 £4,228 £5,770 £1,839 £1,839 £1,684 £544 £1,140 £593 £83 £510 £10,810 £2,542 £8,268 - - - - - £96 £96 - - - - - - £882 £178 £704 £2,490 £734 £1,756 - £894 £103 £791 - £18,168 £10,679 £7,490 - - - - - - - - - £1,861 £1,861 £50,696 £19,334 £31,362
	- - -	- - -
2 Gift Aid Claim	£	£
	£0	£0
3 Uniform Sales Purchases	£1,155	£1,238
Profit	£1,155	£1,238
	£0	£0
4 Other Income Gift Aid Personal Donations Charities Trust Interest Other Donations	£120 £230 -	£122 £96 -
	£350	£218
	£0	£0
5 Other Exps AGM Expenses Lottery Gambling License PTA Subscription/Insurance Storage / Cupboard Money Belts / Stationary Deposits for Future events	- £153 £96	- £140
Total Expenditure	£249	£140
	£0	£0
6 Donations to school Cake Sales General Year Group Enrichment School Hall School Reorganisation Playground Toilets Anti-Bullying House Development / Extra curriculum Mosiac 125th Anniversary School Hall Works Outdoor reading area IT Upgrade / Chromebooks Books / Reading Other	£5,600 £6,212 £23,647 £2,355 £806 £2,249 £3,500	£6,020 £1,500 £10,873 £250
	£44,369	£18,643
	£0	£0

Independent examiner's report on the account5 Section A Independent Examiner's Report Report to the trustees Westbury Park School Association On accounts for the year ended sl 31 August 2024 Charity no (if any) 1038593 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement applisab. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Mark Campion-smith Relevant professional qualification(s) or body Mf Kjo LOfvJ&£ hfvj Or ALL4. E MLM ER Oct 2018

(if any): Address: Q(&TD 6{? f Sectlon B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. cm4 (L . Oct 2018 IER