WPSA Trustees Annual Report Charity no 10385931243
## WPSA Trustees’ Report 2022 - 2023
Westbury Park School Association
## **Trustees Annual Report for the year ended 31st August 2023**
The Trustees of the Westbury Park Association (WPSA) present their annual report in accordance with Part VI of the Charities Act 1993 and applicable regulations. The names of the Trustees are listed later in the report.
## **WPSA structure, aims and objectives**
The WPSA is a registered charity run by the Trustees, who are parents of children, or staff at Westbury Park Primary School. The membership of the Association comprises all parents and / or guardians of pupils attending the school and all the staff. The Officers and Ordinary Committee Members (the Trustees) are elected on an annual basis at the AGM.
The WPSA operates in accordance with its Constitution, with the main objective of advancing the education of pupils in the school. This is achieved through making donations/grants to the school:
- Raising funds to enhance available facilities and resources in the school curriculum;
- Developing a sense of community within the school;
- Supporting the school’s links with the wider community.
All parents, carers and staff are automatically members of the WPSA.
Class Representatives (two to four volunteers from each year group) also play a key role in the operation of the WPSA. They are responsible for:
- Forwarding WPSA emails to their Year Groups;
- Running one cake sale and lolly sale per year;
- Organising one annual fundraising event;
- Running a stall at the Christmas Fair;
- Promoting the WPSA generally and encouraging people to volunteer.
## **Funding Raising Objectives**
The School Leadership Team identified the 2022/23 funding objectives in support of the School priorities, which included ICT, focus on the People, year group enrichments activities and development of the playground. The objectives, which were agreed by the WPSA Committee are set out below.
|School Hall refurbishment
Year group enrichment activities
House Enrichment activities
Playground Equipment
**Total Funding Target**|**Target**
£16,500
£2,800
£1,500
£1,500
**£22,300**|
|---|---|
## School Hall
Update the school hall to enhance wellbeing and highlight the importance of healthy eating, assemblies, performance and the creative arts. Spending includes new tables and seating, new audio/visual equipment, flooring retreatment, updated windows and blinds and outside storage for chairs.
## Year Group Enrichment
Our staff work incredibly hard to deliver exciting lessons where children are inspired to learn. Part of this learning revolves around WOW days which might take the form of a day hosted in school by staff or a visit from an expert.
## House Enrichment
Whole school activities focussing on the emotional and social wellbeing of the children and developing the school community.
## Playground equipment
Including improving the EYFS outside space. The children are always in need of additional equipment for the playground. This will be spent over the course of the year on consumable items.
## **Fund Raising Total**
Thanks to the dedication of the committee and the fantastic support of parents, carers and staff, the WPSA raised **£32,817.**
## **WPSA Finances 2022/2023**
|Funds at start of year
Fund Raising Activities
Donations to School
Other expenses
Net receipts/(payments)
Funds at end of year
Increase in Reserves|**£16,415**
**£30,449**
**£14,035**|£32,817
£(18,643)
£(140)
**£14,035**|
|---|---|---|
Funding target and grants/donations made to the school can be achieved through funds raised in the current year and surplus reserves from previous years fund raising. Grants/donations to the School are not always settled in the same year as the funding objective is raised. Therefore the change in reserves is dependent on the timing of when the school receive invoices for the supported fund raising objectives.
The WPSA once again organised a wide range of social events, which were enjoyed by many within the school community.
## **Fundraising Activities**
Funds were raised from the following activities:
- Regular Donations;
- Cake and Ice lolly sales;
- Uniform Sales;
- Events;
- Sponsorship at events.
## **Regular Donations**
Parents are able to make regular monthly, quarterly or even annual financial donations to the WPSA. Gift Aid can be claimed for any donations made by UK Taxpayers. Sales and Promotions.
## **Cake and Ice lolly sales**
Year Group represents take it turns to arrange a bake sale during Autumn and Winter months and ice lolly sales during Summer months.
## **Uniform Sales**
The WPSA provides a uniform shop, through an external online provider, Mapac. The price of each item includes a small mark up, which is paid the WPSA (minus a percentage charge for credit /debit card payments) by the online provider. New Uniform income of £839 was received during 2022/23 and £399 was raised by selling donated second hand uniform.
Throughout the year, the WPSA organizes cake sales and during the summer there are weekly ice lolly sales. In the lead-up to Christmas, the WPSA organises the sale of:
- Cards with festive scenes designed by the children;
- Christmas Trees at the Christmas Fair;
Parents, carers and staff can fundraise for the WPSA whilst they shop online through Easyfundraising, which donate a percentage of sales to our charity.
## **Events**
There is a wonderful sense of community at Westbury Park School and amazing support for fundraising events. Throughout the year volunteers came up with some great events including:
- Disco and Bingo evenings for the children
- Christmas Fair and Summer Fair for all the family
- A quiz for adults
- A ball for adults
||**Fund Raising net of expenses**||
|---|---|---|
|||£|
||Adult Quiz|£1,136|
||Ball|£7,490|
||Cake Sales|£1,839|
||Christmas Cards & Wrap|£510|
||Christmas Fair|£8,268|
||Cinema Night|£1,140|
||Personal Donations|£122|
||Easy Fundraising|£96|
||Ice Lollies|£791|
||Interest|£96|
||Kids Bingo|£704|
||Kids Disco|£1,756|
||Uniform|£1,238|
||Westfest Summer Fair|£5,770|
||Items relatingto Prior Year fund raising|£1,861|
|||**32,817**|
## **Sponsorship**
Family events such as the Christmas Fair and the Summer Fair (Westfest) receive sponsorship from local businesses.
## **Thank you**
The WPSA Trustees would like to take this opportunity to thank all the people who gave their time and their talents so generously last year. The WPSA relies on the hard work and enthusiasm of many within the school community and their efforts are hugely appreciated.
In particular, our thanks go to the extraordinarily patient staff in the school office, Mr. Bamber, Head Teacher and Mrs Clark (Deputy Head Teacher).
A number of parents have dedicated much of their spare time to fulfilling the key roles on the WPSA committee over the past few years.
## **Legal and Administrative Information**
Westbury Park School Association is a registered charity, number 1038593. Its principle address is Westbury Park School, Bayswater Avenue, Bristol, BS6 7NU.
The members of the committee during the financial year 2022/23, who were responsible for the management and control of the charity, were as follows:
Emma Stirk (to 09.05.2023) Chair Ellie Green (from 09.05.23) Chair Kat Gould (to 09.05.2023) Vice Chair Victoria Sarsfield-Rumsby (from 09.05.23) Secretary / Vice Chair Joanna Walker (from 09.05.23) Secretary / Vice Chair Hugo Gallery Treasurer Maria Velecela Vice Treasurer Jenny Bobroff Communications Helen Clarke Teacher Rep Richard Bamber Principal Gemma Haworth Events Victoria Shufflebottom (to 20.06.23) Uniform Sales
Trustees: Ellie Green, Hugo Gallery
Bank: The WPSA banks with Lloyds Bank, Westbury-on-Trym, Bristol
The WPSA has a reserve limit of £5,000. This buffer is to make sure there is always enough cash available to fund future fund raising events. Anything over and above £5,000 can be donated to the school in line with their funding objectives.
Independent Examiner of accounts: Mark Campion-Smith
## **WPSA 2022/23**
## **Accounts Summary**
|**WPSA 2022/23**
**Accounts Summary**|||||||
|---|---|---|---|---|---|---|
|**Receipts and Payments for the Year Ending**|**31st August 2023**
**Year to 31 Aug 2023**
£
£
£1,136
£7,490
£1,839
-
£510
£8,268
-
£1,140
-
£122
£96
-
-
£791
£96
£704
£1,756
£1,238
-
£5,770
£1,861
**£32,817**
£18,643
**£18,643**
£140
**£140**
**£14,035**
**As at 31 Aug 2022**
**£**
**£**
£5,357
£25,277
£40
(£225)
**£30,449**||**Year to 31 Aug 2022**
£
£
£874
(£2,031)
£
£1,562
-
(£45)
£6,734
-
-
£1,810
£655
£117
-
-
£687
£1
£938
£1,766
£1,829
-
£4,551
**£19,450**
£11,550
**£11,550**
£152
**£152**
**£7,748**
**As at 31 Aug 2021**
**£**
**£**
£7,152
£9,223
£40
**£16,415**||**Variance**
£
£
£262
£9,521
£277
-
£555
£1,534
-
-
(£1,810)
(£533)
(£21)
-
-
£104
£95
(£234)
(£10)
(£591)
-
£1,219
**£10,366**
£7,093
**7,093**
(£12)
**(£12)**
**£3,286**
**Variance**
**£**
**£**
(£1,795)
£16,054
-
(£225)
**£14,035**||
|
**Fund Raising net of expenses**
Adult Quiz
Ball
Cake Sales
Charities Trust
Christmas Cards & Wrap
Christmas Fayre / Puddings
Christmas Fund Raising
Cinema
Cook Book
Donations
Easy Fundraising
Easter Egg Trail
Euro Sweep Stake
Ice Lollies
Interest
Kids Bingo
Kids Disco
Uniform
Wine and Cheese night
Westfest
Relating to Prior Year
**Donations to School and Other Payments**
Donations to School
Other Expenses
**Difference in Receipts and (Payments)**
**Assets & Liabilities as at 31st August 2019**
Current Account
Savings Account
Cash Cake Sale Float
Owed to Foxes Football Club
**Total Assets**|
**Year to 3**||||||
|Check P&L to B/S Movement||£0||||£0|
||||||||
## **WPSA 2022/23**
## **Accounts Summary**
||**WPSA 2022/23**
**Accounts Summary**|||||||
|---|---|---|---|---|---|---|---|
||**Receipts and Payments**
**Notes**
**Receipts**
Fundraising Income
**1**
Gift Aid
**2**
Uniform Income
**3**
Other Income
**4**
**Payments**
Fundraising Expense
**1**
Uniform Expense
**3**
Other Expenses
**5**
Donations to School
**6**
**Difference in Receipts and Payments**
**Assets & Liabilities**
**Bank**
Current Account
Savings Account
**Cash**
Cash Cake Sale Float
**Liabilities**
Owed to Foxes Football Club
**Total Assets**||**Year to 31 A**|**ug 2023**
**£**
**£52,694**
**£38,659**
**£14,035**
**£**
)
**£30,449**||**Year to 31 A**|**ug 2022**
**£**|
||||
**£**
£51,238
£1,238
£218
£19,876
£140
£18,643
**£**
£5,357
£25,277
£40
(£225|||
**£**
£28,262
£1,829
£656
£11,297
£152
£11,550
**£**
£7,152
£9,222.88
£40
-||
||||||||**£30,747**|
|||||||||
||||||||**£22,999**|
|||||||||
||||||||**£7,748**|
||||||||**£**|
||||||||**£16,415**|
|||||||||
||Check|||£0.00|||£0.00|
||**Notes**
**1**
**Fundraising Income and Expenditure**
Adult Quiz
Westfest
Cake Sales
Cinema
Christmas Cards & Wrap
Christmas Fair
Wine and Cheese Tasting
Year 4 Xmas Fund raising
Easy Fundraising
Santa's Grotto and Hampers
Easter Egg Trail
Kids Bingo
Kids Disco
Redland May Fair
Ice Lollies
Bring and Buy Sale
Ball
Circus
Magic Show
Nativity Trail
Euro's Sweep Stake
Cook Book
Relating to prior year|**Ye**|**ar to 31 Aug 2**|**023**
**Profit**
**£**
£1,136
£5,770
£1,839
£1,140
£510
£8,268
-
-
-
£96
-
-
-
-
£704
£1,756
-
£791
-
£7,490
-
-
-
-
-
-
£1,861
**£31,362**|**Ye**|**ar to 31 Aug 2**|**022**|
|||**Income**
**£**
£1,388
£10,515
£1,839
£1,685
£593
£10,822
-
-
£96
-
-
£882
£2,494
£894
£18,168
-
-
-
£1,861|**Expense**
**£**
£252
£4,745
£545
£83
£2,554
£178
£738
£103
£10,679
||**Income**
**£**
£1,488
£9,915
£1,562
-
£9,333
-
-
£117
-
-
£938
£2,344
£754
-
-
-
£1,810|**Expense**
**£**
£614
£5,364
£45
£2,599
£578
£67
£2,031
|**Profit**
**£**
£874
£4,551
£1,562
(£45)
£6,734
-
-
-
£117
-
-
-
-
-
£938
£1,766
-
£687
-
(£2,031)
-
-
-
-
-
£1,810
-|
|||**£51,238**|**£19,876**||**£28,262**|**£11,297**|**£16,965**|
|||-|-|-|-|-|-|
||**2**
**Gift Aid Claim**|**£**|||**£**|||
|||||||||
|||£0|||£0|||
||**3**
**Uniform**
Sales
Purchases|£1,238|||£1,829|||
||**Profit**|**£1,238**|||**£1,829**|||
|||£0|||£0|||
||**4**
**Other Income**
Gift Aid
Personal Donations
Charities Trust
Interest
Other Donations|£122
£96
-|||£225
£1
£430|||
|||**£218**|||**£656**|||
|||£0|||£0|||
||**5**
**Other Exps**
AGM Expenses
Lottery Gambling License
PTA Subscription/Insurance
Store bins & bags
Money Belts / Stationary
Deposits for Future events|-
£140|||£24
£128|||
||Total Expenditure|**£140**|||**£152**|||
|||£0|||£0|||
||**6**
**Donations to school**
Cake Sales
General
Year Group Enrichment
Chrome Books
School Reorganisation
Playground
Toilets
Anti-Bullying
House Development / Extra curriculum
Mosiac 125th Anniversary
School Hall Works
Wills Walk
IT Upgrade
Books / Reading
Other|£6,020
£1,500
£10,873
£250|||£2,800
£3,250
£2,000
£3,500|||
|||**£18,643**|||**£11,550**|||
|||£0|||£0|||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Charilv Name
Westbury Park School Association
On accounts for the year
ended
31108123
Charity no
(if any)
1038593
Set out on pages
(remember to include the page numbers of addilional sheets)
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31108 12023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carrie'd out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
ILK ohMeior4 -SMITH .
Relevant professional
qualification(s) or body
(if any):
@(LIFlD vrn4 kCC&. MEMVSHIP fvJOKJ
INJ FI ANJCC .
Address:
L)trts)fvJS C4sr.
6IlisTDL
6S6 WF.
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32.
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brSef detslls of
any Items that the
xamlner wlshes lo
dlsclose.
IER
October 2018