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Aa HELD AT NURSERY
« 3.20PM
11° OCTOBER 2023
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Ofsted
Outstanding
Provider
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Those Present: Rachel Yeomans (Chair), Katherine Brown (Manager and Nominated Person), Natasha Andrzejuk-Smith, Amanda Mason, Kayleigh Lewis, Gillian Vaughan and Angela Hughes.
Apologies: Cath Chamberlin (Administrator), Veysel Kaplan and Millie Warrington.
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READING OF LAST YEAR’S AGM MINUTES Minutes of last year’s AGM have been read by the committee and were approved as a correct reflection of the meeting.
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MANAGER’S REPORT Katherine gave the Manager’s Report, including Health and Safety, SEND, Finance, Occupancy, Staffing and safeguarding.
STAFF
| would like to say a big thank you to all our staff. This year we welcomed Nikki, Lauren and Becky onto our team and Kayley returned from maternity leave in May. All the staff work extremely hard to keep the nursery running as usual and offering a safe and welcoming place for the children to play and learn.
During the school holidays, we have been busy decluttering and decorating the nursery to provide a more homely environment for the children. Earlier in the year we introduced wearing slippers inside and this not only enabled the children to practice their independence ready for school but also helps to keep the nursery floors clean where the children play. All the children have benefited from a calmer and less cluttered environment.
OCCUPANCY
At the end of the academic year, we had 29 children leave us to start school. As there was a high demand for places at all the local primary schools, we had children going to 7 different local schools in the area. We met and worked with all the different Reception Teachers to help support all the children’s transitions.
Our occupancy rates over the year were high (Autumn Term 81%, Spring Term 90% and Summer Term 97%). We had 21 families using the Government funded 30 hrs, although some were not taking up the full 30 hours. With a larger number of children going to school, this meant that we were unable to offer places to younger children who would be remaining in the September and may explain why our September intake is lower this year.
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This academic year we currently have 17 children who will be going to School in September 2024, and 16 children in the younger age group (going to school in Sept 25/26). We have 12 families using the Government 30-hour funding, although again not all are taking up all the 30 hours. We also have 7 children using the Achieving-two-year-old funding.
Our occupancy is quite low at present, but that is not unusual after having so many children leave us at the end of the school year. We do have children waiting to start or increase their hours in January 24 and are still having some enquiries. | am also regularly posting on our Facebook page to improve our online presence.
SAFEGUARDING
Safeguarding is always a top priority of the nursery, and all staff are trained in recognising and responding to signs and symptoms of all forms of abuse. As manager and the Designated Safeguarding Lead | ensure that all relevant safeguarding meetings are attended by the most suitable staff member to ensure that the needs of[the] children are being met.
HEALTH & SAFETY REPORT 2022
Thankfully we have not had any significant accidents/incidents over the last academic year. General accidents have been analysed and accident “hot spots” were identified. This led to changes being made to the lay out and supervision in these spaces to reduce the number of accidents happening. The nursery was also significantly decluttered over the summer holidays creating more open space for children to play and more clearance around tables and chairs to again reduce the number of trips and falls inside.
We continue to have a number of children with Food Allergies/Intolerances and also a number of children with dietary preferences to avoid certain foods/ food types. To avoid cross contamination, we are ensuring these children’s snacks are prepared first and they are provided on individual plates.
Risk assessments and Health and Safety policies have been updated over the holidays. Updates include the safe supervision of children on the school’s new outdoor play equipment. PAT testing was completed on the 3rd October 2023 and the Fire extinguishers were serviced alongside the schools in the summer of 2023. Repairs were also made to the conservatory roof at the end of September 2023.
Fire evacuation procedures were reviewed, and it was felt that the process could be sped up by keeping the register (with emergency contact details included in the file), children’s medication and the First Aid Kit in the conservatory, close to the emergency exit. Shelves have been added to the conservatory to ensure these are safely stored out of the children’s reach. The register and emergency contacts are locked away overnight ensuring compliance with GDPR.
Two members of staff completed Paediatric First Aid courses over the last Academic year meaning 8 out of 9 practitioners now hold relevant First Aid certificates. | attend an Infection Control in Early Years and School Settings update in September 2023 with the South West Health Protection Team and information was fed back to the wider staff team. Health and Safety will continue to be reviewed at regular staff meetings throughout the academic year.
Laura Hopson
Health and Safety Officer
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SATISFACTION SURVEY 2022/2023 RESULTS
This was the first year that we had an online survey for parents/carers. This was sent out to all our parents, not just those whose children would be leaving us. We had 26 responses out of a possible 50.
All the information has been collated and evaluated. The unabridged version is available on our website. We appreciate all parents/carers taking the time to complete our survey. Staff have reviewed all the comments and discussed how we can improve on any of the issues raised.
SEND REPORT 2023
Last year we had an EHCP approved for one child so that he can have one-to-one support whilst in the setting. We also received DAF funding (Disability Access Fund) and were able to purchase some equipment to help support his sensory needs.
We had 4 other children on a ‘My Plan’ and made referrals to both Speech & Language Therapy and SCAAS — Social Communication and Autism Assessment Service, where appropriate. We received support from Gloucestershire’s Early Help Team and all staff were trained in Total Communication.
We are aware that there is a long waiting list for certain NHS services, but we continue to support the children using their ‘My Plans’ to give them the best chances we can.
At the end of the academic year, Nicky decided to step down as our SENCO due to personal commitments. The position was offered to all staff to apply for; however, no-one felt that they are able to take on the position at this time. Katherine has now taken on the role but is currently training one of the other staff members to step into a deputy role, with a view to become SENCO ata later date. Katherine will be undertaking ‘new to senco’ training this term, and has previous experience in writing My Plans, attending multi-agency meetings, writing My Assessments and completing EHCP’s (Education and Health Care Plans) etc.
We would like to thank Nicky for all her hard work over the years as SENCO.
TREASURERS REPORT
The accounts for year-end 31.07.23 have been complied by Griffiths Marshall.
Copy of all account details attached.
This year ended with a in year surplus of £1622
Fundraising activities raised a total of £585.00 less costs.
The accounts are healthy, but numbers are down.
Cath Chamberlin
Treasurer.
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SIGNING OF FINANCIAL ACCOUNTS
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The annual accounts audited by Griffiths Marshall (Independent Examiners) were shared with the group and these were then signed as true record by the chairperson (Rachel Yeomans) and the treasurer (Amanda Mason). These accounts will now be sent to PATA and the Charity Commission.
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ELECTION OF NEW COMMITTEE Rachel was willing to stand for another year as Chairperson and Amanda was also willing to stand as Treasurer and without any opposition or other candidates coming forward. Natasha Andrzejuk-Smith was willing to remain on the committee but as a general member. Katherine Brown is also willing to remain on the committee as the nominated person.
Katherine will support all new committee members with the completion of their DBS checks and EY2 forms as necessary. Katherine will inform Ofsted of the changes to the committee (EY3a Form)
|=||Rachel Yeomans|NatashaAndrzejuk-Smith | GillianVaughan
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|---|---|---|---|
|Committeemembers||Katherine Brown||
|||(nominated person)||
||||Natasha Andrzejuk-Smith||
|||GillianVaughan||
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ANY OTHER BUSINESS
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e SAFEGUARDING CHAMPION Amanda Mason agreed to continue as the committee Safeguarding Champion.
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e SIGNING OF POLICIES & PROCEDURES All updated policies and procedures to be read. Officers will sign documents as soon as they have been read.
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e UPCOMING FUNDRAISING Holy Trinity church have asked us if we would like a stall at their Autumn Fayre on Saturday 4" November. We agreed that we would sell sweet cones like last year. Katherine will put a post onto Famly asking for donations of sweets. Anything raised will go towards the Nursery Christmas
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party, which we will have at the church again as this worked well last year.
The School have a Christmas Fayre on Friday 25" November. We discussed possible stalls such as a teddy tombola, but need to check what the school have before we can advertise it.
Other fundraising avenues were discussed. Katherine will apply for the blue token scheme at Tesco to raise money to update our outdoor area. She will also look into the logistics of running a lottery/raffle type fundraiser throughout the year.
- DATE OF NEXT MEETING
WEDNESDAY 6*" DECEMBER 2023 @ NURSERY
Meeting Closed 4.30pm.
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| CHARITY COMMISSION
FOR ENGLAND AND WALES
Section A A Independent Examiner's
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Independent examiner's | report on the accounts
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Section A A Independent Examiner's Report
Report to the trustees/ } }
members of Qin rage + ill Under Fives Juy p,pfov
On accounts for theended year | ailorjzo23 |) Charity(fany no | | \O, 8 FH%0
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act”).
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| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: * accounting records were not kept in accordance with section 130 of the Act or * the accounts do not accord with the accounting records
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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Name: “LA N PAR Le rs
Relevant professional INSTIVV TE OF CUNRTERED ACCOUNTANTS
qualification(s) or body _ .
(if any): IN ENGLAND any Wealec-
LYWIONEY GLOvetsy eRSH Tee GH-\S Spree
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IER
1
October 2018
me
FOR ENGLAND AND WALES
Receipts and payments accounts CC16a
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|For the|period|To|
|from|01/08/2022|31/07/2023|
|Section|A|Receipts|and|payments|
|Unrestricted|Restricted|Endowment|Tatil tunds|Last year|
|funds|funds|funds|
|tothe|nearest|£|to|the|nearest£|to|the|nearest£|to|the|nearest£|to|the|nearest£|
|[NURSERYEDUCATIONFUNDINGAi|Receipts|;|||——sis198,352)|(| fC|||198,352 ||
|[CHLORENSFEESSSCdSCSCCSCSC~~tsiSOMT | TE|«88,082|
|[FUNDRAISINGJOTHERINCOME.—“C—™SCsSLSCSC“‘(’SN’NSN¥WNYNSee—“‘CézrYO##;#C(#(#é#COM@S|[|BSF GC9rr|[FC]|J] TC||DSC—C“‘(~CT TT|fo585]8S|| ||CAS||[392]|18||||
|ee|RR)||Pe) |es)||
|ub|total|(Gross|income|for||
|AR)|134,937|134,937|126,702|
|A2|Asset|and|investment|sales,|
|see|table).|
|ee|
|a|
|ubtotal|
|Total receipts|134,937|eee ea|| aT|||||134,937|||126,702|
|A3|Payments|
|RENT.™~—CCCC“‘(SN(NNS«#SH@BBT|PoeesTCC~—SesCd |es|T|TC‘CC|CdS]8B|4833|[999]|||||
|ADMINSSCS Costs|SSCS|CCdT| TCCes|(E088|[659|
|||[2,038]|
|REFRESHMENTS.|C—~idYSC“‘CS;NC;!C#(C2OSO} {OFCJ]|||
|—24ts|
|[EQUIPMENT,|TOYS,|BOOKS.ETc|||2ais}{-j|{—-'i{a |ees |~~||| ee [2505||
|MAINTENANCE,&|OTHER|COSTS|es ee|
|Sub total] 33ats][|[SJL]|I|[198815]|EL|
|A4|Asset|and|investment|
|.|nases|ee|apie|
|lassetpurchaseseee||Cd||||
|Sub total|____-|L_eee||)|a|
|||i|
|Net of receipts(payments)______—16224 LEGA|5,195)|
|ASTransfersbetweenfunds|[_-|[. [CCTP|CCC|
|A6 Cash funds|last year end|127,436] |||| 132,634)|
|Cash|funds|this year end|129,058]|CT|
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CCXX R1 accounts (SS)
1
14/09/2023
Section B Statement of assets and liabilities at the end of the period
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|---|---|---|---|---|---|---|---|---|
|vategories|Vetals:|Unrestrictedfunds|Restrictedfunds|Endowmentfunds|
|B1 Cash funds||to|nearest|£|esto|nearest|£|||___tonearest£|
|||es||es|
|Total|SS |ES|
|cash funds|| ee ||
|(agree|balances|with|receipts|and|payments|
|account(s))|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to|nearest £|to|nearest £|to|nearest £|
|ae|—|
|Fund|to|which|Current|value|
|Details|asset|belongs|Goat|(optionel)|optional|
|—_|——=|=|
|Details|Fundasset to belongs which|Cost (optional)e|Currentoptional value|
|Fund|to|which|Amount|due|When|due|
|-|—Details|=liability|relates|=optional|optional|
|Signed|by one or two|trustees on|'|;|Date|of|
|behalf of all|the trustees|Signature|Print Name|approval|
|Bl|PACHE)|VCOMANS]|Li }rol23|
|ad|manda|Wasar ||Wt}oy|[[23]|
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CCXX R2 accounts (SS)
2
14/09/2023