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2025-03-31-accounts

Chair’s report

First, I want to start off by thanking Natalie. Although this year has been full of highs and lows, Natalie has remained a stable and reliable leader for the staff and children here at Wilford Village Playgroup. We are proud of the work Natalie has put in. You have worked so hard and your dedication to the team has been admirable. We are lucky you are leading this team. The hard work you have put into the children is recognisable not only by the successful events you have run this year, but from the outstanding praise from the parents and those local to Wilford Village Playgroup.

I also want to thank all the members of staff here at playgroup, you have been a kind, strong and supportive team. We are grateful for the hard work all staff have put in to make the playgroup a safe and enjoyable environment for our children. The relationships being built here, between staff and between children, have been fantastic to see. It has also been lovely to welcome Jess back after returning from Maternity Leave and to be able to offer Faye a full time position following her maternity cover.

I want to thank Faye for her continued support as the SENCO lead and her new role as Room 1 lead. As well as Tiff as Room 2 lead. Having such strong individuals on the team makes a huge impact on parents. It has been amazing to see children and parents be supported and we are thankful for the continued work that is being put in.

Wilford Village Playgroup provides so many wonderful opportunities for our young children to learn, grow and explore. From dance classes with Lauren to singing and performing Christmas songs under the tree. We are privileged to send our children to such a fantastic playgroup.

A highlight this year has been the continued development of the resources, particularly in the garden with new and improved equipment creating a fantastic environment for the children here at wilford village playgroup.

Finally, Thank you to the committee members who have served this year and have given their time to support the playgroup. The playgroup is unable to run without a strong team behind it and I'm thankful for all the insight that you have brought. I hope you all today consider getting involved with the committee – we are in need of strong individuals to help support and strengthen the playgroup and committee. It is a privilege to help support the environment where our children spend so much of their time.

Thank you for coming to the AGM.

Does anyone have any questions?

Treasurer’s Report

Wilford Village Playgroup is a charitable organisation, we use HICloud accounting limited based in Wilford business park for their accounting and payroll services. They provide us access to Quickbooks which is a small business accounting software package. At the end of each financial year, Richard Austin, our accountant from HiCloud will complete an annual report before submitting it to Sarah Daykin, a Wilford based AAT regulated and licenced independent account examiner, to review the accounts.

Our financial year runs April to March and our annual report for 2024- 2025 is currently undergoing this process. Once the accounts are finalised they will be uploaded to the Charity Commission Government website, where it can be viewed along with prior year reports.

The draft annual report shows that Wilford Village Playgroup has had another strong financial year. After a successful 2023-2024, Playgroup has continued to make an annual

profit of £15,277 as shown in the draft accounts. The Playgroup annual income has increased 21% from £173,143 to £209,534.

This is a very good position for the Playgroup to be in and below highlights some of the financial success:

As can be viewed in the accounts , the Playgroup has seen an increase in expenditure due to continued cost of living and general price increases which are affecting all businesses and charities. The small and affordable price increases to half and full day rates and snack fees along with increased numbers has meant Playgroup has made enough income to cover the increased expenses. We hope that next year we have a continued stable financial performance which allows us to keep the Playgroup open to the local community and enables us to continue to ensure staff wages are paid in line with the cost of living increases.

To conclude, the Playgroup has had a very good year financially and we hope to see this continue into the next financial year.

Manager’s Report

Firstly, thank you for being here today.

It’s been another busy, rewarding year for the playgroup.

We’re incredibly lucky to have such a fantastic, experienced, and dedicated team. Their commitment and passion shine through in everything we do.

Last September, we had a change in leadership in Room 1, with Faye stepping into the senior role. She’s made a really positive impact – the room feels settled and well-led, and the children are clearly thriving under her guidance. Room 2 has also had a brilliant year. The staff have worked hard to deliver our curriculum, supporting the children in developing independence and preparing them for their next steps into school. The growth we have seen has been fantastic. To help meet demand, we’ve welcomed two new team members – Rachel and Angel – on zero-hour contracts. This has allowed us to increase our afternoon capacity and continue offering quality care and learning experiences to more children.

Current Numbers

Room 1 – Caterpillars (26 children registered) highest day 20 Room 2 – Butterflies (26 children registered) highest day 22

We began the year with high numbers, and it’s been encouraging to see these continue to grow throughout the year.

Looking ahead to September, numbers are slightly lower than last year, though we do have a few new starters confirmed for Room 1, with more set to join in November. As always, we’ll continue promoting spaces through advertising and social media – and we’re hopeful, based on previous years, that interest will pick up again as we move into the new term.

Playgroup Developments

We’ve been reinvesting profits from last year back into the playgroup – and we’re excited about the improvements we’ve made! Both rooms have had a refresh, with new resources and equipment including play kitchens, tables, storage units, baskets, rugs, and soft furnishings. The result is a

calmer, more neutral and inviting learning environment. We’ve also added resources closely aligned with our curriculum – from books, counting and maths materials, to science, technology, and sensory items to support children’s individual needs and selfregulation. Outdoors, we’ve made big changes to the garden with the help from Jade at Help Me Out

And of course, Lauren, our wonderful dance teacher, continues to visit weekly. The children love her sessions, and it’s something we currently fund from our budget – it brings so much joy and enrichment to their weeks.

Celebrating Success

One of the things we’re most proud of this year is the stronger relationships we’ve built with our parents and carers. We have loved having you involved in stay-and-play sessions and celebrating special occasions like Mother’s Day and Father’s Day with you – those moments have been really special.

Coming up, we’ve got our room picnics and the summer BBQ on 19th July

Looking Ahead

We’re excited for the year ahead and everything it may bring. With such a strong team and supportive families, we’re confident we’ll continue to grow, adapt, and give our children the best start we can.

Thank you again for your continued support

Independent examiner’s report to the trustees of Wilford Village Playgroup

I report to the trustees on my examination of the accounts of Wilford Village Playgroup for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by

the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Sarah Dakin

Relevant professional qualification or membership of professional bodies (if any): AAT

Address: 42 Dungannon Road, Clifton, Nottingham NG11 9BT Date: 16/11/2025

Wilford Village

Playgroup Charity No.

1038552

Trustees' Report and

Unaudited Accounts 31 March

2025

Wilford Village Contents

Pages
Trustees' Annual Report 1
Statement of Financial Activities 2
Balance Sheet 3
Statement of Cash fows 4
Notes to the Accounts 5
Detailed Statement of Financial Activities 6

Page

Wilford Village Trustees Annual Report

The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2025.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1038552

Trustees

The following trustees served during the year:

P. Heseltine

A. Leeming

C. McMahon

E. Potter

Accountants

HiCloud Accounting Limited Unit 7 Wheatcroft Business Park Landmere Lane Nottingham NG12 4DG

ACHIEVEMENTS AND PERFORMANCE

A large charity must provide an explanation of any material expenditure occurred to raise income in the future...

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the charity's trustees

E. Potter Truste

e 31 March 2025 Page

Wilford Village Statement of Financial Activities

for the year ended 31 March 2025

Notes
Income and
endowments from:
Other
3
Total
Expenditure on:
Other
4
Total
Net gains on investments
Net income
5
Transfers between funds
Net income before
other gains/(losses)
Other gains and losses
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Unrestric
ted
funds
2025
£
209,534
Total
funds
2025
£
209,53
4
Total
funds
2024
£
173,14
3
209,534
191,035
209,53
4
191,03
5
173,14
3
139,68
7
191,035
-
191,03
5
-
139,68
7
-
18,499
-
18,499
-
33,456
-
18,499
263
18,49
9
263
33,45
6
200
18,762
92,778
18,762
92,778
33,656
59,122
111,540 111,54
0
92,778

Page

Wilford Village Balance Sheet at 31 March 2025

Charity No. 1038552
Fixed assets
Tangible assets
7
Current assets
Cash at bank and in hand
Creditors:Amount falling due within one
year
8
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or
liability
Total net assets
The funds of the charity
Restricted funds
9
Unrestricted funds
General funds
9
Reserves
9
Total funds
Approved by the trustees on 31 March 2025
And signed on their behalf by:
2025
£
225
225
114,333
114,333
(3,018)
111,315
111,540
111,540
111,540
111,540
111,540
111,540
2024
£
-
-
92,778
92,778
-
92,778
92,778
92,778
92,778
92,778
92,778
92,778

E. Potter Truste e 31 March 2025

Page

Wilford Village Playgroup Notes

for the year ended 31 March 2025

policies Basis

of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Designated fundsThese are unrestricted funds earmarked by the trustees for particular purposes.

Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.

Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognitio Income is included in the Statement of Financial Activities (SoFA) n of income when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with Where income has related expenditure the income and related related expenditure is reported gross in the SoFA. expenditure Donations Voluntary income received by way of grants, donations and gifts is and included in the the SoFA when receivable and only when the legacies Charity has unconditional entitlement to the income. Income from tax reclaims is included in the SoFA at the same time Tax reclaims as the gift/donation to which it relates. on donations These are only included in income (with an equivalent amount in and gifts expenditure) where the benefit to the Charity is reasonably Donated quantifiable, measurable and material. services and facilities Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on revaluation of fixed assets Gains/(losses) on investment

Page

Wilford Village Playgroup Notes assets

This includes any gain or loss resulting from revaluing investments to market value at the end of the year.

This includes any gain or loss on the sale of investments.

Page

Wilford Village Playgroup Notes

Expenditu

re

Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs.

Recognitio n of expenditur e

Expenditure on These comprise the costs incurred by the Charity in the delivery of raising funds its activities and services in the furtherance of its objects, including Expenditure on the making of grants and governance costs. charitable activities Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.

These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs.

Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a

Page

Wilford Village Playgroup Notes

past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page

Wilford Village Playgroup Notes

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straightline basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page

Wilford Village Playgroup Notes

Page
2
Statement of Financial Activities - prior year
Unrestric
ted
funds
2024
£
Income and endowments from:
Other
173,143
Total
173,143
Expenditure on:
Other
139,687
Total
139,687
Net income
33,456
Net income before other
gains/(losses)
33,456
Other gains and losses:
Other Gains
200
Net movement in funds
33,656
Reconciliation of funds:
Total funds brought forward
56,105
Total funds carried forward
89,761
3
Other income
Unrestric
ted
£
209,534
209,534
4
Other expenditure
Unrestric
ted
£
1,575
Employee costs
153,291
Motor and travel costs
58
Premises costs
Amortisation,
13,100
Restricte
d
funds
2024
£
-
-
-
-
-
-
-
-
3,017
3,017
Total
2025
£
209,534
209,534
Total
2025
£
1,575
153,291
58
13,100
Total
funds
2024
£
173,14
3
173,14
3
139,68
7
139,68
7
33,45
6
33,45
6
200
33,65
6
59,12
2
92,77
8
Total
2024
£
173,14
3
173,14
3
Total
2024
£
2,021
116,21
1
-
10,194

Wilford Village Playgroup Notes

ford Village
ygroup Notes
depreciation,
impairment,
proft/loss on
disposal of fxed assets
General administrative costs
Legal and professional costs
75
20,417
2,519
191,035
75
20,417
2,519
191,035
-
8,878
2,383
139,68
7

Page

Wilford Village Playgroup Notes

5
Net income before transfers
This is stated after charging:
Depreciation of owned fxed
assets
6
Staf costs
Salaries and wages
Social security costs
Pension costs
No employee received emoluments in excess of
£60,000.
7
Tangible fxed assets
Cost or revaluation
Additions
At 31 March 2025
Depreciatio
n and
impairment
Depreciation charge for
the year
At 31 March 2025
Net book values
8
At 31 March 2025
Creditors:
amounts falling due within one year
Other taxes and social security
9
Movement in
funds
At 1
April
2024
2025
£
75
2025
144,980
1,227
2,448
148,655
2025
£
3,018
3,018
£
300
300
75
75
225
Resour
ces
expend
ed
2024
£
-
202
4
105,50
2
5,161
2,216
112,879
£
300
300
75
75
225
2024
£
-
-
Incomi
ng
resour
ces
(includ
ing
oth
er
gains/los
ses
)
At
31
Marc
h
202
5

Restricted

Unrestricted funds:

funds:

Page

Wilford Village Playgroup Notes £ £ £ General funds

92,778 209,797 (191,035) 111,540

Total funds 92,778
111,540
209,797 (191,035)

Page

Wilford Village Playgroup Notes

10 Analysis of net assets between funds

between funds

Fixed assets
Net current assets
1Reconciliation of
net debt
Cash and cash equivalents
Net debt
Unrestrict
ed
funds
£
225
111,315
111,315
111,540
111,540
At 1 April
2024
Cash
fows
£
£
92,778
21,555
92,778
21,555
92,778
21,555
114,333
Unrestrict
ed
funds
£
225
111,315
111,315
111,540
Tota
l
£
225
At
31
Marc
h
202
5
£
114,333
111,540
Cash
£
21,555
21,555
21,555
114,333
114,333

11 Reconciliation of net debt

12 Commitments

Operating lease commitments

Annual commitments under non-cancellable operating leases are as follows:

2025 2025 2024
2024
Land
and
Other Land
and
Othe
buildi buildi
ngs
r
ngs
£ £ £ £
Operating leases with expiry
date:
Pension commitments
2025 2024
£ £
The pension cost charge to the
charity
amounted to: 2,448 2,216

Page

Wilford Village Playgroup for the year ended 31 March 2025

Cash fows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Increase in trade and other payables
Net cash used in operating activities
Cash fows from investing activities
Payments for property, plant and equipment
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from fnancing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning of
the year
Cash and cash equivalents at the end of the
year
Components of cash and cash equivalents
Cash and bank balances
2025
£
18,762
75
(209,534)
3,018
(187,679)
(300)
209,534
209,234
-
21,555
92,778
114,333
114,333
114,333
2024
£
33,656
-
(173,143)
-
(139,487)
-
173,143
173,143
-
33,656
59,122
92,778
92,778
92,778

Page

Wilford Village Playgroup Detailed Statement of Fi i l A i i i for the year ended 31 March 2025

Page
Income and endowments from:
Other
Total income and endowments
Expenditure on:
Other expenditure
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Staf entertainment
Staf recruitment
Staf training
Staf welfare
Temporary staf
Motor and travel costs
Travel and subsistence
Premises costs
Rent
Light, heat and power
Premises cleaning
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of
Bank charges
Equipment expensed
Equipment repairs and
maintenance
General insurances
Unrestric
ted
funds
2025
£
209,53
4
209,53
4
209,53
4
1,575
1,575
144,98
0
1,227
2,448
968
-
447
3,221
-
153,29
1
58
58
8,556
-
3,317
1,227
13,100
75
11
15,444
236
-
Total
funds
2025
£
209,534
209,534
209,534
1,575
1,575
144,980
1,227
2,448
968
-
447
3,221
-
153,291
58
58
8,556
-
3,317
1,227
13,100
75
11
15,444
236
-
Total
funds
2024
£
173,143
173,143
173,143
2,021
2,021
105,502
5,161
2,216
577
13
1,237
1,355
150
116,211
-
-
7,842
91
2,207
54
10,194
-
-
1,298
127
815

Wilford Village Playgroup Detailed Statement of Fi Postage and couriers i l A i i i

28

28

Page

Wilford Village Playgroup Detailed Statement of

Fi
i l A
i i i
Software, IT support and related
costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and
broadband
Legal and professional costs
Accountancy and
bookkeeping
Other legal and
professional costs
Net income
18,499
Net income beforeother
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Total of expenditure of other costs
Total expenditure
Net gains on investments
72
47
295
3,446
838
20,492
2,420
99
2,519
191,035
191,035
-
72
47
295
3,446
838
20,492
2,42
0
99
18,49
9
2,519
191,035
191,035
-
120
350
148
2,162
3,858
8,878
2,14
7
236
2,383
139,687
139,687
-
33,45
6
18,49
9
263
18,762
92,778
111,540
33,45
6
200
263
18,762
92,778
111,540
33,656
59,122
92,778

Page