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2022-03-31-accounts

Wilford Village Playgroup Trustees’ Annual Report 2021 – 2022

Wilford Village Playgroup

The Centre – Victorian Building

Main Road, Wilford

Nottingham, NG11 7AL

Charity No. 1038552

Trustees:

Christopher Hill – Chair

Ying Fang Bryning – Treasurer

Olivia Theobald-Vella – Secretary

Emma Potter

Alexandra Leeming

Sarah-Louise Hamlyn

Introduction

Wilford Village Playgroup is managed by two job share managers. There are two age groups based in two separate rooms. Each room has a room supervisor and 2-4 childcare practitioners. Trustees are recruited by existing trustees and via newsletters etc.

Chair’s report

to attend playgroup in September 2023 is around 60% higher than September 2022 and so Playgroup should be back on track in the next financial year.

So all that leaves for me to do before passing to Yvonne and the managers is my thank-yous:

experience at Playgroup despite everything that’s going on in the world. They love it here and have a great time at Playgroup.

Finally thank you all for coming to the AGM, I hope those of you that haven’t been involved in the committee before would please get involved in the future as the future looks bright and future committees should have the pleasure of looking at ways to help playgroup go from strength to strength.

Treasurer’s Report

To sum up, I hope this addresses that although our finance figures are not great, the committee believes we made the right moves and all the costs were in the best interest of our families and employers. We hope covid will no longer affect the business moving forward now that the government has scrapped all covid-related restrictions, and we hope our investing in the staff and facilities will benefit our kids.

Manager’s report

Wow what a year! This year has seen some challenges, coming out of the pandemic, and living with Covid we experienced more illnesses and staff shortages. The playgroup has done fantastic in remaining open for all and providing the care and education the children needed. The playgroup has seen a big change within the staff team, who have now become an asset to the playgroup.

Current numbers

Room 1 – Caterpillars - 29 Children on register.

M T AM T AM T PM T PM W TH AM TH PM TH PM F
11 20 20 17 18 16 17
Room 2
M AM M PM T AM T PM W AM W PM TH AM TH PM F AM F PM
12 12 14 14 15 14 14 12 11 12

Numbers in Room 1 are higher at this time of year than in the previous couple of years. We have had 3 consecutive years now of lower numbers than normal in Room 2. This could be down to many reasons e.g. Coronavirus, low birth rate etc.

Staffing

Staffing is as follows –

Job share Managers – Kirsty Wharton/Natalie Housley

Room 1 Caterpillars -

Tracey – Room Supervisor

Lynne, Jessica P, Jyoti

Room 2 Butterflies –

Rebecca – Room Supervisor/Deputy Manager

Kimberley, Jessica, Laura

Training completed

Lynne is continuing with the completion of the NVQ Level 3, she has passed the key skills element and is now concentrating on the assignments.

The following staff have completed the below training –

Natalie – DSL Training

Kirsty – DSL Network

Jess R – Safeguarding training

Kirsty – SEN Funding

Natalie – Safeguarding refresher training

Lynne – introduction to EYFS

Jess R – Practical use of SLC

Rebecca – DSL Training

Jess R – Safeguarding training

Rebecca – Phonics

Rebecca – New to SENCO

Sara – Safeguarding training

Jyoti – Introduction to EYFS

Natalie – Curriculum and Curriculum intent

Kim – Numeracy

Rebecca – First aid

Rebecca – Six impossible things

Kim – Safeguarding training

Jyoti – Safeguarding training

Rebecca – Making interactions count

Natalie – Improving team practice

Opening hours

This year is the first year that Room 1 have offered full days, on a Tuesday and Thursday, this has worked well, and these days have proven popular for the parents. This year is also the first year that Room 2 has been open full time, this has also been beneficial to the parents and proven a success.

We are currently looking at interest to open all day on a Wednesday in Room 1.

Waiting lists

Places for September 22 are in the process of being confirmed.

Numbers are looking ok for September so far. At a glance Room 1 are currently lower than in previous years at the moment (although we still have a couple of months to get new starters), however Room 2 are higher than previous years.

Waiting lists are building up for after September.

Parent and Toddler group

The parent and Toddler group started back up in November 21, being run by Sara. The parent and toddler group has become a meeting point for the community with lots of families returning each week. The average number of children per week is approx. 12.

Developments

We successfully received a grant from the Coop to develop a sheltered area in the outdoor space. This has been delayed due to further permission needed from Carters due to Playgroup being in a conservation area.

This year we have been using Eylog and Eyman software, which we have received positive feedback from the parents.

We have formed a stronger link with South Wilford School and are now able to use their facilities almost weekly, such as the woodland area and farm.

We are planning on meeting with the new Vicar after half term, who will take over Preschool praise.

The staff team are working together to embed and write the Playgroup’s vision and curriculum.

Wilford Village Playgroup

Charity No. 1038552

Trustees' Report and Unaudited Accounts

31 March 2022

Wilford Village Playgroup Contents

Pages
Trustees' Annual Report 1
Statement of Financial Activities 2
Balance Sheet 3
Statement of Cash flows 4
Notes to the Accounts 5
Detailed Statement of Financial Activities 6 to 7

Page 1

Wilford Village Playgroup Trustees Annual Report

The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1038552

Trustees

The following trustees served during the year:

Y. Bryning

S.L. Hamlyn

C. Hill

V. Jenkinson (Resigned 1 July 2021) A. McKibbin (Resigned 14 June 2021) E. Potter O. Theobald-Vella (Resigned 18 March 2022)

Accountants

HiCloud Accounting Limited Unit 24

Wilford Business Park Ruddington Lane Nottingham NG11 7EP

OBJECTIVES AND ACTIVITIES

A large charity must provide an explanation of its aims, including details of the issues it seeks to tackle and the changes or differences it seeks to make through its activities...

A large charity must provide an explanation how the achievement of its aims will further its legal purposes...

A large charity must provide an explanation of its strategies for achieving its stated aims and objectives...

A large charity must provide an explanation of its criteria or measures it uses to assess success in the reporting period...

A large charity should provide a more detailed explanation of its short-term and long-term aims and objectives...

ACHIEVEMENTS AND PERFORMANCE

A large charity must review its charitable activities undertaken, explaining performance achieved against objectives set ...

A large charity must include an explanation when material fundraising activities are undertaken, details of the performance achieved against fundraising objectives set ...

A large charity must provide an explanation when material investments are held, details of investment performance achieved against objectives set ...

Page 2

Wilford Village Playgroup Truslees Annual Report A large charity must provide an explanation of any material expenditure occurred to raise income in the luture..- A large charity must provide commentary on Ihose significant positive and negative factots within and outside the charity's control which are relevant to the achievement of its objecttves ... PLANS FOR FUTURE PERIODS A large charity must provide a Summary of the chartty* plans for the future including its aims and objectives and details of any plans to achieve them . A large charity's report should explain the trustee5 pe￿pectiVe of the future direction of the charlty.-. Statement of truslees, responsibilities in relation to the financial statements The charity trustees are responsible for preparing a truslees, anllual report and financial statements in accordance with applicable law and United Kingdom Accoullting Standards (United Kingdom Generally Accepted Accounting Practice). The trijstees are responsible for keeplng Proper accounting Tecords that disclose with reasonable accuracy at any liffte the financial position of the charity and to enable them to ensure that the financi￿ statements comply with the Charities Act 2011, the applicable Charities (Account5 and Reports) Regulations, an(1 the provisions of the Trust deed. The Trustees are also responsible for safeguarding the a5set$ of the charity and hence taking reasonable sleps lor the prevention 3nd detection of fraud and other irregularities. Signed on behalf of the chativs trustees C. Hill Trustee 31 March 2022 Page 3

Wilford Village Playgroup Statement of Financial Activities

for the year ended 31 March 2022

Notes
Income and endowments
from:
Other
3
Total
Expenditure on:
Other
4
Total
Net gains on investments
Net expenditure
Transfers between funds
Net expenditure before other
gains/(losses)
Other gains and losses
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds		 Restricted
funds		 Total funds Total funds
2022 2022 2022 2021
£ £ £ £
93,410 2,125 95,535 80,573
93,410 2,125 95,535 80,573
111,205 759 111,964 87,759
111,205 759 111,964 87,759
- - - -
(17,795) 1,366 (16,429) (7,186)
- - - -
(17,795) 1,366 (16,429) (7,186)
3 - 3 86
(17,792) 1,366 (16,426) (7,100)
62,180 1,651 63,831 70,931
44,388 3,017 47,405 63,831

Page 4

Wilford Village Playgroup Balance Sheet

at 31 March 2022

Charity No. 1038552
Current assets
Cash at bank and in hand
Creditors:Amount falling due within one year
6
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
7
Restricted income funds
Unrestricted funds
7
General funds
Reserves
7
Total funds		 2022
£
47,405
47,405
-
47,405
47,405
47,405
47,405
3,017
3,017
44,388
44,388
47,405		 2021
£
64,083
64,083
(252)
63,831
63,831
63,831
63,831
1,651
1,651
62,180
62,180
63,831

Approved by the trustees on 31 March 2022

And signed on their behalf by:

C. Hill Trustee 31 March 2022

Page 5

Wilford Village Playgroup Notes to the Accounts

for the year ended 31 March 2022

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 6

Wilford Village Playgroup Notes to the Accounts

Expenditure

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 7

Wilford Village Playgroup Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 8

Wilford Village Playgroup Notes to the Accounts

2 Statement of Financial Activities - prior year

2
Statement of Financial Activities - prior year
Income and endowments from:
Other
Total
Expenditure on:
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3
Other income
4
Other expenditure
Employee costs
Premises costs
General administrative costs
Legal and professional costs		 Unrestricted
£
93,413
-
93,413		 Unrestricted
funds
2021
£
78,343
78,343
87,180
87,180
(8,837)
(8,837)
86
(8,751)
70,931
62,180
Restricted
£
-
2,125
2,125		 Restricted
funds
2021
£
2,230
2,230
579
579
1,651
1,651
-
1,651
-
1,651
Total
2022
£
93,413
2,125
95,538		 Total funds
2021
£
80,573
80,573
87,759
87,759
(7,186)
(7,186)
86
(7,100)
70,931
63,831
Total
2021
£
78,343
2,230
80,573
Unrestricted
£
-
92,058
10,395
7,473
1,279
111,205		 Restricted
£
759
-
-
-
-
759		 Total
2022
£
759
92,058
10,395
7,473
1,279
111,964		 Total
2021
£
579
76,068
7,375
2,412
1,325
87,759

Page 9

Wilford Village Playgroup Notes to the Accounts

5
Staff costs
Salaries and wages
Social security costs
Pension costs
Staff training
Staff welfare
No employee received emoluments in excess
6
Creditors:
amounts falling due within one year
Accruals
7
Movement in funds
Restricted funds:
Restricted income funds:
Total
Unrestricted funds:
General funds
Total funds
8
Analysis of net assets between funds
Net current assets		 of £60,000. 2022
83,984
2,707
2,359
892
2,116
92,058
2022
£		 2021
73,057
789
857
513
852
76,068
2021
£
- 252
At 1 April
2021
1,651
1,651
62,180
63,831		 -
Incoming
resources
(including
other
gains/losses
)
£
2,125
2,125
93,413
95,538
Unrestricted
funds
£
22,600
22,600		 Resources
expended
£
(759)
(759)
(111,205)
(111,964)
Restricted
funds
£
24,805
24,805		 252
At 31
March
2022
£
3,017
3,017
44,388
47,405
Total
£
47,405
47,405

Page 10

Wilford Village Playgroup Notes to the Accounts

9 Reconciliation of net debt

Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 April
2021
£		 Cash flows
£		 At 31
March
2022
£
64,083 (16,678) 47,405
64,083
64,083		 (16,678)
(16,678)		 47,405
47,405
Commitments
Operating lease commitments
Annual commitments under non-cancellable operating leases
2022
Land and
buildings
£
Operating leases with expiry date:
Pension commitments
The pension cost charge to the charity
amounted to:		 are as follows:
2022
Other
£
2022
£
2,359		 2021
Land and
buildings
£		 2021
Other
£
2021
£
857

10 Commitments

Page 11

Wilford Village Playgroup Statement of Cash flows for the year ended 31 March 2022

Cash flows from operating activities
Net expenditure per Statement of Financial Activities
Adjustments for:
Dividends, interest and rents from investments
Decrease in trade and other receivables
Decrease in trade and other payables
Net cash used in operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2022
£
(16,426)
(95,535)
-
(252)
(112,213)
95,535
95,535
-
(16,678)
64,083
47,405		 2021
£
(7,100)
(80,573)
349
(7,682)
(95,006)
80,573
80,573
-
(14,433)
78,516
64,083
Components of cash and cash equivalents
Cash and bank balances 47,405 64,083
47,405 64,083

Page 12

Wilford Village Playgroup Detailed Statement of Financial Activities

for the year ended 31 March 2022

Income and endowments from:
Other
Total income and endowments
Expenditure on:
Other expenditure
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Staff training
Staff welfare
Premises costs
Rent
Premises cleaning
Premises repairs and
maintenance
Other premises costs
General administrative costs,
including depreciation and
amortisation
Equipment expensed
Equipment repairs and
maintenance
General insurances
Information and publications
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs		 Unrestricte
d funds
2022
£
93,410
-
93,410
93,410
-
-
83,984
2,707
2,359
892
2,116
92,058
6,474
1,420
405
2,096
10,395
2,833
289
471
124
11
1,073
207
1,686
779
7,473		 Restricted
funds
2022
£
-
2,125
2,125
2,125
759
759
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
2022
£
93,410
2,125
95,535
95,535
759
759
83,984
2,707
2,359
892
2,116
92,058
6,474
1,420
405
2,096
10,395
2,833
289
471
124
11
1,073
207
1,686
779
7,473		 Total funds
2021
£
78,343
2,230
80,573
80,573
579
579
73,057
789
857
513
852
76,068
6,072
1,232
71
-
7,375
-
-
463
16
5
-
73
1,437
418
2,412

Page 13

Wilford Village Playgroup Detailed Statement of Financial Activities

Wilford Village Playgroup
Detailed Statement of Financial Activities
Accountancy and bookkeeping
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net expenditure
Net expenditure before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 754
525
1,279
111,205
111,205
-
(17,795)
(17,795)
3
(17,792)
62,180
44,388		 -
-
-
759
759
-
1,366
1,366
-
1,366
1,651
3,017		 754
525
1,279
111,964
111,964
-
(16,429)
(16,429)
3
(16,426)
63,831
47,405		 594
731
1,325
87,759
87,759
-
(7,186)
(7,186)
86
(7,100)
70,931
63,831

Page 14

Independent examiner’s report to the trustees of Wilford Village Playgroup

I report to the trustees on my examination of the accounts of Wilford Village Playgroup for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Sarah Dakin

Relevant professional qualification or membership of professional bodies (if any): AAT, regulated under licence number 1004444.

Address: 17 Hannah Crescent, Wilford, Nottingham, NG11 7ER

Date: 18/5/22