THE DELL OUT OF SCHOOL CLUB ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Confidential
The Dell Out of School Club CONTENTS Trustees and Advisors.-. Trustees Report.......................... Statement of Trustee's Responsibilities............ Independent Examiners Report..... Statement of Financial Activities.-. .13 Balance Sheet........................... .14 Notes to the Financial Statements.... .15 Confidential
The Dell Out of School Club TRUSTEES AND ADVISORS Trustees Under the constitution, the activities of The Dell Out of School Club ("The Dell") are coordinated by a committee of Trustees whose power and responsibilities afe defined in the Governing document. The Committee of Trustees who served during the year are set out Helen Fellows (Co-chair) Matthew Hill (Co Chair) Kieren Tucker Claire Martin (Secretary) Re-appointed as Chair on 18th Jan 2024 Appointed as Chair on 18 Jan 2024 (Resigned from Committee 1110124) Appointed Secretary 15111123 {Resigned from Committee 119124) Committee member Committee member Committee member Rehka Rancordias Kirsty Wilkojc Vicki Nutt Registered Address: Rapiergroup Rapier House 4 - 6 Crane Mead Business Park Crane Mead, Ware Hertfordshire SG12 9PW Registered Charity Number: 1038546 Business Address: The Dell Oul of School Club Morgans JMI School Morgans Road Hertford Herts SG13 8DR Independent Examiner.. Francis Corbishley, FCA Moore NHC Audit Limited East Wing Goffs Oak House Goffs Lane Goffs Oak Hertfordshire EN7 5GE Confidential
The Dell Out of School Club TRUSTEES REPORT For the Year Ended 31 August 2024 The Trustees present their report together with the financial statements for the year ended 31 August 2024. The financial statements have been prepared in accordance with the accounting policies set out on Page 15 and comply with the requirements of the trust deed, the Statement of Recommended Practice on Accounting and Reporting by Charities (SORP FRS 1021 and the Charities Act 2011. structure, Governance and Management The Trust is governed by the trust deed dated 30 September 1993, is registered with the Charily Commission and its registration number is 1038546. The Trustees are 815 users of the club. The Committee meets up every 6-8 weeks to review Ihe running of the Club. The Committee is made up of elected persons drawn from parents and carers whose Ghildrer) use The Dell, staff and other interested parties. Being a voluntary organisation, the Trustees are always looking for parents to assist with the decision making that goes on around the running of The Dell. Trustees are required to be vetted as "suitable to run a childcare business" by OFSTED. The Trustee's role is to Ensure The Dell is carrying out its duties for public benefit. Ensure compliance with The Dell's governing document "Constitution" and the UK Law. Act in The Dell's best interest. Manage The Dell's resources responsibly. Act with reasonable care and skill. Ensure The Dell is accountable. The Trustees play a vital part of The Dell's effectiveness, and they rely on the feedback from parents, children and staff. The Trustees are given training and may attend relevant courses and seminars as appropriate to their role within the Charity. Objects, Public Benefit, Aims, Objectives and Principal Activities The Charity's aim is to provide public benefit, in compliance with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission's published general and relevant sub-sector guidance, and in accordance with its trusl deed. Objectives and activities The Charity was formed with the following objectives.. Providing the necessary facilities for the daily care, recreation, and education of children during out of school hours and school holidays. To advance the education and training of persons in the provision of such care, education, and recreational facilities. Confidential
The Dell Out of School Club TRUSTEES REPORT {Continued} Brief History The Dell was first established in September 1991 by two parents caring for six children after school two days a week and grew from there. In January 2004 the breakfast club was formed and proved SUGcessful. Income from fees has previously been supplemented over the years by grants from various local bodies. The club has grown to service the needs for a vast number of families with children at Morgans School for breakfast, after school, and holiday care. In January 2011 The Dell expanded, providing Breakfast & After School Club. to Abel Smith pupils based at this school. During school holidays in addition to offering services for both our host schools, The Dell attracts further families from the community who are looking for regular childGare, fun activities orjust a break. The Dell Out of School Club The Dell Out of School Club currently operates term time breakfast and after school clLJbs at two school sites in Hertford:_ Morgan's JMI School & Abel Smith School, as well as a holiday play scheme usually based at Morgans School. Each ofthe clubs are managed by a qualified Manager. Both sites are registered with OFSTED for the provision of Early Years and Childcare for children between the ages of 312. Morgans last inspected August 2018 and Abel Smith in Jan 2020. The Dell Abel Smith School The Breakfast Club Now merged for all year groups is based in the School Dining Room and this year provides care between 7.30am and 9.00am for up to 48 children. There is a free choice of indoor activities including art, games and reading. Children chat to their friends al the breakfast table or for those slow to wake up, just sit quietly. Breakfast of cereal and toast is seNed until 8.30am. The After-school Club. Our afler-school provision for children up to the end of Year 1 is held in the Annexe building for 20 children with the older children from Year 2 upwards using the Dining hall and ICT suite, providing capacity to offer up to 24 children in this age group There is a weekly theme to engage the children in educational play as well as time spent outside in the school fields or school playground. Parents and staff have been very generous in providing new toys and activities to enhance the children's play. Besides offering a full range of play and recreational activities our afterschool clubs provide a healthy light tea to the children who attend. Occasionally the children may have an outside trip or nature trail into the town or to the churchyard next to the school. Confidential
The Dell Out of School Club TRUSTEES REPORT (Continued} The Dell - Morgan's JMI School The Breakfast Club is based in the school dining room and this year provided care between 7.30am and 9.00am for up to 48 children. In 2023 the breakfast club was split as a total capacity had been exceeded and so now the Early Years children attend Breakfast club in the annexe building whilst those aged year 2 and above attend in the dining room in Queens building. There is a free choice of indoor activities including art, games and reading. Children chat to their friends at the breakfast table or can play a selection of table top games. Breakfast of cereal and toast is served until 8.30am. The children are escorted to line up for class at around 8.45am. The Mandeville Club after school until 6pm daily and is based in the annexe. It provides care and activities for Nursery and Infant children up to and including Year 1. The children's play and learning are enhanced via the Early Years Framework and linkages to school themes and activities. A light healthy tea is prepared and offered daily. Staff who work in this area are qualified in childcare. The Queens Club (Years 2-6) Based in the school dining room and Queens Hall it provides care and activities until 6pm. A light healthy tea is made with the children's input, especially with the menu planning. Indoor activities available to the children include free choiGe of home corner, pool table, table tennis. cooking art and craft, Lego, k-nex and other construction toys, board games, quiet corner for reading and resting. We use the hall for the team games and sports. Outdoor sports include cricket, tennis, trim trail, Tree house, small bikes, skipping etc. also sand 2nd water play as well as gardening for the Early Years children. Holiday scheme Operates during the school half terms, Easter and the whole of the summer holidays and occasionally part of Christmas Holiday. We also offer subject to demand childcare on insetloccasional days The holiday club has themed aGtivity weeks and are open to children aged three to eleven. In addition to the activities available during term time, play scheme free choice activities includes different art and crafts, team sports, bouncy castle, bowling, and walks to visit Socal places of interest i.e. park visits, and sports, dancing and storytelling. Our aim is to review and improve of the quality of services we offer to our families. As well as to provide a good support and development structure for our staff. We continue to build on our partnership with parents and promote a sense of belonging, emphasising the fact that everyone - parents, children, committee and staff, have a part to play in making a success of the club. Staffing at The Dell Staffing is based on a ratio of 1..8 children, with some additional support form Assistant Playleaders to help the current staff. The Dell has been fortunate lo employ full time qualifsed managers and deputies at both clubs which has helped with succession planning. In 2023 we have taken on an Apprentice who qualifies in early 2025 and we have been fortunate to recruit some additional qualified staff . Succession planning has also been enhanced by recruiting I promoting existing staff to become Senior Playleaders. Our core team of Dell staff have all worked extremely hard and Confidentia5
The Dell Out of School Club TRUSTEES REPORT (Continued) have been committed to their jobs by providing excellent services to the various clubs. At the start of the year we had aroLJnd 25 staff on our payroll. Staffing is kept flexible through a mixture of fixed, term time, bank and seasonal conlracts. Team working and staff participation is encouraged through regular supervisions, team meetings and things like team building events. Some of our students were ex pupils who attended The Dell during their primary school years. Staff are equipped with the skills required through due diligence training courses such as First Aid, Food Safety, Child Protection and activity courses. Achievements and Performance The Dell continues to recover from the pandemic and numbers appear to be returning to pre- pandemic levels particularly at Morgans although Abel Smith reflected a downturn at Breakfast club due to parents working from home. Our holiday club returned a good revenue particularly from children under 5 years. Other local out of school clubs focused on their term time offer so we became the only oul of school club in the local area providing OFSTED holiday provision for under 5's. Whilst there was availability for Early Years children within some local private nurseries. our costs remained competitive and the fact we were able to offer sibling places helped. We adapted staffing and activities to meet the demand of a younger age group and ensuring staff were able to meet the additional needs of these younger children. The continued use of our online booking system coupled with the use of social media allowed easy access for parents to book and pay online via stripe and the ability to receive direct debit payments via Go Cardless helped streamline some of the payment processes. Both host schools are supportive of the services we provide and have continued to help us in negotiating a fair rent for the sessions we run. A significant increase in rent during the holidays in Morgans has helped keep the competition on this site al bay and we have had facilities allowing us to offer care for both older and younger children. Staff continue to receive training in Pediatricl First Aid and online courses for Safeguarding Prevent, FGM and food hygiene. Staff contracts were changed to reflect changes in the law around holiday pay and these are now in place and staff are feeling the benefits of receiving consistent salary payments throughout the year. Staff salaries have been reviewed and in line with the Cosl of Living we increased our salaries during 202314 to meet minimum wage iequirements. And we have also given some staff salary increases for promising performance. Confidential
The Dell Out of School Club TRUSTEES REPORT (Continued) Staffing Our Management team has continued to evolve with Karen consolidating in the role as Manager at Morgans and Sarah Matthews taking over as Deputy Manager to cover Maisie's malernity leave. Vicki Philpott who joined us in November 23 has been busy in promoting The Dell at Abel Smith with Gemma as her Deputy. With the assistance of our Finance Officer and Business Manager and support from Helen DeBois from Rapier group we ensured that the business remained as streamlined as we could. We continue to use Xero accounting to track and manage our accounting processes and having completed a full year will more easily be able to track our costs on a year-to-date basis. The Dell Commillee have been kept up to speed with the financial posilion and have been integral to the decision making during the year. As well as supporting with regular meetings. Rapier Group continues to support The Dell with part time office facilities and finance services for which we are grateful. The financial results are shown in the accompanying statement of financial activities, balance sheet and related notes to those statements. Financial Review The attached financial statements show the current state of the finances, and the Trustees are aware of the results. Reserves Policy As a result of the Pandemic the Committee identified there was a shortfall in the likely redundancy payments which would need to be made to staff in the event of a closurel suspension of services. The Committee agreed that £30,000 from our reserve accounts be ring fenced for this if needed The unrestricted funds amounted to £64,838 12023: £67,216) at the reporting date. The Trustees aim to maintain a reseNe of three months, running costs. This allows The Dell to continue operating and provides the capacity to explore new sources of funding should any of its funding streams be withdrawn or come to an end with no immediate replaMent. Investment Policy The Charity's investment policy is not to allow interest lo accumulate but to use it in fulfilling the Trust's objectives. Income is credited to the appropriate fund. There are no restrictions on the Trustees, absoSute powers of investmenl. Confidential
The Dell Out of School Club TRUSTEES REPORT (Continued) Risk Management The Dell regularly reviews its procedures to minimise risk to ils assets and income. This involves identifying the major risks to which the Trust is exposed, priorilising them in terms of potential impact and the likelihood of occurrence and establishing systems to manage those risks. The financial crisis caused by the pandemic, war in Ukraine and recessionary trends are resulting in the rising cost of food and utilities will reflect in bookings. It is anticipated that a few parents will reduce their childcare and it is envisaged some parents may no longer be in a position to afford us - which may mean that parents choose to look after their children at home to reduce outgoings. A greater proportion of parents are continuing to work from home and no longer needing out of school care which has been observed at Breakfast club at Abel Smith where numbers haven't returned to prior covid numbers. The cost of meeting Ihe increases in the living wage is affecting notjust the lower salary levels but also the staff who previously had been paid above living wage also need increases to reflect the points of differentiation. The governments increase in 2024 from £10.42 to £11.44 (with a further rise to £12.21 from April 251 has and will continue to significantly affected our costs particularly as wages are one of the biggest costs to the Dell. Pressure on wages remains a risk with The Dell having to benchmark against other local jobs which are offering higher salaries to staff. Staff undergoing pressure to meet the cost of utilities and other rising costs may look to earn more from other employment. where they can work longer hours and earn more money- this is particularly the case for our qualified staff. Additional costs are also likely to be incurred through succession planning and the recruitment of qualified staff to meet OFSTED Early Years regulations and we are having to offer in excess of market wages and full-time hours to attract staff to fulfil these roles. The rising costs of food and increases in rent from our host schools to cover their utilities is of consideration. It should be noted as a potential risk that The Labour parties manifesto policy of providing free "breakfast clubs" for children is unknown. This may have a significant impact on the Dells finances if a Labour Government explore this and our host schools may offer'free" breakfast sessions. Which may affect our bottom line. Despite increasing fees again this year by 5./0 + current projections based on numbers of bookings and staffing show The Dell to be forecasting a loss of around £6K which is predominantly caused by the Sikely wage increases needed to cover future living wage costs. Confidential
The Dell Out of School Club TRUSTEES REPORT (Continued) Future Plans Our current business focus is on trying to retain current contracted numbers and increasing ad hoc capacity - whilst capping expenditure and reducing outgoings where we can. The Trustees are keen to promole and conlinue to improve the quality of services provided to our children in the form of a fun and safe place to be with some great aclivilies. Benckimarking fees to remain competitive in the area together with careful monitoring of the impact of any future recessionary downturn or inflation on the wider local economy. The Trustees aim to ensure that levels of provision meet current demand for childcare and ensuring staff ralios are maintained whilst operating within financial constraints. Succession planning remains integral for the Dell to be able to meet its Ofsted Registration. Developing the capability of our management team to enable the business to be secure if someone were to leave. To keep abreast of the Living Wage. The Dell needs to try and provide enhanced pay rates for staff, while continuing to develop our staff through on the 3ob training. As well as ensuring all relevant qualifications are kept up to date. The Dell Committee members are given training to equip them for their roles as Trustees. The additional income from ad hoc and holiday clubs is essential to support the overall provision of childcare throughout the year. Therefore. these services need to be actively promoted and marketed. The Trustees declare that they have approved the Trustees, Report above. Signed on behalf of the T tees Signature Full Name i(.i Li b I I-L I latrvJ' Position Date 10 Confidential
The Dell Out of School Club STATEMENT OF TRUSTEE'S RESPONSIBILITIES The trustees of The Dell Out of School Club are responsible for preparing the Trustee's Report and the financial statements in accordance with app5icable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires Ihe trustees to prepared financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the Gharity for that year. In preparing these financial statements, Ihe trustees are required to.. Select suitable accounting policies and then apply them consistently- Observe the methods and principles in the Charities SORP. Make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements., and Prepare the financial stalements on the going concerns basis unless it is inappropriate to presume that the charily will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevenlion and detection of fraud and other irregularities. Confidential
The Dell Oul of School Club INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DELL OUT OF SCHOOL CLUB I report to the trustees on my examination of the financial statements of The Dell Out Of School Club (the charity) for the year ended 31 August 2024. Responsibilities and basi5 of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. I n carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ibl of the 2011 Act. Independent examiner's statement Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination by being a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act.. or the financial statements do not accord with Ihose records. or the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statemenls to be reached. Francis rbishley FCA (Senior Statutory Auditor) Moore NHC Audit Limited East Wing Goffs Oak House Golfs Lane Goffs Oak Hei'ifordshire EN7 5GE 12 Confidential
The Dell Out of School Club STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 August 2024 Notes Unrestricted Funds 2024 Unrestricted Funds 2023 INCOME Income from Charltable Activities Breakfast Club - Morgans Breakfast Club- Abel Smith After School CILJbs- Morgans After School Club- Abel Smith Holiday Play Schemes Olher Income 54,948 21,180 110,218 76,936 48,841 150 312,273 50.914 20,010 105,649 79,781 56,290 228 312.872 nvestmenl Income: Interest Received 2,300 1,292 Total Income 314,573 314,164 EXPENDITURE Expenditure on Charitable A¢tivities Wages and Social Securily C05t of Providing Clubs and Play Schemes Rent Insurance Telephone Printing, Postage and Stationery Subscriptions Advertising Sundry Expenses IT Equipment Bank Charges and Interest 255,363 23,976 17.063 2.331 1,247 965 640 276 2.255 528 2,342 306,986 247,115 27,205 19,475 2.178 1,283 879 846 39 2,750 450 2,276 304,496 Expenditure on Governance Costs 9,965 7,434 Total Expenditure 316,951 311,930 Net Movement in Funds (2.378) 2.234 RECONCONCILIATION OF FUNDS: Total Funds Brought Forward Total Funds Carried Forward 67,216 64,982 64,838 67.216 The notes on pages 15 to 18 form an integral part of these financial statements. 13 Confidential
The Dell Out of School Club BALANCE SHEET As at 31 August 2024 Notes Unrestricted Funds 2024 Unrestricted Funds 2023 CURRENT ASSETS Debtors Short Term Investments Cash at Bank 6,080 30,000 77,563 113,643 6,219 30.000 81,333 117,552 CREDITORS: Amounts falling due within one year Creditors Deferred Income Accruals 7,589 25,737 15,479 48,805 4,976 23,713 21,647 50,336 NET CURRENT ASSETS 64,838 67,216 NET ASSETS 64.838 67,216 REPRESENTED BY: Unrestricted Income Funds 64,838 67,216 The financial statements were approved by the board on 2410. J2025 and signed on ils behalf by.. Trustee The notes on pages 15 to 18 form an integral part of Ihese financial slalemenls 14 Confidential
The Dell Out of School Club NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 August 2024 1. ACCOUNTING POLICIES Basis of Preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland {FRS 102)- Charities SORP (as amended) and the Charities Act 2011. These financial statements have been prepared under the historical cost convention. The charity constitutes a public benefit entity as defined by FRS 102. Going Concern The Irustees have at the time of approving the financial statements, a reasonable expectation that the charity has adequate resources to continue in operationa5 existence for the foreseeable future. Thus the trustees continLAe to adopt the going concern basis of accounting in preparing the financial statements. The trustees consider that there are no material unc8rtainties aboul the charity's ability to continue as a going concern. Income The Dell generates its income mainly from breakfast and after school clubs and holiday play schemes. Donations, grants and similar income are included in the financial statements when The Dell becomes entitled to the income and il is probable that the income will be received and the amount can be measured reliably. Investment Income Investment Income relates to bank interest and is inGluded in the financial statements when receivable. Expenditure Resources expended are included in the Statement of Financial Activities on an accruals basis, inclLisive of any VAT which cannot be recovered. They are recognised when there is a legal or constructive obligation to pay for expenditure, il is probable that settlement will be required and the amount of the obligation can be measured reliably. Tangible Fixed Assets and Depreciation Assets costing greater than £500 are capitalised and depreciated over their anticipated useful lives as follows: Computer Equipment- 330/0 Straight line 15 Confidential
The Dell Out of School Club NOTES TO THE FINANCIAL STATEMENTS (Continued) 2. CHARITABLE EXPENDITURE This totalled £316,951 (2023.. £311,930) and is detailed in the Statement of Financial Activities. The expenditure represents Costs incurred to maintain the running and operations of The Dell. Such costs are all part of the unrestricted funds of the charity. Wages and Social Security Costs are apportioned to the following direct activities: 2024 2023 School Club Activities Support Staff 228,107 27,256 255,363 221,762 25.353 247,115 Staff costs comprise of.. 20234 2023 Wages and Salaries Social Security Costs 243,558 11,805 255,363 234,490 12,625 247,115 The average number of employees during the year were as follows.. 2024 Avg 2023 Avg School Club Activities Support Staff 11 12 Costs of providing clubs and play schemes include: 2024 2023 Training & Clothing Play Supplies Repairs & Refurbishment Activilies Food 3,693 2,731 3,746 2,688 10 4,947 15,814 27,205 2,598 14,954 23,976 16 Confidential
The Dell Out of School Club NOTES TO THE FINANCIAL STATEMENTS (continued) GOVERNANCE COSTS These costs represent cosls incurred by finance, human resources, Independent Examiner's fees and departments attributable to the management of the charity's assets, organisational adminislration and compliance with constilulional and stalutory requirements. Such costs are part of unrestricted funds. 2024 2023 Accountancy Professional Fees 3,960 6,005 9,965 3,960 3,474 7,434 REMUNERATION OF TRUSTEES The Trustees or persons connected to them did not receive remuneration or reimbursement of expenditure during the year. DEBTORS: amounts falling due within one year 2024 2023 Trade debtors Prepayments 4,904 1,176 6,080 5,125 1,094 6,219 CREDITORS.. amounts falling due within one year 2024 2023 Trade creditors Other creditors 3,893 1,671 3,305 4,976 7,589 17 Confidential
The Dell Out of School Club NOTES TO THE FINANCIAL STATEMENTS (Continued) FUND ACCOUNTING Analysis of movements in unrestricted fund: Asat01 September 2023 Asat31 August 2024 Incoming Resources Outgoing Resources Unrestricted Funds 67,216 314,573 (316,951 } 64,838 Analysis of movements in unrestricted funds- previous year.. Asat01 September 2022 Asat31 August 2023 Incoming Resources Outgoing Resources Unrestricted Funds 64,982 314,164 (311,930) 67,216 Purpose of Unrestricted Funds The purpose of the funds is to be used in accordance with the charitable objects at the discretion of the Trustees. 18 Confidential