Trustees' Annual Report for the Financial Year from 01.04.2024 to 31.03.2025 Tuesday 1st April 2025 Charity's principal address: Village Hall, Newport Road, Hanslope, Milton Keynes, MK19 7NZ (until 13'h January 2025 then Long Street Road, Hanslope, MK19 7BL) Governing document: Pre-school Learning Alliance Model Pre-school Constitution 2011, adopted at the Annual General Meeting on Tuesday the 16 of July 2024. Objects of the charity: Hanslope Pre-school aims to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) Offering appropriate play, education and care facilities, family learning, and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. (b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. (C) Instigating and adhering to and furthering the aims and objectives of the Early Years Alliance. Trustees at the date of this report: Name Emma Courtney Claire Barnett Grace Maxey Paige Winkworth Marie Elia Current Position Committee Chairperson Ordinary Member Ordinary Member Ordinary Member Ordinary Member Date of appointment 30.01.2024 12.09.2024 11.01.2025 19.02.2025 25.02.2025 Other trustees during the period: Name Debbie Watson Joanne Green Danielle Cotte-Wick Mercedez Freshwater Brittany Mudaliar Position at resignation Ordinary Member/Committee advisor Ordinary Member Ordinary Member Ordinary Member - DBS delayed join Ordinary Member - previous Chairperson Kimberly Hurry Ordinary Member Date of appointment 22.07.2020 22.07.2020 12.12.2023 14.06.2024 08.03.2022 Date of resignation 23.04.2024 23.04.2024 16.07.2024 16.07.2024 16.07.2024 12.12.2023 20.09.2024 Trustee selection method: (a) The Committee members in 5.2(a) and 5.2(b) of the constitution shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years. (b) Co-opted members in 5.2(c) of the constitution may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years. (c) In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee.
I Activities and achievements during the year: Hanslope Pre-school continued to deliver on the requirements of the Early Learning Goals of the Early Years Foundation Stage (EYFS), designed for children from birth to the end of the reception year at school. Staff members continued to undertake various training courses to achieve a high quality of childcare for the children. In January 2025 Hanslope Pre-school moved premises from their old location at the Village Hall to the new location at the Primary School. This move has been in the making for a very long time. The new location means that we no longer need to run as a 'put-out' and pack-away' setting, which greatly enhances the day to day running and strategic outcomes we are able to deliver. This central location within Hanslope Village, located at the Primary School, provides better access to parents and carers and a smoother transition for our children moving up to the adjacent primary school We have had good attendance throughout the academic year. We have 53 children on roll finishing the spring term and will have 57 children on roll for the summer term. We are at morning capacity every day throughout the summer term, with 42 children in attendance each morning. We have a variety of attendance for our afternoon sessions. We anticipate attracting new starters for the 2025/ 2026 academic year to increase the current attendance numbers. We shall be advertising the setting, along with joining the Primary School for a summer event to have an Open Day. With the new increase to funding hours from September 2025, we expect to see some children attending for longer hours, and families using the funding in childcare to give them longer working hours. Reserves: (drawn up per guidance issued by the Charity Commission: Charity Reporting and Accounting April 2009, and Early Years Alliance). The following levels of reserves are considered necessary to ensure a consistent level of service and to meet our liabilities in the event of closure: 1. Reserves Account: £118,281.52 to ensure that our liabilities can be met should the Pre-school need to close (e.g., statutory redundancy, notice pay for staff, outstanding bills, fee refunds). The current sum needed for closure is £42,581.93. This amount is held in our Reserves Account, and interest earned will be retained to help cover inflation. With the move to the Primary School premises, we continue to purchase what is needed to improve the new setting, both indoors and outside. Our fundraising plan includes an allotment area, new large outdoor play equipment, and more resources to encourage lots of outdoor learning through play. 2. Fundraising Account: £6,351.03 to start the financial year in the Fundraising Account for the intended spend on equipment and resources to enhance the children's environment through the 2025 / 2026 academic year. This includes the constant supply of craft materials and day-to-day items needed to run the setting at a high standard The Pre-school team continues to renew and add high-quality educational items to the children's play equipment, craft, cooking, and gardening supplies and anything they feel would enhance the children's experiences at Hanslope Pre-school. We are currently developing a new sensory area with appropriate SEND resources and equipment, as the need for this has grown. The level of Reserves is monitored at our regular committee meetings and will be reviewed by the committee throughout the financial year. Steps will be taken to rebuild levels of reserves if a shortfall is identified or to increase expenditure for the benefit of children and families using the setting if an excess of funds is being held Investments selection policy: It is the Pre-school's policy to invest cash in an interest-bearing account that allows immediate access to ensure the continued flexibility to meet the Pre-school's obligations as they fall due.
Hanslope ere-school MK19 78L Review of major risks: The trustees meet monthly and have instituted procedures to monitor day-to-day operations. We have updated our monthly recordings of income versus expenditure and will continue to monitor these in detail going forward, allowing us to make sound financial decisions on the day to day and strategic spending for the Pre-school. This Trustees Annual Report has been agreed upon by the members of the Hanslope Pre-school Committee and signed on behalf of all the members, by the person below. Full Name: Emma Courtney Signed: Whethe Date: 01/04/2025 Full name: Emma Courtney Position: Committee Chairperson
Hanslope RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR 1 APRIL 2024 TO 31 MARCH 2025 2023 2024 2024 2025 Balance b/fwd Receipts Early Education Funding Invoiced session fees Registration fee, late collection fee, voluntary contribution Fundraising including Gift Aid and interest School move build Reserves interest Pension refund Error payments Outings Uniform purchase refund Total Receipts Payments Stationery, secure shredding, bank charges Refunds - fees, registration fee, purchases, overpayments Fundraising - equipment, resources, event costs DAF (Disability Access Funding) EYPP (Early Years Pupil Premium) School move build Insurance and Memberships Subscriptions Other Consumables - cleaning, uniform, first aid, publications, Setting items - snack, hygiene, small setting items Rent (E1,488.00 accrual difference) Wage Costs including overtime, HMRC, pension (£984.87 accrual difference) Training Fees Error payments Outing payments Total Payments Total Surplus for year Total Surplus c/fwd Represented by: Cash Bank Current Bank Fundraising Bank Reserves Accruals Total 103,058.34 155,523.37 27,111.81 546.80 7,073.33 1,686.85 83.45 272.00 60.90 192,358.51 862.70 601.33 4,282.03 1,665.05 709.63 2,921.99 1,455.39 13,969.00 124,843.10 536.20 2,132.83 153,979.25 38,379.26 141,437.60 18.00 29,079.26 5,895.59 109,516.56 -3,071.81 141,437.60 141,437.60 193,771.43 17,764.76 591.64 4,145.74 20,000.00 2,175.57 105.48 229.28 525.25 239,309.15 543.26 1,218.62 2,929.94 3,241.94 2,058.84 54,249.61 1,912.22 722.67 3,079.69 1,249.09 14,181.00 143,234.33 579.45 229.28 931.25 230,361.19 8,947.96 150,385.56 78.00 26,273.95 6,351.03 118,281.52 -598.94 150,385.56 1 3 Notes: 1. Fundraising: The amount in the account for the start of the new financial period. 2. Reserves: The amount required to cover costs in the event of closure (e.g., staff redundancy, notice, fee refunds, rent). The Remainder for the continued improvement and update of the new setting location at the new premises. 3. Accruals: No payments are currently owed for rent as we now pay in advance at our new location. £598.94 due to HMRC for the 2024 2025 financial period.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees/ members of Hanslope Pre-school On accounts for the year 31 March 2025 ended Charity no (if any) 1038425 Set out on pages 1&2 Responsibilities and basis of report I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2025 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, / have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or : the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Nourin Date: 21 April 2025 Katharine Browning Relevant professional Chartered Institute of Management Accountants qualification(s) or body (Membership number 1-HNSB) (if any): Address: 3 Saxon Close Hanslope Milton Keynes, MK19 7AX IER 1 Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER 2 Oct 2018