Trustees’ Annual Report for the Financial Year from 01.04.2023 to 31.03.2024 Monday 1[st] April 2024
Charity’s principal address : Village Hall, Newport Road, Hanslope, Milton Keynes, MK19 7NZ
Governing document : Pre-school Learning Alliance Model Pre-school Constitution 2011, adopted at the Annual General Meeting on Tuesday the 11[th] of July 2023.
Objects of the charity : The Pre-school aims to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) Offering appropriate play, education and care facilities, family learning, and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
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(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
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(c) Instigating and adhering to and furthering the aims and objectives of the Early Years Alliance.
Trustees at the date of this report:
| Name | Current Position | Date of appointment |
|---|---|---|
| Brittany Mudaliar | Chairperson | 08.03.2022 |
| Debbie Watson | Ordinary Member/Committee advisor | 22.07.2020 |
| Joanne Green | Ordinary Member | 22.07.2020 |
| Kimberly Hurry | Ordinary Member | 12.12.2023 |
| Danielle Cotte-Wick | Ordinary Member | 12.12.2023 |
| Emma Courtney | Ordinary Member | 30.01.2024 |
Other trustees during the period:
| Name | Position at resignation | Date of appointment | Date of resignation |
|---|---|---|---|
| Karen Roberts | Ordinary Member | 10.01.2023 | 02.11.2023 |
| Amber Gage | Secretary | 18.07.2022 | 15.09.2023 |
| Dustin Brindley | Treasurer | 31.08.2022 | 13.06.2023 |
| Alishea Brindley | Ordinary Member | 08.11.2022 | 05.06.2023 |
| Katie Kennedy | Ordinary Member | 18.07.2022 | 25.04.2023 |
Trustee selection method:
(a) The Committee members in 5.2(a) and 5.2(b) of the constitution shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years.
(b) Co-opted members in 5.2(c) of the constitution may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years.
(c) In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee.
Activities and achievements during the year:
Hanslope Pre-school continues to deliver on the requirements of the Early Learning Goals of the Early Years Foundation Stage (EYFS), designed for children from birth to the end of the reception year at school. Staff members continue to undertake various training courses to achieve a high quality of childcare for the children.
In February 2024 Hanslope Pre-school received a ‘Good’ rating from Ofsted after their inspection visit on Thursday the 11[th] of January 2024. We are very pleased with this result.
Attendance has been at its highest for many years. We have 62 children on roll finishing the spring term and will have 65 children on roll for the summer term. After 29 children leaving for School in July, we (currently) have 44 children on roll for the autumn term of 2024.
We will be at capacity through the summer term of 2024 with our morning sessions (9am – 12pm). Our numbers remain high and growing for the 2024 2025 academic year. We have a steady stream of new starter interest every month.
We have had many new starters throughout this academic year, with lots of parents increasing their child’s attendance.
Reserves: (drawn up per guidance issued by the Charity Commission: Charity Reporting and Accounting April 2009, and Milton Keynes Pre-school Learning Alliance).
The following levels of reserves are considered necessary to ensure a consistent level of service and to meet our liabilities in the event of closure:
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Reserves Account:
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£109,516.56 to ensure that our liabilities can be met should the Pre-school need to close (e.g., statutory redundancy, notice pay for staff, outstanding bills, fees refunds, and the cost of returning the outside play area to its original condition by the terms of the lease). The current sum needed for closure is £22,564.45. This amount is held in our Reserves Account and interest earned will be retained to help cover inflation. The Pre-school continues to work with the Hanslope Primary School and Milton Keynes Council to try and move premises to be within the school building.
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We have retained money in our reserves account for building work, outdoor provision work, and equipment replacement for the staff and children. We are very much hoping for this school move to happen soon as we have been working towards this for some time.
2. Fundraising Account:
- £5,909.00 to start the financial year in the Fundraising Account for the intended spend on equipment and items to enhance the children’s environment through the 2024-2025 year, this includes the constant supply of craft materials and day-to-day items needed to run the setting, at a high standard. The Pre-school team continues to renew and add great quality educational items to the children’s play equipment, craft supplies and anything they feel would enhance their experience at Hanslope Pre-school. We are currently towards more sensory play items and SEND equipment as the need has grown.
The level of reserves is monitored at our regular committee meetings and will be reviewed by the committee throughout this financial year, due to the current situation. Steps will be taken to rebuild levels of reserves if a shortfall is identified or to increase expenditure for the benefit of families using the group if excess funds are being held.
Investments selection policy : It is the Pre-school’s policy to invest cash in an interest-bearing account that allows immediate access to ensure the continued flexibility to meet the Pre-school’s obligations as they fall due.
Review of major risks : The trustees meet monthly and have instituted procedures to monitor day-to-day operations. We have updated our monthly recordings of income versus expenditure and will monitor these in much finer detail going forward, allowing us to make better financial decisions on the current and day-to-day spending for the Pre-school.
This Trustees Annual Report has been agreed upon by the members of the Hanslope Pre-school Committee and signed on behalf of all the members, by the person below.
Full Name:
Signed:
Date:
Full name: Brittany Mudaliar Position: Chairperson
RECEIPTS AND PAYMENTS ACCOUTr FOR THE YEAR 1 APRIL 2023 TO 31 MARCH 2024 2022 to 2023 2023 2024 Balance blfvid Recelpts 78.963.80 103.058.34 Educ2tion Funding induding Counul payment Pre-school Session Fees Registrth"on, Fees, Voluntary Contrtbubon Fundraising including Gift Aid Interesi Wages. Overpaid wages I Pension Refund Outsngs Admin.. Purchase refund, Unifo 112.063.97 31,383.40 584.00 4,220.80 342.28 92.63 238.00 115.07 149,040.15 155,523.37 27,111.81 546.80 7,073.33 1.686.85 83.45 272.00 60.90 192.358.51 Total Receipts Payments Admin - Stationery, advertssing, admin costs, bank charges. unrfonn Fee l Funding Relund and refunds Fundraissng - Equipmen( Improvement and Event Costs Insurance and Memberships Subsrrriptions Other Consumables l Re¢rurtment Refreshments l Tesco cards and delivery Rent (£43.75 from accrual) Wage Costs including overbme, HMRC, pension {£1583 81 from acuual) Training Fees Outsngs I Session Events l EYPP I DAF 1,091.85 388.33 5.635.36 2,131.03 867.83 548.22 1,320.14 12,725.25 98,745.24 948.36 544.00 124,945.61 862.70 601.33 4,282.03 1.665.05 709.63 2,921.99 1,455.39 13.969.00 124,843.10 S36.20 2.132.83 153,979.25 Totsl Payments Total Surplus for year 24,094.54 38.379.26 Total Surplus elfwd 103.058.34 141,437.60 Represented by: Cash Bank Current Bank Fundrdlslng Bank Reserves Accruals 65.87 9.149.99 2.544.52 92.829.71 -1,531.75 103.058.34 18.00 29.079.26 5,895.59 1 109.516.56 2 -3,071.81 3 141.437.60 Totsl Notes: l. Fundrai5ing- amount left in account ready for the start of the new budget year. 2. Reserves account holding contingency fund required lo cover costs in the event of closure (staff redundancy. notice. fee refunds. rent + the amount needed to use for the potential completion of the Preschool relocats.on to a different pretnisesl. 3. Money owed to Hanslope Village Hall for March rent £1488.00 and money owed to HMRC for March paye and Nl £1583.81.
Independent examinerfs report on the accounts Section A Independent Examiner's Report Reportto the trustsesl members of Hanslope Pre-school On accounts for the year ended 31 March 2024 Charity no (if any) 1038425 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity (°the Trust.) for the year ended 31 March 2024. Responsibilitles and basls of report As the charitys trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act," or the accounts did not accord with the accounting records; or the accounts did not comply wÉth the applicable requirements concerning the fomi and content of ac&)unts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: 1 June 2024 Name: Katharine B ing Relevant professional qualification(s) or body (if any): Chartered Institute of Management ACUntantS (Membership number 1-HNSB) Address: 3 Saxon Close Hanslope Milton Keynes, MK19 7AX IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (s* CC32. Independent examination of charity accounts: directions and guidan for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018