Trustees’ Annual Report for the Financial Year from 01.04.2021 to 31.03.2022
Charity’s principal address : Village Hall, Newport Road, Hanslope, Milton Keynes, MK19 7NZ
Governing document : Pre-school Learning Alliance Model Pre-school Constitution 2011, adopted at the Annual General Meeting on Wednesday the 21[st] of July 2021.
Objects of the charity : The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
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(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
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(c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
Trustees at the date of this report:
| Name | Current Position | Date of appointment |
|---|---|---|
| Debbie Watson | Chairperson | 22.08.2020 |
| Lance Broomfield | Treasurer | 22.08.2020 |
| Gillian Glanville | Secretary | 17.10.2017 |
| Joanne Green | Ordinary Member | 22.08.2020 |
| Corey Koppelow | Ordinary Member | 08.03.2022 |
| Brittany Mudaliar | Ordinary Member | 08.03.2022 |
Other trustees during the period:
| Name | Position at resignation | Date of appointment | Date of resignation |
|---|---|---|---|
| Gemma McLellan | Ordinary Member | 22.08.2020 | 21.10.2021 |
| Rebecca Hall | Ordinary Member | 22.08.2020 | 21.07.2021 |
Trustee selection method:
(a) The Committee members in 5.2(a) and 5.2(b) of the constitution shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years.
(b) Co-opted members in 5.2(c) of the constitution may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years.
(c) In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee.
Activities and achievements during the year:
Hanslope Pre-school continues to deliver on the requirements of the Early Learning Goals of the Early Years Foundation Stage (EYFS), designed for children from birth to the end of the reception year at school. Members of staff continue to undertake various training courses to achieve a high quality of childcare for the children.
Attendance has been extremely good this year with lunch clubs running every day and afternoon sessions on Thursdays and Fridays. We have had many new starters and lots of parents increase their child’s attendance, especially as we have got busier. We are looking ahead to adding another afternoon session on Wednesdays.
Reserves: (drawn up in line with guidance issued by the Charity Commission: Charity Reporting and Accounting April 2009, and Milton Keynes Pre-school Learning Alliance).
The following levels of reserves are considered necessary to ensure a consistent level of service and to meet our liabilities in the event of closure:
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Reserves Account:
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£62,487.43 to ensure that our liabilities can be met should the Pre-school need to close (e.g., statutory redundancy, notice pay for staff, outstanding bills, fees refunds and the cost of returning the outside play area to its original condition in accordance with the terms of the lease). This amount is held in our Reserves Account and interest earned will be retained in the account to help cover inflation. Included in the Reserves account for this financial year is the sum of £47,648.09 which will be used to fund staffing and rent during less well attended months, mainly autumn term, and part of spring term. With the uncertainty of inflation across many areas, this coming year, we need to ensure that we could stay afloat if parents decided to remove the extra cost of childcare from their own expenditure before their child is funded, along with the increase of food costs, equipment and running cost items.
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Fundraising Account:
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£3,884.57 to start the financial year in the Fundraising Account for the intended spend on equipment and items to enhance the children’s environment through the 2022-2023 year, this includes the constant supply of craft materials and day to day items needed to run the setting, at a high standard. The Pre-school team continue to renew and add great quality educational items to the children’s play equipment, craft supplies and anything they feel would enhance the children’s experience at Hanslope Pre-school. Having the availability of the fundraising amount means the Pre-school team can continue to work with ‘In the Moment’ planning and sessions. This gives the children a greater scope of learning and development in all areas.
The level of reserves is monitored at our regular committee meetings and will be reviewed by the committee throughout this financial year, due to the current situation. Steps will be taken to rebuild levels of reserves if a shortfall is identified or to increase expenditure for the benefit of families using the group if excess funds are being held.
Investments selection policy : It is the Pre-school’s policy to invest cash in an interest-bearing account that allows immediate access to ensure the continued flexibility to meet the Pre-school’s obligations as they fall due.
Review of major risks : The trustees meet monthly and have instituted procedures to monitor day to day operations. We have updated our monthly recordings of income versus expenditure and will be monitoring these in much finer detail going forward, allowing us to make better financial decisions on the current and day to day spending for the Pre-school.
This Trustees Annual Report has been agreed by the members of Hanslope Pre-school Committee and signed on behalf of all the members, by the person below.
Full Name:
Signed:
Date:
Full name: Debbie Watson Position: Chairperson
RECEIPTS ANO PAYMENTS ACCOUNT FOR THE YEAR 1 AML 2021 TO 31 IAARCH 2022 2020to 2021 2021 to 2022 Balance blhvd 55.293.40 61,081.16 Recoipts Edu&ryt Furxjing irKwjW payiwrt PwGhod $esSn Fees Ij lutK thbl Regk8tratiw. Fees. VOIryc1ty R8seNes'. Transfer In Fundrats¥ ir#Mling (A) Interest Wages." O¥erpaY wages I Pery5n ReluTrJ Othings Admin.. Purchase refLnl. Unrform 59,862.44 11,865.53 589.(M) 5.5LKk.(Kl 7,8.17 19.15 81,260.67 30,281. 736.IK) 6,323.81 7.20 118.45 292.LK) 254.82 119.155.$0 1.4W57 8724531 Totsi ReceiFts Paym8nts Imin. Stalionery. alvettising. almn u)5ts. bank L¥ Fee l Refvrkl refvrKts rendable Pigy Equipwt Fundraising. EqUpnnt. Imwovement & E Cosis Insuran & Member51up bScnpIr 0lhÈr coslab Refre5hment5 2.275.25 822.91 6.25 7.232.93 L055.94 334. 893.84 457.98 6.462.tK> $4,762.25 1.654.20 5srKJ. 837.67 135.14 6,486.93 1,496.42 422.69 357.11 8.61 11,564.50 78.199.79 250.C WJe C051S ovthme. HMRC. TrdinirvJ Fees Reserve5". Tran5f¥ Cxrt Out19$ & sess Eve¢)rs 633. Totrl Payn*nts 8L457.55 101.271.86 Total Surplu5 for y•ar 5,787.76 17,882.64 Total Surplu5 Gffwd 6181.16 n.963. Represented by.. Cash Bank Current Bank Fundraisin 8an# Reswes Accrual& 119.55 95.04 13,959.76 3•.57 62,487.43 -1,463.LXI 78,963. I52203 4212.55 42A8023 -952. Totsl 61,081.16 l. Fundraising- amount left in account rEa¢tyfoTthe 5tsrtofthe rbew budgetyear. 2. Re5erve5 account holdin8(ontin8ency fund required to iovef costs in the event of dosurelstaff redulan{y. notice. fee refvnds. rentl. 3. Moneyowed to Hanslope Willage Hall £1463.(N).
CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HansloFe Pre-schwl On accounts for the year ended 31 March 2022 Charity no (rfany) 1038425 Set out on pages 1&2 I report to Ihe trustees on my examination of the aCUnts of the above chartty (Ihe Trusf) for the year ended 31 March 2022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparntion of thg accounts in accordance with Ihe requirements of the Charities Acl 2011 (Ihe Acr). I rep)rt in respect of my examination of the Trust's accounts carrted out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under seclion 145(5)(b} of the Act. Independent I hav6 completed my examination. I confirm that no material matters have examinerfs ststement come to my attention in connection with lh8 8xaminatKJn which gives me cause to believe that in. any material respect.. the aczounb'ng records were not kept in accordance with section 130 of the Charities Act., or the aOUnts did not a(rd with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of acc£sunts Set out in the Charities (Accounts and Rewrts) Regulations 2008 other than any requirement that the accounts giv& a 'true and fair view which is not a matter considered as part of an independent examination. I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 10 May 2022 Name: Kalharin rowffling Relevant professional qualificatlon(s) or body {rf any): Chartered Institute of Management Accx)untants (Membership number 1-HNSB) Address: 3 Saxon Close HansloF Milton Keynes. MK19 7AX IER Oct 2018
Section B Disclosure Only f))mplete rfthe examiner needs to highlight material matters of concern (see CC32, Independent examination of charity ac£ounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018