Trustees’ Annual Report for the period
From 01 SEPTEMBER 2023 To 31AUGUST 2024
Charity name: ALL SAINTS PRE-SCHOOL PLAYGROUP (WINCHESTER) Charity registration number: 1038416
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The pre-school provides of play, care, and education services for children in Highcliffe, Winchester |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education. |
Achievements and Performance
~~DD~~ SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity continued to provide its services, while remaining financially sound. |
|---|---|---|
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See financial report and AGM notes |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The pre-school aims to 1. To ensure that we can provide a consistent level of service protecting against unforeseen losses to income or increases in expenses. 2. To ensure that our liabilities can be met should our setting need to close. We will aim to build and maintain a reserve of £30,000. The committee will annually review this reserve level to ensure that it will meet the following: • Statutory redundancy liability for all staff. • Pay for the notice period required to be given to staff. • Outstanding holiday pay entitlement for staff. • Outstanding bills such as premises rent. |
| Amount of reserves held | Para 1.22 | £31,684.44 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | All Saints Preschool is governed by a Constitution that was adopted on 18th January 2011 by the committee, and updated at the AGM in 2016. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Committee members are elected at the AGM. The minimum number of Committee members shall be 5 and the maximum shall be 12, together with up to a further 3 co-opted members. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
| Charity name | ALL SAINTS PRE-SCHOOL PLAYGROUP (WINCHESTER) |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1038416 |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Alan Collier | Chair | Committee | ||
| Phillipa Bucknall | 12SEP23 onwards | Committee | ||
| Peta James | Secretary | 29JAN24 onwards | Committee | |
| Rachel Davies- Glover |
Safeguarding Officer | 19APR24 onwards | Committee | |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Alan Collier | ||
Chair |
||
| 30JUN25 | ||
| 30JUN25 |
All Saints Pre-school Playgroup, Winchester
Receipts and Payments Account for the year ended 31 August 2024
| RECEIPTS | 2024 | 2024 | 2023 | 2023 |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Unrestricted | Restricted | Unrestricted | Restricted | |
| Fees - Parents | 33,461.91 | 27,686.03 | ||
| Fees - HCC | 95,334.17 | 104,717.95 | ||
| Fundraising | 354.00 | 1,606.49 | ||
| Donations | 0.00 | 0.00 | ||
| Uniform | 0 | 40 | ||
| Grants | 0 | 0 | ||
| Other | 269.39 | 573.58 | ||
| Interest | 442.61 | 169.59 | ||
| Consumables balance | ||||
| TOTAL RECEIPTS | 129,862.08 | 134,793.64 | ||
| PAYMENTS | 2024 | 2024 | 2023 | 2023 |
| £ | £ | £ | £ | |
| Unrestricted | Restricted | Unrestricted | Restricted | |
| Wages | 107,048.90 | 99,817.69 | ||
| Pensions | 3,423.27 | 3,173.97 | ||
| Hall Hire | 7,020.00 | 6,840.00 | ||
| Bills | 2,261.57 | 2,905.02 | ||
| Equipment | 216.00 | 1,193.76 | ||
| Telecom | 100 | 264 | ||
| Consumables | 5,314.56 | 8,665.01 | ||
| Petty Cash | 110.00 | |||
| Other | 196.2 | 1473.53 | ||
| Fundraising | 0 | 0 | ||
| Training | 150 | 0 | ||
| Consumables Balance | 608.56 | |||
| TOTAL PAYMENTS | 125,840.50 | 124,941.54 | ||
| Net Receipts for the year | 4,021.58 | 9,852.10 | ||
| Cash book balance brought forward at 01.09.23 | 53,826.68 | 43,974.58 | ||
| from Statement of Assets and Liabilities 2023 | ||||
| Cash book carried forward at 31-8-24 | 57,848.26 | 53,826.68 | ||
| Statement of Assests & Liabilities at Year end 31 August 2024 | ||||
| Monetary Assets | 2024 | 2023 | ||
| £ | £ | |||
| Lloyds Treasurer's Account no 58084968 | 22,297.39 | 18,890.44 | ||
| Lloyds Treasurer's Account no 85354460 | 99.99 | 70.97 | ||
| Lloyds TSB Reserve Account no 64039668 | 31,684.44 | 31,287.84 | ||
| Lloyds TSB Donation Account no 64035868 | 3,758.92 | 3,569.91 | ||
| 57,840.74 | 53,819.16 | |||
| Cash | 7.52 | 7.52 | ||
| Investments | None | None | ||
| Total monetary assets | 57,848.26 | 53,826.68 | ||
| Liabilities | None | None | ||
| Non- Monetary Assets |
Various - Toys and other equipment for use by children aged 0-4 years old
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees of ALL SAINTS PRE-SCHOOL PLAYGROUP (WINCHESTER) On accounts for the year ended 31 August 2024 Charlty no (If any) 1038416 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31108 12024 Responslbllltles and As the charity trustees of the Trust, you are responsible for the basls of report preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of th8 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgnod: Date: 30 June 2025 Name: Nicholas Ashton FCA Relevant professlonal quallflcatlon(s) or body (If any): Chartered Accountant (1285555) ICAEW Address: Downside East, 26 Quarry Road Winchester S023 OJG IER October 2018
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of Nothing to highlight any items that the examiner wishes to disclose .
2
October 2018
IER