## **Trustees’ Annual Report for the period from 1 April 2022 to 31 March 2023 Charity name: 1st Hardingstone Scout Group** ## **Charity registration number: 1038382** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**To contribute to the development of young people in**
**achieving their full physical, emotional, social and**
**spiritual potentials as individuals, as responsible**
**citizens and as members of the local, national and**
**international communities.**| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts|Para 1.17 and 1.19|**Scout Association activities.**| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|**Trustees have regard to Charity Commission**
**Guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**All leaders and active support members are**
**volunteers without whom the Group would cease to**
**function.**| |Other||**1st Hardingstone Scout Group is part of the Scout**
**Association, which is a voluntary organisation where**
**adults help to support children aged between 5 to 18**
**years of age.**| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Summary of the main Para 1.20 We successfully opened our first Squirrel Drey in May
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main|Para 1.20|**We successfully opened our first Squirrel Drey in May**| |achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.||**2022 and started offering opportunities to 4-6 year old**
**boys and girls, and they settled in well. All other**
**sections were thriving and we continued to maintain**
**our leaders.**
**In July 2022 we changed from an Executive**
**Committee to a Trustee Board and therefore**
**downsized our committee. This streamlined our**
**meetings as the Leaders now hold a separate meeting**
**prior to our meeting which assisted the meetings to**
**be us more efficient. Our GSL reports back to the**
**Trustee Board on all requests.**
**Section camps have started again and we had a very**
**successful group scout camp in April 2022. It was**
**good to be able to get together as a whole group and**
**it was attended well.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41 N/A
objectives set
Performance of fundraising Para 1.41 N/A
activities against objectives set
Investment performance against Para 1.41 N/A
objectives
Other N/A
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|**At the end of the period the General Fund (after**
**deducting Amounts Held On Account) had increased**
**slightly due to small surpluses arising on ordinary**
**Group activities. Savings and Reserves were**
**maintained, and Restricted Funds were increased**
**slightly due to scheduled cross-contributions from the**
**General Fund. Overall Funds however decreased**
**significantly due to Amounts Held On Account**
**brought forward from the previous year being utilised**
**for the activities they were intended.**| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|**A reserve is held to enable the Group to continue to**
**meet essential costs for a period in the event that**
**activities, and therefore donations, were to cease**
**completely.**| |Amount of reserves held|Para 1.22|**£2,500.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**None**| Explanation of any uncertainties Para 1.23 **None** about the charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal sources Para 1.47 The principal source of funding are donations (via
of funds (including any monthly subscription) from the parents/guardians of
fundraising) the Group’s members.
We have also benefitted from a small number of local
grants and donations which have helped to fund the
purchase of equipment and resources required to run
scouting activities.
Investment policy and Para 1.46 N/A
objectives including any social
investment policy adopted
A description of the principal Para 1.46 The main risk facing the charity is an unexpected
risks facing the charity reduction of the membership and/or reducing
subscriptions, leaving us unable to cover central
costs (scout hut utilities and insurance).
Other N/A
**----- End of picture text -----**
## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(e.g. trust deed, royal charter)|Para 1.25|**The Scout Association Policy Organisation and Rules**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**The Scout Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Elected at the AGM**| ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 The Scout Association provides training mainly in the
adopted for the induction and form of a computer-based e-learning package for all
training of trustees adults involved.
The charity’s organisational Para 1.51 N/A
structure and any wider network
with which the charity works
Relationship with any related Para 1.51 N/A
parties
**----- End of picture text -----**
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Scout Association provides training mainly in the**
**form of a computer-based e-learning package for all**
**adults involved.**| |---|---|---| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** Charity name 1[st] Hardingstone Scout Group Other name the charity uses Registered charity number 1038382 Charity’s principal address 101 Martins Lane, Hardingstone, Northampton, NN4 6 DJ **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1 Claire Willis Chairperson
2 David Hughes Treasurer
3 Chris Lucas Secretary Resigned July 2022
4 Tanya Goody Secretary Appointed July 2022
5 Victoria Taylor Media Secretary Appointed July 2022
6 Kevin Dillow Group Scout Leader
7 Cathryn Thomas Deputy Group Scout Leader Re-appointed July 2022
8 Luke Dillow Scout Leader Resigned July 2022
9 Simon Mills Cub Leader Resigned July 2022
10 Helen Coulson Cub Leader Resigned July 2022
11 Harry Whiting Beaver Leader Resigned July 2022
12 Zoe Hughes Parent Rep Resigned July 2022
13 Alison Allerton Parent Rep Resigned July 2022
14 Sam Lake Parent Rep Resigned July 2022
15 Sarah Thorne Parent Rep Appointed July 2022
16 Phin McGarry Active Support Leader Resigned July 2022
17 Carl Dillow Quartermaster
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Trustee name Dates acted if not for whole year N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in
this capacity|**N/A**| |---|---| |Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects|**N/A**| |Details of arrangements for safe
custody and segregation of
such assets from the charity’s
own assets|**N/A**| **Additional information (optional) Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**N/A**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **N/A** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Claire Willis
David Hughes| ||
Chair of Trustees
Treasurer| ||22ndJanuary 2024| ||22ndJanuary 2024| |**Receipts and payments accounts**
**To**
**For the period from**
**31-Mar-23**
**1038382**
**01-Apr-22**
**1st Hardingstone Scout Group**|**CC16a**| |---|---| **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 18,350 - - 18,350 13,930
Camps & Activities Fees 24,170 - - 24,170 14,979
Donations 500 - - 500 10,307
Gift Aid - - - - -
Fundraising Activities 1,064 - - 1,064 1,856
Bank Interest 88 - - 88 3
Sub total (Gross income for AR) 44,172 - - 44,172 41,074
A2 Asset and investment sales
- - - - -
Sub total - - - - -
Total receipts 44,172 - - 44,172 41,074
A3 Payments
Capitation 10,887 - - 10,887 8,164
Equipment 968 - - 968 4,687
Camps 32,158 - - 32,158 12,856
Activities 3,149 - - 3,149 1,687
Badges 1,323 - - 1,323 988
Uniform 48 - - 48 -
Postage & Stationery - - - - -
Premises 1,689 - - 1,689 3,597
Telephone 109 - - 109 102
Insurance 508 - - 508 451
Training - - - - 45
Sundry & Interest 1,605 - - 1,605 1,037
Clothing - 89 - - - 89 - 32
Sub total [ 52,355 ] - - 52,355 33,584
A4 Asset and investment purchases
- - - - -
Sub total [ - ] - - - -
Total payments 52,355 - - 52,355 33,584
Net of receipts/(payments) - 8,184 - - - 8,184 7,490
A5 Transfers between funds - 873 873 - - -
A6 Cash funds last year end 45,349 9,425 - 54,774 47,284
Cash funds this year end 36,293 10,298 - 46,591 54,774
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Combined Bank Balances|**36,293**|**10,298**|**-**| ||Donations held on account - Camps
**Details**
Signature
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**36,293**|**10,298**|**-**| |||OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted funds
**7,936**
Print Name
David Hughes
Treasurer
Claire Willis
Chair of Trustees||OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**-**
**Current value**
**(optional)**
**-**
**When due**
**(optional)**
Date of approval
22nd Jan 2024
22nd Jan 2024| CCXX R1 accounts (SS) 22/01/2024 1 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
1st Hardingstone Scout Group|Charity Name
1st Hardingstone Scout Group|Charity Name
1st Hardingstone Scout Group| |---|---|---|---| ||||| ||31-Mar-23|**Charity no**
**(if any)**|1038382| ||||| ||1 and 2 of this document.||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 /02 / 2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below ) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**||25.01.24| |---|---|---| |||| ||Scott Simon|| |||| ||N/A|| **Oct 2018** 1 **IER** ## **Address:** 7 Bancroft Close Wooton, Northampton NN4 6BN ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . I believe the Charity should undertake an additional review of internal financial controls with particular attention given to considering if anything else should be added to better align with best practice guidance (for example improved measures to ensure transactions are made with dual authorisation). **Oct 2018** 2 **IER**