## **Trustees’ Annual Report for the period from 1 April 2021 to 31 March 2022 Charity name: 1st Hardingstone Scout Group**
## **Charity registration number: 1038382**
## **Objectives and Activities**
|**Objectives and Activities**|||
|---|---|---|
||SORP reference||
|Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**To contribute to the development of young people in**
**achieving their full physical, emotional, social and**
**spiritual potentials as individuals, as responsible**
**citizens and as members of the local, national and**
**international communities.**|
|Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts|Para 1.17 and 1.19|**Scout Association activities.**|
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|**Trustees have regard to Charity Commission**
**Guidance.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**All leaders and active support members are**
**volunteers without whom the Group would cease to**
**function.**|
|Other||**1st Hardingstone Scout Group is part of the Scout**
**Association, which is a voluntary organisation where**
**adults help to support children aged between 5 to 18**
**years of age.**|
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Summary of the main Para 1.20 We have had another successful year and we were
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main|Para 1.20|**We have had another successful year and we were**|
|achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.||**awarded the largest Scout Group in Northamptonshire**
**Award for the third year running. We are continuing to**
**grow, increasing our membership numbers and now**
**have two cub packs as well as two scout groups.**
**With the help of our Active Support Group and new**
**volunteers (all fully DBS checked) we are thriving.**
**As we returned to normal after the Covid-19 pandemic**
**we were able to re-establish our typical scouting**
**activities including running a number of well attended**
**camps.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41 N/A
objectives set
Performance of fundraising Para 1.41 N/A
activities against objectives set
Investment performance against Para 1.41 N/A
objectives
Other N/A
**----- End of picture text -----**
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s financial
position at the end of the period|Para 1.21|**At the end of the period the General Fund (after**
**deducting amounts held on account) had decreased**
**due to the purchase of Capital Equipment and**
**expenditure on Facility Maintenance and**
**Improvements. Overall Funds however had increased**
**significantly due to grants received.**|
|Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|**A reserve is held to enable the Group to continue to**
**meet essential costs for a period in the event that**
**activities, and therefore donations, were to cease**
**completely.**|
|Amount of reserves held|Para 1.22|**£2,500.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal sources Para 1.47 The principal source of funding are donations (via
of funds (including any monthly subscription) from the parents/guardians of
fundraising) the Group’s members.
We have historically operated a number of fund
raising events, however these ceased due to the
Covid-19 pandemic.
We have also benefitted from a number of local grants
and donations which have helped to fund the
purchase of equipment and resources required to run
scouting activities.
Investment policy and Para 1.46 N/A
objectives including any social
investment policy adopted
A description of the principal Para 1.46 The main risk facing the charity is an unexpected
risks facing the charity reduction of the membership and/or reducing
subscriptions, leaving us unable to cover central
costs (scout hut utilities and insurance).
Other N/A
**----- End of picture text -----**
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(e.g. trust deed, royal charter)|Para 1.25|**The Scout Association Policy Organisation and Rules**|
|How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**The Scout Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Elected at the AGM**|
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 The Scout Association provides training mainly in the
adopted for the induction and form of a computer-based e-learning package for all
training of trustees adults involved.
The charity’s organisational Para 1.51 N/A
structure and any wider network
with which the charity works
Relationship with any related Para 1.51 N/A
parties
**----- End of picture text -----**
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Scout Association provides training mainly in the**
**form of a computer-based e-learning package for all**
**adults involved.**|
|---|---|---|
|The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|**N/A**|
|Relationship with any related
parties|Para 1.51|**N/A**|
|Other|||
## **Reference and Administrative details**
Charity name 1[st] Hardingstone Scout Group Other name the charity uses Registered charity number 1038382 Charity’s principal address 101 Martins Lane, Hardingstone, Northampton, NN4 6 DJ
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1 Claire Willis Chairperson
2 David Hughes Treasurer Appointed 19 [th] April 2021
3 Chris Lucas Secretary
4 Kevin Dillow Group Scout Leader
5 Cathryn Thomas Deputy Group Scout Leader
6 Patrick Howard Scout Leader Resigned January 2022
7 Luke Dillow Scout Leader Appointed February 2022
8 Simon Mills Cub Leader
9 Helen Coulson Cub Leader
10 Phin McGarry Beaver Leader
11 Zoe Hughes Parent Rep
12 Alison Allerton Parent Rep
13 Sam Lake Parent Rep
14 Carl Dillow Quartermaster
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved
**Trustee name Dates acted if not for whole year N/A**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year N/A**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in **N/A** this capacity Name and objects of the charity **N/A** on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe **N/A** custody and segregation of such assets from the charity’s own assets
||**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|
||**N/A**|
**Name of chief executive or names of senior staff members (Optional information)**
## **N/A**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Claire Willis
David Hughes|
||
Chair of Trustees
Treasurer (appointed 19thApril 2021)|
||26thJanuary 2023|
||26thJanuary 2023|
|**Receipts and payments accounts**
**To**
**For the period from**
**31-Mar-22**
**1038382**
**01-Apr-21**
**1st Hardingstone Scout Group**|**CC16a**|
|---|---|
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 13,930 - - 13,930 10,700
Camps & Activities Fees 14,979 - - 14,979 10,487
Donations 10,307 - - 10,307 11,335
Gift Aid - - - - 2,654
Fundraising Activities 1,856 - - 1,856 335
Bank Interest 3 - - 3 8
Sub total (Gross income for AR) 41,074 - - 41,074 35,518
A2 Asset and investment sales
- - - -
Sub total - - - - -
Total receipts 41,074 - - 41,074 35,518
A3 Payments
Capitation 8,164 - - 8,164 7,960
Equipment 4,687 - - 4,687 2,049
Camps 12,856 - - 12,856 - 277
Activities 1,687 - - 1,687 163
Badges 988 - - 988 635
Uniform - - - - 107
Postage & Stationery - - - - -
Premises 3,597 - - 3,597 1,795
Telephone 102 - - 102 101
Insurance 451 - - 451 457
Training 45 - - 45 -
Sundry & Interest 1,037 - - 1,037 788
Clothing - 32 - - - 32 - 23
Sub total [ 33,584 ] - - 33,584 13,754
A4 Asset and investment purchases
- - - -
Sub total [ - ] - - - -
Total payments 33,584 - - 33,584 13,754
Net of receipts/(payments) 7,490 - - 7,490 21,764
A5 Transfers between funds - 697 697 - - -
A6 Cash funds last year end 38,556 8,729 - 47,284 25,521
Cash funds this year end 45,349 9,425 - 54,774 47,284
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
||Combined Bank Balances|**45,349**|**9,425**|**-**|
||Signature
Donations held on account - Camps
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**45,349**|**9,425**|**-**|
|||OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted funds
**17,663**
Print Name
David Hughes
Treasurer
Claire Willis
Chair of Trustees||OK|
|||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**-**
**Current value**
**(optional)**
**-**
**When due**
**(optional)**
Date of approval
26-Jan-23
26-Jan-23|
CCXX R1 accounts (SS)
30/01/2023
1
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** 1[ST] HARDINGSTONE SCOUT GROUP **members of On accounts for the year** 31 MARCH 2022 **Charity no** 1038382 **ended (if any) Set out on pages** 1 TO 2 (remember to include the page numbers of additional sheets)
- I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
~~*~~ ~~_Please delete the words in the brackets if they do not apply._~~
**Signed: Date:** 18/01/2023 **Name:** SIMON LASKEY LTD **Relevant professional** FCCA CTA **qualification(s) or body (if any): Address:** 24 THE BUSINESS EXCHANGE, ROCKINGHAM ROAD KETTERING, NORTHANTS NN16 8JX
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** NONE. **any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**