2021-03-31-accounts - 1st Hardingstone Scout Group

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Trustees’ Annual Report for the period from 1 April 2020 to 31 March 2021 Charity name: 1st Hardingstone Scout Group

Charity registration number: 1038382

Objectives and Activities

Objectives and Activities
	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To contribute to the development of young people in achieving their full physical, emotional, social and spiritual potentials as individuals, as responsible citizens and as members of the local, national and international communities
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts	Para 1.17 and 1.19	Scout Association activities
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have regard to Charity Commission Guidance

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All leaders and active support members are volunteers without whom the Group would cease to function
Other		1st Hardingstone Scout Group is part of the Scout Association, which is a voluntary organisation where adults help to support children aged between 5 to 18 years of age

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have had another successful year and we were awarded the largest Scout Group in Northamptonshire Award for the second year running. We are continuing to grow and with the help pf new volunteers we are thriving. Due to the Covid-19 pandemic we were unable to run our very popular Group Scout Camp. We also had to cancel and postpone a number of local, national and international trips scheduled in this year. Throughout the no face-to-face scouting, all sections ran their group meetings via Zoom and although attendance was not always great the enthusiasm of the young people was commendable. We are very fortunate to have such remarkable leaders who worked so hard to provide an outlet for the young people. This also had an effect on the parents too giving them a much- needed break.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the period the Group had increased both the General Fund (after deducting amounts held on account), and Funds overall
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve is held to enable the Group to continue to meet essential costs for a period of time in the event that activities, and therefore donations, were to cease completely
Amount of reserves held	Para 1.22	£2,500
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funds are donations from the parents/guardians of the Group’s members
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	N/A
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Scout Association Policy Organisation and Rules
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Scout Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at the AGM

Additional information (optional)

You may choose to include further	statements where relevant about:	statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Scout Association provides training mainly in the form of a computer-based e-learning package for all adults involved.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other

Reference and Administrative details

Charity name	1stHardingstone Scout Group
Other name the charity uses
Registered charity number	1038382
Charity’s principal address	101 Martins Lane, Hardingstone, Northampton, NN4 6 DJ

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)
1	Claire Willis	Chairperson
2	DougDillow	Treasurer
3	Jon Shippen	Secretary
4	Kevin Dillow	GroupScout Leader
5	Patrick Howard	Scout Leader
6	Simon Mills	Cub Leader
7	Helen Coulson	Cub Leader
8	Phin McGarry	Beaver Leader
9	Zoe Hughes	Parent Rep
10	Alison Allerton	Parent Rep
11	Sam Lake	Parent Rep
12	Carl Dillow	Quartermaster

Corporate trustees – names of the directors at the date the report was approved

Trustee name	Dates acted if not for whole year
N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional) Names and addresses of advisers (Optional information)

Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Claire Willis	David Hughes
	Chair of Trustees	Treasurer (appointed 19thApril 2021)
	26thJanuary 2022
	26thJanuary 2022

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1st Hardingstone Scout Group 1038382
Receipts and payments accounts CC16a
For the period 01-Apr-20 To 31-Mar-21
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 10,700 - - 10,700 12,040
Camps & Activities Fees 10,487 - - 10,487 22,500
Donations 10,335 1,000 - 11,335 3,601
Gift Aid 2,654 - - 2,654 2,755
Fundraising Activities 335 - - 335 1,268
Bank Interest 8 - - 8 20
- - - - -
Sub total (Gross income for AR) 34,518 1,000 - 35,518 42,184
A2 Asset and investment sales
- - - -
Sub total - - - - -
Total receipts 34,518 1,000 - 35,518 42,184
A3 Payments
Capitation 7,960 - - 7,960 7,036
Equipment 2,049 - - 2,049 1,774
Camps - 277 - - - 277 20,731
Activities 163 - - 163 1,786
Badges 635 - - 635 1,575
Uniform 107 - - 107 -
Postage & Stationery - - - - 78
Premises 1,795 - - 1,795 2,004
Telephone 101 - - 101 162
Insurance 457 - - 457 529
Training - - - - 160
Sundry & Interest 788 - - 788 168
Clothing - 23 - - - 23 426
- - - - -
Sub total [ 13,754 ] - - 13,754 36,428
A4 Asset and investment purchases
- - - -
Sub total [ - ] - - - -
Total payments 13,754 - - 13,754 36,428
Net of receipts/(payments) 20,764 1,000 - 21,764 5,756
A5 Transfers between funds - 482 482 - - -
A6 Cash funds last year end 18,273 7,247 - 25,521 19,765
Cash funds this year end 38,556 8,729 - 47,284 25,521
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Section B Statement of assets and liabilities at the end of the period

Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
Combined Bank Balances	38,556	8,729	-
Signature Donations held on account - Camps Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	38,556	8,729	-
	OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) - Fund to which liability relates Amount due (optional) Unrestricted Fund 16,097 Print Name David Hughes Treasurer (Appointed 19 April 2021) Claire Willis Chair of Trustees		OK
			Endowment funds to nearest £ - Current value (optional) - Current value (optional) - When due (optional) Date of approval 25-Jan-22 26-Jan-22

26/01/2022

CCXX R1 accounts (SS)

Independent Examination Report Pursuant to Charity Commission requirements for Charities Registered in England & Wales Prepared for the Trustees of l Hardingstone Scout Group Relating to the Accountin8 Period from l Aprll 2020 to 31 March 2021 I hereby report to the Trustees of l Hardingstone Scout Group on my examlnatlon of the Accounts of I Hardingstone Scout Group for the year ended 31" March 2021 Responsibilities and Basis of Report As the Charity Trustees of I" Hardingstone Scout Group. you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 I report in respett of my examination of l Hording5tone Scout Group's Accounts carried out under settion 145 of the Charities Act 2011 and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the same Act Independent Examination Findings I have completed my examination and can confirm that no material matters have come to my attention in connettion with the examination giving me cause to believe that in any material respect: accounting records were not kept as required by section 130 of the Charities Art 2011,. or the Accounts do not accord with those retords I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this Report in order to enable a proper understanding of the Accounts to be reached. Sarah Thorne ACCA (Member of the Assoclatlon of Chartered Certlfied Accountants) 6 The Glades, Grange Park, Northampton, NN4 SBS 26 January 2021