OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-10-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1[st] November 2020 31[st] October 2021 From To

Section A Reference and administration details

Charity name The British Fuchsia Society Other names charity is known by Registered charity number (if any) UK & Wales CC reg No 1038334 OSCR SC039652 Charity's principal address 36, Beach Road West Portishead BRISTOL Postcode BS20 7HU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16		 Trustee name Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mr John Nicholass Secretary
Ms Carol Gubler Assistant Secretary
Mr Paul Waldron Treasurer
Mrs Valerie Rosson President From 27thMarch 2021
Mr Paul Munro Editor
Mr Paul Russell Committee Chairman
Mr TerryCook Committee Member Until 17thJune 2021
Mrs Bonita Hesketh Committee Member
Mr Stephen Lane Committee Member
Mr Paul Leatherdale Co-opted Committee
Member		 From 14thAugust
2021
Mr Derek Luther Committee Member From 27thMarch 2021
Mr Arthur Phillips Committee Member
Mr GeoffreySmith Committee Member
Mr Keith McManus Committee Member Until 26thMarch 2021
Mr Eric Reilly Co-opted Committee
Member		 From 9thAugust 2021
Mrs Vera Garcia Committee Member

British Fuchsia Society TAR 2021

March 2022

1

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)[The British Fuchsia Society Constitution - Issued August 2021 ]

How the charity is constituted (eg. trust, association, company)[Unincorporated Association: National Plant Society ] Trustees must be nominated by two current society members and Trustee selection methods undertake to be willing to serve as trustee. If more candidates are (eg. appointed by, elected by) nominated than places available, a membership vote takes place, and the results are announced at the next Annual General meeting. For Society Officers references are requested plus an interview with the Standing Committee. Trustees may also be co-opted by the committee subject to the terms of our constitution.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Membership of the society is open to all adults in the United Kingdom and we also accept overseas membership for mailing of the society publications overseas. We also have a junior membership for younger people who are interested in fuchsias with a dedicated newsletter and a plant distribution included.

All new trustees must complete a declaration with the information required by the Charity Commissions and HMRC and declare there is nothing preventing them from becoming a trustee. They are provided with the both the England & Wales and the Scottish charity commission’s guidance for trustees and a copy of the society’s Duties Manual.

The major risk to the charity is the declining membership of all specialist national plant societies, and the increasing age of the membership.

British Fuchsia Society TAR 2021

March 2022

2

major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the To advance education of the public and further knowledge of fuchsia charity set out in its plants by encouraging, improving, and extending cultivation of fuchsias in governing document all possible ways, and in the furtherance of this object but not otherwise. The trustees have borne in mind the Charity Commission’s guidance on public benefit at our trustee meetings. Some of our major activities are detailed below. This year our 2021 AGM was held as a virtual meeting. Shows and events were able to take place in the summer of 2021 with appropriate precautions. • Arranging “Road Shows” around the country open to all to learn about fuchsias from experts.

British Fuchsia Society TAR 2021

March 2022

3

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Summary of the main achievements of the charity during the year

2021 continued to present a lot of difficulties, due to the ongoing COVID situation. Our Annual General Meeting which was due to be held on the 27[th] March 2021 at West Monkton Village Hall had to be cancelled and was held virtually via the Zoom platform, with voting via a proxy voting form sent to all members.

The Trustees’ meetings were held over Zoom in February and June and a physical meeting was held in October. The trustees have agreed to continue with 2 meetings via Zoom in 2022 and one physical meeting to reduce our environmental impact and maintain the reduction in travel expense costs to the society. Sub-committee meetings now are often held over zoom to minimise the travelling. An updated and ring bound A5 sized Duties Manual with loose pages in plastic wallets has been issued to all Trustees. This will make it easier to exchange pages when they need to be updated. We have been saddened by the passing of some long-term society members, which is a great loss of knowledge to the society and included one trustee, Mr Terry Cook who resigned because of ill health and subsequently passed away.

We were able to hold seven national shows this year albeit with appropriate COVID-Restrictions, two being held as part of the National Autumn Flower shows at Malvern and Harrogate where stands to promote the society were also put on. The Society also won a Three Counties Society Gold Medal for the society stand at the Malvern Autumn Show. A North West road show and mini show was held in Bilsborough in September. Of the three Special Interest Groups, the Lore Club was able to hold one meeting, the BFS Scotland group was unable to hold any meetings and BFS Species, Hybridisation and Heritage Groups was able to hold one normal meeting this year, which was marked by the distinction of being a hybrid meeting where the main lectures were also broadcast on Zoom. They also held several virtual meetings. Additionally, there are Facebook group for those interested in the growing of Bonsai fuchsias and encliandras. Mrs Eileen Osborn-King has examined and accepted the 2020/21 society accounts. The society membership had increased by 25 members on 31[st] October 2021 to 882 when compared with 12 months before. Before I finish Madame President, I would like to take this opportunity to - thank everyone on the committee and sub committees and everyone who

British Fuchsia Society TAR 2021

March 2022

4

Section D Achievements and erformance p left the committee this year for all their hard work during the last year to ensure the Society is moving in the right direction, reaching its aims and objectives as laid out in the constitution.

Section E Financial review The Society aims to keep approximately two years’ worth of expenditure, Brief statement of the represented currently by a combination of fixed term deposits and charity’s policy on reserves investment funds. The Society has some restricted funds as part of our reserves which are designated for certain purposes only. Restricted fund of £4640 reserved for the publishing of books or similar related to fuchsias. Designated fund, currently £995, from monies given by UK affiliated societies which have closed. These are held for 5 years and can be given back to anyone wishing to start a new society in the same area. After this time the funds are moved to the General Society funds. The funds we had invested in with the Charities Aid Foundation were subject to forced sale this year when it was announced they were closing their investment platform. We have found a suitable investment platform, but they are not currently opening new Charity Investment accounts due to a shortage of staff in the office due to the COVID situation. We are holding the funds in cash until the situation is resolved. Details of any funds materially None in deficit

British Fuchsia Society TAR 2021

March 2022

5

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The trustees decided to assist the affiliated societies whose activities had been very restricted in the last two years by reducing the cost of affiliation and the Public Liability Insurance scheme for the 2021/2022 financial year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

British Fuchsia Society TAR 2021

March 2022

6

The British Fuchsia Society The British Fuchsia Society The British Fuchsia Society The British Fuchsia Society The British Fuchsia Society
England and Wales registered charity no
1038334
Scottish registered charity no
SC039652
Receipts and Payments Accounts
For the period from
Start Date
01/11/2020
to
End Date
31/10/2021
Notes Unrestricted
Funds		 Restricted
Funds		 Total Total
2021 2021 2021 2020
Receipts £ £ £ £
Subscriptions/Affiliations 5 13,221 13,221 14,445
Donations 156 156 5,104
Sales: -Books & Leaflets 365 365 163
- Show awards 127 127 559
Interest on investments 4 330 330 250
Prize Money / Awards at non BFS Shows 100 100 0
Show Income 1,445 1,445 50
Adverts inpublications 422 422 646
Gift Aid 3,010 3,010 1,712
Plant Distribution 1,149 1,149 561
Affiliated Societies Insurance Scheme 2,201 2,201 2,550
Postage 32 32 82
Investment Value Change 11 6,043 6,043 -1,760
Sundry Income 3 0 500 500 85
Total Incoming Resources 28,600 500 29,100 24,446
Payments
Direct Charitable expenditure
Annuals & Bulletins Printing 10 3,264 3,264 3,800
Books & Leaflets 732 732 720
Show awards 344 344 1,150
Ties Stickers Badges etc. 0 0 0
Reduction of Stock 8 963 963 487
Plant Distribution 1,215 1,215 304
BFS Shows 1,493 1,493 381
Expenses at/for Non BFS Shows/Events 614 614 0
Office Expenses for Officers: 2 2,320 2,320 2,320
Travelling Expenses & Room Hire 6 1,218 1,218 1,466
Postage/Carriage 9 4,394 4,394 4,488
General Printing/Stationery 720 720 957
Office & other equipment 184 184 188
Web Site 179 179 838
Examination fees 50 50 50
BFS and Affiliated Societies Insurance 1,186 1,186 1,183
Bank/PayPal charges 89 89 0
Management - Admin of the Charity (AGM) 7 991 991 273
Sundry Expenses 175 175 145
Total Resources expended 20,131 -- 20,131 18,750
Net Incoming Resources for Year 28,600 500 29,100 24,446
Excess / - Deficit for the Year 8,469 500 8,969 5,696
Fund balance brought forward 103,485 5135 108,620 102,924
Fund balance carried forward 111,954 5,635 117,589 108,620

THE BRITISH FUCHSIA SOCIETY

Registered Charity No 1038334 & SC0039652

STATEMENT OF BALANCES 2021 2020
(incuding a statement of Assets and liabilities) £ £
Current Assets
Stock of Goods 8 3,726 4,689
Sundry Debtors 0 0
United Trust Bank Fixed Term Deposit - I Year 30,330 30,000
Instant Access Account 11 52,500 0
Treasurer's Account 30,933 27,373
Sub Total Cash at Bank 113,763 57,373
CAF Investment Account 11 0 46,458
Imprest Account 100 100
Sub Total Current Assets 117,589 108,620
Net Current Assets 117,589 108,620
NET ASSETS 117,589 108,620
Represented by:
General Fund 111,954 103,485
Designated Fund 3 995 495
Restricted Funds 3 4,640 4,640
Total 117,589 108,620

1 Accounting Policies:

(a) Basis of Accounting - These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities (Accounts and Reports) Regulations 2008 and with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts(Scotland) Regulations 2006 (as amended).

(b ) Receipts and Payments - Receipts (including grants receivable) are included in the accounts when received. Payments are included in the accounts when payment is made and are allocated to a particular activity where the cost relates to that activity.

(c ) Stocks - Stocks are values at the lower of cost or net realisable value.

(d) Grants Payable - Grants Payable are recognised as expenditure when the grant is paid.

(e) Value Added Tax (VAT) - The Charity is not registered for value added tax as it mainly supplies exempt services. Value Added Input Tax is included in the expense to which it relates.

(f) Funds - Unrestricted funds are donation and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Restricted funds are to be used for specific purposes laid down by the donor. Expenditure which meets these criteria is charged to the fund. Designated Funds are determined following discussion and agreement of the trustees.

2 Office Expenses of Officers

£2,320 consisting of Secretary £1,120 - Assistant Secretary £400 - Treasurer £400 - Editor £400.

3 Restricted Funds 2021

Restricted Funds 2021
Name of Group or Bequest Amount Date of Transfer
to General Fund		 Balance at 2020 Received 2021 Tranfer to Gen.
Funds 2021		 Balance at
31/10/2021		 Restricted
Funds		 Designated
Funds
Bequest Barbara Price Trasler 4640 No Time Limit 4640 4640 4640
Farnborough F & PS Received May2018 495 2023 495 495 495
North Worcestershire FS Received Aug2021 500 2026 500 500 500
Total 5635 5135 500 0 5635 4640 995

4 Interest

£330 was received on the maturity of the United Trust Bank FTD, which was rolled over for a further one year term in August 2021.

5 Subscriptions & Affiliations

£13221 includes some renewals for 2022 banked before the end of the year and show offers expiring at 31/10/2022.

6 Travel Expenses & Room Hire

The Trustees are reimbursed for travel expenses to various committee meetings, and other meetings on behalf of the Society. Room hire costs include the cost of the Northern Road Show.

7 Admin of Charity

This represents the cost of the AGM Booklet, voting forms and SAE for members. The new process of allowing all members to vote on measures to be tabled at the AGM, whether attending or not, was very well received, generated a large response, and was perceived as being more democratic for a charity like the BFS. This approach will be used again for 2022 so that all members can have a say in how the Society is run.

8 Stock of Goods

Books and leaflets
Awards (Medals,Rosettes and Spoons)		 Stock Stock Change of
01/11/2020 31/10/2021 Stock inyear
1788 2176 -388
2901 1549 1352
4689 3726 963

The stock of items & publications has been valued at year end on the basis of the lower of cost and realisable value. Write-downs are included for slow-moving or dated publications/items where further value may be difficult to realise. This is done on the basis of publication/production date - over 5 years for general publications/items (category 1), or over 12 months for event-specific publications/items (category 2). For this year new leaflets were printed and added to stock; the stock of Bronze Medals fell into Category 2 in 2020-21 and has been written down accordingly; and the "Ties, Badges & Cards/Notelets" line has been removed as no such items remaining in stock have a value within the Balance Sheet.

9 Postage/Carriage/Courier

As in previous years, this includes the cost of the franking machine which has been used extensively this year for the postal Plant Distribution scheme as well as the main bulk mailings of the Annual and Bulletins. Also used for paper copies of Fuchsia News, bulk schedule mailing and subscription reminders in mid-January.

10 Annuals & Bulletins

The printing cost of £3264 covers the three publications sent out during this financial year.

11 CAF Investment

The CAF Investment Fund was "force-closed" by the Charities Aid Foundation in July, following their business decision to cease offering the investment platform. The Fund generated almost £1100 in income distributions during the financial year, which was retained within the fund and which was included in the total closing value of £52,500. The Fund itself performed well during its relatively short life, and resulted in additional proceeds received of £6043 compared to the starting value at the beginning of the period. The total proceeds were transferred to a Lloyds Bank Business Instant Access Account (upon which a small amount of interest was received and is included in the total), whilst a new investment platform is being sourced (nothing suitable being currently available from alternative providers due to ongoing COVID issues).

Mr John Nicholass (Hon Secretary) Date 3[rd] February 2022 Mr Paul Waldron (Hon Treasurer) Date

Mr Paul Waldron (Hon Treasurer)

Inde ndent Examinef s Re rt to the Trustees of the Brit15h Fuchsia Socie EDglaLd & Wales R¢gtsw￿ chan.ts No. 1038334 Re8iAernJ Chw itt Soxl*)d No. Sco3￿52 I report to the charity trustees on my examination of the accounts of the British Fuchsia Society for th¢ year ended 3 1st Octokr 2021. Res nsibilitÉes and basis of re As the charity trustees of the Society you are respx)nsible for the prepardtion of the accounts in accordance with the requirements of the Charities and Trustee Investment (Scoiland) Act 2005 {'the 2005 Act,). the Charitie5 Accounts (Scotland) Regulations 2006 (as amended). and the Charities Act 2011 ('the 2011 Act.). You are satisfied that your Society is not required by charity law to be audited and have chosen instead to have an independent examination. I report in respect of my examination of the S(￿Iety's accounts carried out under section 44(1)(c} of the 2005 Act and section 145 of the 2011 Act. In carying out my e￿￿minatIon I have followed the requirements of Regulation I l of the Chan'ties Accounts (Scotland) Regulations 2006 (as amended) and all applicable Directions given by the Charity Commission under Section 145(5)(b} of the 2011 Act. Ind¢ ndent Examinefs statement I have completed my examination. I confirni that no matters have come to my attention giving me cause to believe that in any material re5￿cl.. accounting records were not kept as required by section 44(IKa) of the 2005 Act and Regulation 4 of the Charities Accounts (Scotland) Regulations 2(M)6 (as amended) and section 130 of the 2011 Act. or 2. the accounts do not accord with those recor(18" and 3. the accounts do not cornply with th¢ accounting r¢quir¢m¢nts of Regulation 8 of th¢ Charities Accounts (Scotland) Regulations 2006 (as amended). I hav¢ no concerns and have come across no other matters in connection with the examination to which attention should be draMTr in this rery)rt in order to enable a pro]KT understanding of the accounts to be r¢ach¢d. Signed: < Mrs Eileen Osborn-King York Cotlage York Road West Hagboum¢ Didcot Oxon OXI I ONH l { January 2022