Trustees' Annual Report for the period
Period start date Period end date 1[st] November 2019 31[st] October 2020 From To
Section A Reference and administration details
Charity name The British Fuchsia Society Other names charity is known by Registered charity number (if any) UK & Wales CC reg No 1038334 OSCR SC039652 Charity's principal address 36, Beach Road West Portishead BRISTOL Postcode BS20 7HU
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr John Nicholass | Secretary | |||
| Ms Carol Gubler | Assistant Secretary | |||
| Mr Paul Waldron | Treasurer | From 28thMarch 2020 | ||
| Mr Derek Luther | President | |||
| Mr Paul Munro | Editor | |||
| Mr Paul Russell | Committee Chairman | |||
| Mr TerryCook | Committee Member | |||
| Mr Sid Garcia | Committee Member | Passed Away on 28/4/2020 |
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| Mrs Bonita Hesketh | Committee Member | |||
| Mr Stephen Lane | Committee Member | |||
| Mr Arthur Phillips | Committee Member | |||
| Mrs Valerie Rosson | Committee Member | |||
| Mr GeoffreySmith | Committee Member | |||
| Mr Keith McManus | Committee Member | From 28thMarch 2020 | ||
| Mr Eric Reilly | Committee Member | Until 28thMarch 2020 | ||
| Mr Sid Garcia | Committee Member | Until 28thApril 2020 | ||
| Mrs Jill Smith | Treasurer | Until 28thMarch 2020 | ||
| Mrs Vera Garcia | Co-opted Committee Member |
From 27thJune 2020 | ||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)[The British Fuchsia Society Constitution - Issued April 2018 ]
How the charity is constituted (eg. trust, association, company)[Unincorporated Association: National Plant Society ] Trustees must be nominated by two current society members and Trustee selection methods undertake to be willing to serve as trustee. If more candidates are (eg. appointed by, elected by) nominated than places available, a membership vote takes place, and the results are announced at the next Annual General meeting. For Society Officers references are requested plus an interview with the Standing Committee. Trustees may also be co-opted by the committee subject to the terms of our constitution.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees.
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the charity’s organisational structure and any wider network with which the charity works.
Membership of the society is open to all adults in the United Kingdom and we also accept overseas membership for mailing of the society publications overseas. We also have a junior membership for younger people who are interested in fuchsias with a dedicated newsletter and a plant distribution included.
All new trustees must complete a declaration with the information required by the Charity Commissions and HMRC and declare there is nothing preventing them from becoming a trustee. They are provided with the both the England & Wales and the Scottish charity commission’s guidance for trustees and a copy of the society’s Duties Manual.
The major risk to the charity is the declining membership of all specialist national plant societies, and the increasing age of the membership.
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relationship with any related parties.
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trustees’ consideration of
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major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the To advance education of the public and further knowledge of fuchsia charity set out in its plants by encouraging, improving and extending cultivation of fuchsias in governing document all possible ways, and in the furtherance of this object but not otherwise.
The trustees have borne in mind the Charity Commission’s guidance on public benefit at our trustee meetings. Some of our major activities are detailed below. Unfortunately, due to the COVID-19 pandemic most of our face-to-face events have been cancelled in 2020 including our AGM. Where possible we have used virtual means to continue some events.
- Arranging “Road Shows” around the country open to all to learn about fuchsias from experts.
• Organise national fuchsia shows in various parts of the country open to the public with exhibition fuchsias and experts who can answer Summary of the main questions. These may be held in halls, garden centres or as part of activities undertaken for the major RHS Shows. public benefit in relation to • Put on stands or displays at major national flower shows with these objects (include within education about fuchsias and information about the society to the this section the statutory public. declaration that trustees have • had regard to the guidance Running a training scheme for national fuchsia judges and show issued by the Charity stewards and maintaining a list of qualified judges on our website. Commission on public • Publish a list of speakers, primarily on the subject of fuchsias which Publish a list of speakers, primarily on the subject of fuchsias which benefit)
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Publish a list of speakers, primarily on the subject of fuchsias which Publish a list of speakers, primarily on the subject of fuchsias which any organisation may use.
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To publish and support the publication of books, leaflets and articles relating to fuchsias.
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• Maintain a website which includes a section where anyone can ask a question within several fuchsia categories and have it answered by one of our experts. The website also provides links to other useful websites related to fuchsias.
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Maintain a Facebook page with current information and items of interest related to fuchsias.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
This year has been an extremely challenging on for the trustees as nearly Summary of the main all our planned events were cancelled because of the COVID-19 achievements of the charity pandemic and national restrictions. The trustees meet face to face once during the year this year on the 29[th] February 2020 and all trustees’ meetings since have been held virtually. Our 2020 AGM due to be held near Taunton on the 28[th] March was cancelled at short notice. Because of this the new Committee member and Officer Trustees were put in place according to the election results, and the accounts submitted to the Charity Commissions not ratified by the AGM. However, no queries have been raised in the subsequent time since their publication. We have still managed to produce three excellent publications this year for which I thank the Editor, Paul Munro and Carol Gubler and her team for mailing it to our membership. We have also redone another 3 of our cultural leaflets in a full colour trifold format and sent free copies with the publication distribution to all those who were members at the time of the distribution. I would like to thank our former Treasurer, Mrs Jill Smith for her work up until the end of her term as a trustee and handing over the accounts to our new Treasurer Mr Paul Waldron in good order. The society membership has dropped back to a little to over 858 members at the 31[st] October 2020, but also that we have an aging membership and fewer younger people being interested in joining national plant societies. The Assistant Secretary, Carol Gubler has continued to look after the 110 affiliated societies and administers the Public Liability Insurance scheme under the policy from the NFU Mutual, providing our affiliates with Liability and Trophy insurance at a very reasonable cost. She also produces a newsletter, Fuchsia News, which is sent to all the affiliated societies and can be downloaded from our website. I would like to thank Mr Peter Holloway with all his hard work and assistance in getting the publications ready for printing. The website continues to be a source of information about the society including the new cultivars registered with the British Fuchsia Society. The contact us page which is open to the public and society members and allows questions to be asked on fuchsias within several different categories had approximately 200 questions asked in the society year. I would like to pass my thanks to all of those on the committee who spend their time answering the questions. Additionally, the Facebook page is another media face of the society.
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Section D Achievements and erformance p Of the three Special Interest Groups, The Lore Club, BFS Scotland and BFS Species, Hybridisation and Heritage Groups have been unable to hold any normal meeting this year but the latter group held several virtual meetings. Additionally, there is a Facebook group for those interested in the growing of Bonsai fuchsias. Mrs Eileen Osborn-King has examined and accepted the 2020 society accounts. Before I finish Mr President, I would like to take this opportunity to thank everyone on the committee and sub-committees and everyone who left the committee this year for all their hard work during the last year to ensure the BFS is moving in the right direction, reaching its aims and objectives as laid out in the constitution.
Section E Financial review
The Society aims to keep approximately two years’ worth of expenditure, Brief statement of the represented currently by a combination of fixed term deposits and charity’s policy on reserves investment funds. The society has some restricted funds as part of our reserves which are designated for certain purposes only. Restricted fund of £4640 reserved for the publishing of books or similar related to fuchsias. Designated fund, currently £495, from monies given by UK affiliated societies which have closed. These are held for 5 years and can be given back to anyone wishing to start a new society in the same area. The reserves this year include a £5000 donation from a member. Details of any funds materially None in deficit
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
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| The British Fuchsia Society | The British Fuchsia Society | The British Fuchsia Society | The British Fuchsia Society | The British Fuchsia Society | |
|---|---|---|---|---|---|
| England and Wales registered charity no 1038334 |
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| Scottish registered charity no SC039652 |
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| Receipts and Payments Accounts | |||||
| For the period from Start Date 01/11/2019 to End Date 31/10/2020 |
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| Notes | Unrestricted Funds |
Restricted Funds |
Total | Total | |
| 2020 | 2020 | 2020 | 2019 | ||
| Receipts | £ | £ | £ | £ | |
| Subscriptions/Affiliations | 5 | 14,445 | 14,445 | 15,213 | |
| Donations | 4 | 5,104 | 5,104 | 207 | |
| Sales: -Books & Leaflets | 163 | 163 | 696 | ||
| - Show awards | 559 | 559 | 782 | ||
| Interest on investments | 12 | 250 | 250 | 2,202 | |
| Prize Money / Awards at non BFS Shows | 0 | 0 | 1,005 | ||
| Show Income | 6 | 50 | 50 | 1,064 | |
| Adverts inpublications | 646 | 646 | 987 | ||
| Gift Aid | 1,712 | 1,712 | 1,750 | ||
| Plant Distribution | 561 | 561 | 690 | ||
| Affiliated Societies Insurance Scheme | 2,550 | 2,550 | 2,798 | ||
| Postage | 82 | 82 | 99 | ||
| Sundry Income | 84 | 84 | 205 | ||
| Total Incoming Resources | 26,206 | 0 | 26,206 | 27,698 | |
| Payments | |||||
| Direct Charitable expenditure | |||||
| Annuals & Bulletins Printing | 11 | 3,800 | 3,800 | 3,429 | |
| Books & Leaflets | 720 | 720 | 1,149 | ||
| Show awards | 1,150 | 1,150 | 238 | ||
| Ties Stickers Badges etc. | 0 | 0 | 0 | ||
| Reduction of Stock | 9 | 487 | 487 | -278 | |
| Plant Distribution | 304 | 304 | 484 | ||
| BFS Shows | 381 | 381 | 2,354 | ||
| Expenses at Non BFS Shows | 0 | 0 | 311 | ||
| Office Expenses for Officers: | 2 | 2,320 | 2,320 | 2,320 | |
| Travelling Expenses & Room Hire | 7 | 1,466 | 1,466 | 3,585 | |
| Postage/Carriage | 10 | 4,488 | 4,488 | 2,990 | |
| General Printing/Stationery | 957 | 957 | 1,915 | ||
| Office & other equipment | 188 | 188 | 280 | ||
| Web Site | 838 | 838 | 299 | ||
| Examination fees | 50 | 50 | 1,766 | ||
| BFS and Affiliated Societies Insurance | 1,183 | 1,183 | 2,413 | ||
| Investment Value Change - decrease(increase) | 12 | 1,760 | 1,760 | -908 | |
| Admin of the Charity (AGM etc) | 8 | 273 | 273 | 1,210 | |
| Sundry Expenses | 145 | 145 | 72 | ||
| Total Resources expended | 20,510 | -- | 20,510 | 23,629 | |
| Net Incoming Resources for Year | 26,206 | 0 | 26,206 | 27,698 | |
| Excess / - Deficit for the Year | 5,696 | 0 | 5,696 | 4,069 | |
| Fund balance brought forward | 97,789 | 5135 | 102,924 | 98,855 | |
| Fund balance carried forward | 103,485 | 5,135 | 108,620 | 102,924 |
THE BRITISH FUCHSIA SOCIETY
Registered Charity No 1038334 & SC0039652
| STATEMENT OF BALANCES | 2020 | 2019 | |||
|---|---|---|---|---|---|
| (incuding a statement of Assets and liabilities) | £ | £ | |||
| Current Assets | |||||
| Stock of Goods | 9 | 4,689 | 5,176 | ||
| Sundry Debtors | 0 | 0 | |||
| United Trust Bank Fixed Term Deposit - I Year | 30,000 | 0 | |||
| 32 day notice Account | 0 | 24,192 | |||
| Treasurers Account | 27,373 | 25,238 | |||
| Sub Total Cash at Bank | 57,373 | 49,430 | |||
| Bond | 0 | 48,218 | |||
| CAF Investment Account | 11 | 46,458 | 0 | ||
| Imprest Account | 100 | 100 | |||
| Sub Total Current Assets | 108,620 | 102,924 | |||
| Net Current Assets | 108,620 | 102,924 | |||
| NET ASSETS | 108,620 | 102,924 | |||
| Represented by: | |||||
| General Fund | 103,485 | 97,789 | |||
| Designated Fund | 3 | 495 | 495 | ||
| Restricted Funds | 3 | 4,640 | 4,640 | ||
| Total | 108,620 | 102,924 |
1 Accounting Policies:
(a) Basis of Accounting - These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities (Accounts and Reports) Regulations 2008 and with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts(Scotland) Regulations 2006 (as amended).
(b ) Receipts and Payments - Receipts (including grants receivable) are included in the accounts when received. Payments are included in the accounts when payment is made and are allocated to a particular activity where the cost relates to that activity.
(c ) Stocks - Stocks are values at the lower of cost or net realisable value.
(d) Grants Payable - Grants Payable are recognised as expenditure when the grant is paid.
(e) Value Added Tax (VAT) - The Charity is not registered for value added tax as it mainly supplies exempt services. Value Added Input Tax is included in the expense to which it relates.
(f) Funds - Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for specific purposes laid down by the donor. Expenditure which meets these criteria is charged to the fund. Designated Funds are determined following discussion and agreement of the trustees.
2 Office Expenses of Officers
£2320 consisting of Secretary £1120 - Assistant Secretary £400 - Treasurer £400 - Editor £400.
3 Restricted Funds 2020
| Restricted Funds 2020 | ||||||
|---|---|---|---|---|---|---|
| Name of Group or Bequest | Amount | Transfer to General |
Balance at 2019 |
Balance at 31/10/2020 |
Restricted Funds |
Designated Funds |
| Bequest Barbara Price Trasler | 4,640 | No Time Limit | 4,640 | 4,640 | 4,640 | |
| Farnborough F & PS Received May2018 | 495 | 2023 | 495 | 495 | 495 | |
| Total | 5,135 | 5,135 | 5,135 | 4,640 | 495 |
There have been no amounts either received or transferred to General Funds in 2019/2020
4 Donations
Included £5000 from Mr Peter Whenman
5 Subscriptions & Affiliations
£14445 includes some renewals for 2021 banked before the end of the year & show offers expiring at 31/10/2021.
6 Show Income
This is a donation from Roualeyn Fuchsias towards the Prize money at the cancelled 2020 Wales and West Show which will be carried forward to the 2021 show.
7 Travel Expenses & Room Hire
£1466 Includes £1176 paid to the Trustees for travel expenses to various committee meetings, and other duties etc. The balance is made up of room hire paid before the COVID19 issue which has been carried over by the venue to 2021.
8 Admin of Charity
£273 represents the net printing cost of the 2020 calling notice and booking form for the (subsequently cancelled) AGM.
9 Stock of Goods
| Books and leaflets Awards (Medals,Rosettes and Spoons) Ties, Badges, Cards/Notelets, etc |
Stock | Stock | Change of |
|---|---|---|---|
| 01/11/2019 | 31/10/2020 | Stock inyear | |
| 2,059 | 1,788 | 271 | |
| 2,695 | 2,901 | -206 | |
| 422 | 0 | 422 | |
| 5,176 | 4,689 | 487 |
The stock of items & publications has been valued at year end on the basis of the lower of cost and realisable value. Provisions are now made for slow-moving or dated publications/items where further value may be difficult to realise.This is done on the basis of publication/production date - over 5 years for general publications/items (category 1), or over 12 months for event-specific publications/items (category 2).
10 Postage/Carriage/Courier
As in previous years, this includes the cost of the franking machine which has been used extensively this year for the AGM cancellation mailing, postal Plant Distribution as well as the main bulk mailings of the Annual, Bulletins and renewal reminder letters.
11 Annuals & Bulletins
The printing cost of £3800 covers the three publications sent out during this financial year, plus the cost of a new batch of ISBN numbers.
12 CAF Investment
The CAF Investment Fund generated £874 in income distributions during the financial year, which was retained within the fund and which is included in the total value of £46458. The impact of COVID19 on world markets contributed to an overall decline in value of £1760 compared to the start of the period.