## **Trustees’ Annual Report for the period** **From 01/04/2025 Period start date To date** 31/3/2026 **Period end** **Charity name:** The Village Pre School, Little Eaton **Charity registration number:** 1038317 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Village Pre-School Little Eaton encourages
each child to develop and flourish in a happy,
supportive and secure environment; enabling
them to be confident, challenged, successful and
developing their self-esteem.
We work in partnership with parents and local
advisors to understand individual needs and
provide the highest quality childcare for each
child.
We embrace the Early Years Foundation Stage
(EYFS) and apply the four key themes – unique
child, positive relationships, enabling
environments, learning and development – to be
the basis of our approach on early learning and
development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To provide high quality childcare in a safe,
secure, caring, happy and stimulating
environment in which all children have
opportunities to reach their full potential:
emotionally, socially and educationally through
‘hands on’ experiences and having fun.
To encourage the development of self-esteem
and independence which will help children to
make a natural transition into full-time schooling.
To ensure each child is supported in developing
their potential at their own pace by means of
developmentally appropriate play activities and a
high level of individual adult input.
To provide activities and experiences that are
planned to meet their individual stages of
development within the early years foundation
stage.
To always look at ways to improve and update
the environment, layout, equipment and
resources available within the Pre-School.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|When the Pre-School committee have new
members they are made aware of regulations,
procedures and legal requirements that govern
the operation of a charity-base Pre-School.
All members of the committee are required to
undertake DBS checks and complete the EY2
form in order to ensure we fulfil our safeguarding
responsibilities.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|N/A - the setting does not offer grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A – there are no investments for the Pre-
School and all funds are held in a bank account.| |Contribution made by
volunteers|Para 1.38|Volunteers support our activities throughout the
year and are vital to the success of the Pre-
School. Volunteers are involved in the setting
itself, but largely are involved in fundraising
activities and events.| |Other||The committee is run by volunteers, whose
support is vital.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Pre-School continued its hard work
throughout the year in a number of areas:
- The setting continued to provide high quality
care for the children in a supportive environment.
- Despite some financial challenges this year the
Pre-School finances have remained stable and
well-managed.
- Fundraising activities continued throughout the
year, raising funds to support children’s activities
at Pre-School and creating special experiences
for the children, e.g. at the village carnival and
Christmas Fayre
- The committee remained stable throughout the
year. It met regularly to plan events, oversee the
activities of the Pre-School and respond to any
issues.
- Staffing levels changed over the year to reflect
the changing numbers of children attending the
setting. This was managed without damaging our
financial position or ability to respond as demand
once again increased.
- We kept up a good relationship with the local
primary school to facilitate the transition for
children starting school. The setting is still a
major feeder for Little Eaton Primary School and
special sessions were arranged for children
making the transition.
- Local and national businesses continued to
support the setting with donations for fundraisers
and services.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Financial performance is closely monitored and
reported on by the Treasurer at each committee
meeting to ensure the setting remains solvent.
Despite some difficult circumstances this year
with changing demands the Pre-School remains
in a strong financial position to maintain the
setting’s resilience.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The committee has held the reserve amount at
£3000 to be representative of the current
financial climate. This continues to ensure that
any risks are mitigated for the Pre-School and
committee members’liabilities.| |Amount of reserves held|Para 1.22|£3000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The main source of funding for the setting Is
provided by government via Derbyshire County
Council through parents who make use of the
‘Childcare Choices’ 15/30 funded hours scheme.
During this period the scheme funds 15 or 30
hours of childcare for 3 and 4 year olds
depending on the parents’ circumstances. The
scheme has being extended to include 2 year
olds, which has benefitted the preschool by
increasing demand.
Our second source of funding is from fees paid
by parents whose children attend the setting for
longer than the funded hours or are not eligible
for them, mainly children aged two.
Fundraising is a vital activity which takes place
throughout the year at various events in Pre-
School and the wider community. This helps to
provide extra materials for the children.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A – currently there are no investments| |A description of the principal
risks facing the charity|Para 1.46|The principle risks facing Pre-School are:
- lowering demand for childcare in the local area,
partly due to changing demographics in the
village of Little Eaton. This is mitigated by
advertising widely outside of the village and
maintaining a strong reputation as an excellent
setting.
- increased costs in terms of rent, salaries etc.
This is mitigated by planning and good financial
management.
- Changes in the government funding scheme to
provide funded childcare hours: as our chief| source of income changes to this scheme would make a big impact. Currently changes proposed to the scheme suggest a positive outcome for Pre-School by increasing demand, although we will need to respond to a greater number of slightly younger children. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Self-nomination and election.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
The Village Pre-School Committee and Manager
review policies/procedures regularly. The Pre-
School Learning Alliance (PSLA) publishes a
policy book, which we have purchased, that is
refreshed when legislative requirements change
and updates are required. The Pre-School
Manager reviews and amends our policies and
then shares them with the committee members
for a final check before they are placed in our
Operational Plan folder, which parents can view.
The Manager advises the staff that the policies
have been amended within the Pre-School
setting. Every policy will be reviewed in time for
the AGM. A full set of updated policies is kept in
the main Operational Plan folder, held at the Pre-
School.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Pre-School is run by a committee of
volunteers, who are responsible for the finances
and the overall management of the Pre-School,
alongside the Manager. The committee is made
up of a minimum of three officers: Chair,
Secretary and Treasurer and a minimum of 2
other members. We hold regular meetings to
make decisions about the current and future
management of the setting. We hold a minimum
of six meetings a year, including an AGM. At
each committee meeting the Treasurer presents
an up to date statement of accounts. All
decisions made by the committee will be made in
view of the financial situation and required
reserves. The committee follows the constitution
outlined by the PSLA for an unincorporated
charity.| |Relationship with any related
parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|The Village Pre-School| |---|---| |Other name the charity uses|N/A| |Registered charity number|1038317| |Charity’s principal address|Little Eaton Village Hall
St Peter’s Park
Little Eaton
Derbyshire
DE21 5EA| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sara Cotton|Chair||Committee| ||Chris Mosley|Committee member||Committee| ||Helen Handley|Treasurer||Committee| ||Emily Brocklehurst|Secretary||Committee| ||Abbey Corden|Committee Member||Committee| ||Sharon Self|Manager||Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Payroll
Advisor|Glenys Bonini|52 Chestnut Avenue, Mickleover
DE3 9FS| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** A business plan is produced annually for the AGM, which takes place in April. At the AGM volunteers are invited to self-nominate for the committee and can then be elected to either act as a trustee or officer of the setting. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Mrs Sara Cotton **Position (eg Secretary,** Chair **Chair, etc)** **Date** 06/01/2025 ||**The Village Pre School**|**The Village Pre School**|**The Village Pre School**|**The Village Pre School**|**The Village Pre School**||**1038317**|||| |---|---|---|---|---|---|---|---|---|---|---| |01/04/2024
31/03/2025
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~a~~
~~ee~~
~~ee~~|||||||||**CC16a**|| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Funding|**90,590**||**-**||**-**||**90,590**||**61,124**|| |Fees|**21,483**||**-**||**-**||**21,483**||**21,009**|| |Fundraising|**3,761**||**-**||**-**||**3,761**||**2,528**|| |Grants|**650**||**-**||**-**||**650**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_|_(Gross income for_|||||||||| |_AR)_|_AR)_**116,484**||**-**||**-**||**116,484**||**84,661**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**- -**
**_Total receipts_**
**116,484**
**-**
**-**
**116,484**
**84,661**
~~—————~~||||||||||| |**A3 Payments**||||||||||| |Salaries|**80,127**||**-**||**-**||**80,127**||**82,963**|| |Rent|**6,663**||**-**||**-**||**6,663**||**1,075**|| |Activities / Equipment|**1,301**||**-**||**-**||**1,301**||**752**|| |Insurance / Registration|**775**||**-**||**-**||**775**||**832**|| |Payroll Bureau Costs|**300**||**-**||**-**||**300**||**65**|| |Admin|**-**||**-**||**-**||**-**||**23**|| |Marketing|**110**||**-**||**-**||**110**||**157**|| |FundraisingExpenses|**151**||**-**||**-**||**151**||**237**|| |Training|**95**||**-**||**-**||**95**||**-**|| |**_Sub total_ **|**89,522**||**-**||**-**||**89,522**||**86,104**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**89,522**
**-**
**-**
**89,522**
**86,104**
~~==—=——~~||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**26,962**
**-**
**- 26,962**
**- 1,443**
**500**
**- 500**
**-**
**-**
**-**
**32,319**
**1,878**
**-**
**34,197**
**35,640**
**59,781**
**1,378**
**- 61,159**
**34,197**
~~===>~~|||||||||| CCXX R1 accounts (SS) 06/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Bank Balance
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Bank Balance
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Bank Balance
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Bank Balance
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
£59,781
**-**
**-**
**59,781**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Unrestricted**
**funds**
**to nearest £**
£59,781
**-**
**-**
**59,781**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Restricted**
**funds**
**to nearest £**
**1,378**
**-**
**-**
**1,378**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**|**Restricted**
**funds**
**to nearest £**
**1,378**
**-**
**-**
**1,378**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---|---|---| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||OK| ||||||||||**Endowment**
**funds**
**to nearest £**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**Current value**
**(optional)**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**Current value**
**(optional)**| ||||||
**Unrestricted**||||**-**| ||||||**Unrestricted**||||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||Signature
**Details**||||**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name||||**When due**
**(optional)**| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||Date of
approval| ||||||||||| ||||||||||| CCXX R2 accounts (SS) 06/01/2026 2 Section A Report to the trustees On accounts for the year endedR Set out on pages CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Independent Examiner's Report THE VILLAGE PRESCHOOL LITTLE EATON 31 MARCH 2025 Charity no (if any) 1038317 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent [The charity's gross income exceeded £250,000 and 1 am qualified to examiner's statement ndertake the examination by being a qualified member of insert name ( pplicable listed body]]. Delete [] if not applicab I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: • the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. EHaynes Date: 1218/25 EmmA LOUISE HAYNES Signed: Name: Relevant professional qualification(s) or body (if any): IER 1 Oct 2018