2024-03-31-accounts - The Village Pre-School, Little Eaton

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Trustees’ Annual Report for the period

From 1/4/2023 Period start date To 31/3/2024 Period end date

Charity name: The Village PreSchool, Little Eaton

Charity registration number: 1038317

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Village Pre-School Little Eaton encourages each child to develop and flourish in a happy, supportive and secure environment; enabling them to be confident, challenged, successful and developing their self-esteem. We work in partnership with parents and local advisors to understand individual needs and provide the highest quality childcare for each child. We embrace the Early Years Foundation Stage (EYFS) and apply the four key themes – unique child, positive relationships, enabling environments, learning and development – to be the basis of our approach on early learning and development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide high quality childcare in a safe, secure, caring, happy and stimulating environment in which all children have opportunities to reach their full potential: emotionally, socially and educationally through ‘hands on’ experiences and having fun. To encourage the development of self-esteem and independence which will help children to make a natural transition into full-time schooling. To ensure each child is supported in developing their potential at their own pace by means of developmentally appropriate play activities and a high level of individual adult input. To provide activities and experiences that are planned to meet their individual stages of development within the early years foundation stage. To always look at ways to improve and update the environment, layout, equipment and resources availablewithinthePre-School.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	When the Pre-School committee have new members they are made aware of regulations, procedures and legal requirements that govern the operation of a charity-base Pre-School. All members of the committee are required to undertake DBS checks and complete the EY2 form in order to ensure we fulfil our safeguarding responsibilities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

	SORP reference
Policy on grant making	Para 1.38	N/A - the setting does not offer grants.
Policy on social investment including program related investment	Para 1.38	N/A – there are no investments for the Pre- School and all funds are held in a bank account.
Contribution made by volunteers	Para 1.38	Volunteers support our activities throughout the year and are vital to the success of the Pre- School. Volunteers are involved in the setting itself, but largely are involved in fundraising activities and events.
Other		The committee is run by volunteers, whose support is vital.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Pre-School continued its hard work throughout the year in a number of areas: - The setting continued to provide high quality care for the children in a supportive environment. - Despite some financial challenges this year the Pre-School finances have remained stable and well-managed. - Fundraising activities continued throughout the year, raising funds to support children’s activities at Pre-School and creating special experiences for the children, e.g. at the village carnival. - The committee remained stable throughout the year. It met regularly to plan events, oversee the activities of the Pre-School and respond to any issues. - Staffing levels changed over the year to reflect the changing numbers of children attending the setting. This was managed without damaging our financial position or ability to respond as demand once again increased. - We kept up a good relationship with the local primary school to facilitate the transition for children starting school. The setting is still a major feeder for Little Eaton Primary School and special sessions were arranged for children making the transition. - Local and national businesses continued to support the setting with donations for fundraisers and services.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financial performance is closely monitored and reported on by the Treasurer at each committee meeting to ensure the setting remains solvent. Despite some difficult circumstances this year with changing demands the Pre-School remains in a strong financial position to maintain the setting’sresilience.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The committee has held the reserve amount at £3000 to be representative of the current financial climate. This continues to ensure that any risks are mitigated for the Pre-School and committeemembers’ liabilities.
Amount of reservesheld	Para 1.22	£3000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main source of funding for the setting Is provided by government via Derbyshire County Council through parents who make use of the ‘Childcare Choices’ 15/30 funded hours scheme. During this period the scheme funds 15 or 30 hours of childcare for 3 and 4 year olds depending on the parents’ circumstances. The scheme is being extended to include 2 year olds in April 2024 which we anticipate will benefit preschool by increasing demand. Our second source of funding is from fees paid by parents whose children attend the setting for longer than the funded hours or are not eligible for them, mainly children aged two. Fundraising is a vital activity which takes place throughout the year at various events in Pre- School and the wider community. This helps to provide extramaterialsforthe children.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A – currently there are no investments
A description of the principal risks facing the charity	Para 1.46	The principle risks facing Pre-School are: - lowering demand for childcare in the local area, partly due to changing demographics in the village of Little Eaton. This is mitigated by advertising widely outside of the village and maintaining a strong reputation as an excellent setting. - increased costs in terms of rent, salaries etc. This is mitigated by planning and good financial management. - Changes in the government funding scheme to providefunded childcarehours:as ourchief

source of income changes to this scheme would make a big impact. Currently changes proposed to the scheme suggest a positive outcome for Pre-School by increasing demand, although we will need to respond to a greater number of slightly younger children. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Self-nomination and election.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Village Pre-School Committee and Manager review policies/procedures regularly. The Pre- School Learning Alliance (PSLA) publishes a policy book, which we have purchased, that is refreshed when legislative requirements change and updates are required. The Pre-School Manager reviews and amends our policies and then shares them with the committee members for a final check before they are placed in our Operational Plan folder, which parents can view. The Manager advises the staff that the policies have been amended within the Pre-School setting. Every policy will be reviewed in time for the AGM. A full set of updated policies is kept in the main Operational Plan folder, held at the Pre- School.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Pre-School is run by a committee of volunteers, who are responsible for the finances and the overall management of the Pre-School, alongside the Manager. The committee is made up of a minimum of three officers: Chair, Secretary and Treasurer and a minimum of 2 other members. We hold regular meetings to make decisions about the current and future management of the setting. We hold a minimum of six meetings a year, including an AGM. At each committee meeting the Treasurer presents an up to date statement of accounts. All decisions made by the committee will be made in view of the financial situation and required reserves. The committee follows the constitution outlined by the PSLA for an unincorporated charity.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charityname	The Village Pre-School
Other name the charity uses	N/A
Registered charitynumber	1038317
Charity’s principal address	Little Eaton Village Hall St Peter’s Park Little Eaton Derbyshire DE21 5EA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Emma Peplow	Chair	Committee
Sara Cotton	Co-Chair	Committee
Helen Handley	Treasurer	Committee
Jo Kaye-Allan	Secretary	Committee
Helen Sloman	Committee Member	Committee
Sharon Self	Manager	Committee

Corporate trustees – names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity N/A

Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Payroll Advisor	Glenys Bonini	52 Chestnut Avenue, Mickleover DE3 9FS

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

A business plan is produced annually for the AGM, which takes place in April.

At the AGM volunteers are invited to self-nominate for the committee and can then be elected to either act as a trustee or officer of the setting.

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) ~~et~~ Full name(s) Dr Emma Peplow ~~|~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 18/01/2025 ~~|~~

		Charity Name				No (if any)	No (if any)
		The Village Pre School				1038317
		Receipts andpayments accounts						CC16a
		Period start date To For the period from 01/04/2023 ~~ee~~					Period end date 31/03/2024
Section A Receipts and payments	Section A Receipts and payments
		Unrestricted funds		Restricted funds	Endowment funds		Total funds	Last year
		to the nearest £	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Funding		61,124		-	-		61,124	57,869
Fees		21,009		-	-		21,009	14,297
Fundraising		2,528		-	-		2,528	4,594
Grants		-		-	-		-	400
		-		-	-		-	-
		-		-	-		-	-
		-		-	-		-	-
		-		-	-		-	-
*Sub total*(Gross income for AR)		(Gross income for AR)84,661		-	-		84,661	77,160

A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 84,661 - - 84,661 77,160 ~~—————~~
A3 Payments
Salaries		82,963		-	-		82,963	66,836
Rents		1,075		-	-		1,075	3,234
Activities / Equipment		752		-	-		752	1,525
Insurance / Registration		832		-	-		832	778
Payroll Bureau Costs		65		-	-		65	-
Admin		23		-	-		23	-
Marketing		157		-	-		157	110
FundraisingExpenses		237		-	-		237	752
Training		-		-	-		-	-
**Sub total **		86,104		-	-		86,104	73,235
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - *Total payments* 86,104 - - 86,104 73,235 ~~—————~~
*Net of receipts/(payments)* - 1,443 - - - 1,443 3,925 A5 Transfers between funds - - - - - A6 Cash funds last year end 33,762 1,878 - 35,640 31,715 *Cash funds this year end* 32,319 1,878 - 34,197 35,640 ~~———=——~~

CCXX R1 accounts (SS)

18/01/2025

Section B Statement of assets and liabilities at the end of the period

				Unrestricted	Restricted	Endowment
Categories		Details		funds	funds	funds
				to nearest £	to nearest £	to nearest £
B1 Cash funds	32,319 1,878 - - - - - - - 32,319 1,878 - *Total cash funds* Bank Balance ~~SSe=~~
		(agree balances with receipts and payments	(agree balances with receipts and payments
		account(s))		OK	OK	OK
				Unrestricted	Restricted	Endowment
				funds	funds	funds
		Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~—_——~~
B3 Investment assets	Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~=~~
		Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - ~~a~~
				Fund to which	Amount due	When due
		Details		liability relates	(optional)	(optional)
B5 Liabilities					-
					-
					-
					-
					-
Signed by one or two trustees on behalf of all the trustees		Signature		Print Name	Print Name	Date of approval
				EmmaPeplow		18/01/2025

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

18/01/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts •+• Section A Independent Examiner's Report Report to the trusteesl members of -fHE VILLtt* PQ&.SCblcoL Efrj On accounts for the year ended 3 1 aoaLF Charity no (if any) 103£317 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no Goncerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualification{s) or body (if any): Address: Prt) Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018