Trustees’ Annual Report for the period
From 1/4/2020 Period start date To 31/3/2021 Period end date
Charity name: The Village Pre School
Charity registration number: 1038317
Objectives and Activities
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SORP reference
Summary of the Para 1.17 The Village Pre-School encourages
purposes of the charity each child to develop and flourish in a
as set out in its happy, supportive and secure
governing document environment, enabling them to be
confident, challenged, successful and
to have high self-esteem.
We work in partnership with parents
and local advisors to understand and
provide the highest quality childcare
for each child.
We embrace the Early Years
Foundation Stage (EYFS) and apply
the four key themes: Unique child,
Positive relationships, enabling
environments, Learning and
development to be the basis of our
approach on early learning and
development.
Summary of the main Para 1.17 and To provide high quality childcare in a
1.19
activities in relation to safe, secure, caring, happy and
those purposes for the stimulating environment in which all
public benefit, in children have opportunities to reach
particular, the activities, their full potential, emotionally,
projects or services socially and educationally through
identified in the 'hands on' experiences and having
accounts. fun.
To encourage the development of self-
esteem and independence which will
help children to make a natural
transition to full-time schooling.
To ensure each child is supported in
developing their potential at their own
pace by means of developmentally
appropriate play activities and a high
level of individual adult input.
To provide activities and experiences
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that are planned to meet their
individual stages of development
within the early years’ foundation
stage.
To always look at ways to improve and
update the environment, layout,
equipment and resources available
within the Pre-School.
Statement confirming Para 1.18 When the Pre-School committee have
whether the trustees new members, they are made au fait
have had regard to the with regulations, procedures and legal
guidance issued by the requirements that govern the
Charity Commission on operation of a charity-based pre-
public benefit school.
All members of the committee are
required to undertake DBS checks and
complete the EY2 form in order to
ensure we fulfil our safeguarding
responsibilities.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 The setting does not offer grants.
Policy on social Para 1.38 There are currently no investments
investment including for the Pre-School and all funds are
program related held in a bank account.
investment
Contribution made by Para 1.38 Volunteers support throughout the
volunteers year and are vital to the success of
the Pre-School. Volunteers support
fundraising activities and during
specific fundraising events where
needed.
Other The committee is run by volunteers –
who’s support is vital.
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Achievements and Performance
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SORP reference
Summary of the main The Pre-School continued its hard
achievements of the work throughout the year across a
charity, identifying the number of areas:
difference the charity’s Para 1.20 The financial health of the
work has made to the setting remained positive.
circumstances of its The setting continued to
beneficiaries and any provide high quality care for
wider benefits to society the children in a supportive
as a whole. environment.
The setting has continually
focussed on adhering to COVID-
19 guidelines and minimising
risk where ever possible in this
regard.
Fundraising activities were
undertaken throughout the
year which supported the
attraction of new children in
addition to raising vital funds to
support the children currently
at the Pre-School.
The committee remained
relatively stable throughout the
year.
Staff turnover was addressed
and recruitment plans put into
place.
Interaction was made with the
local primary school to
facilitate the transition for the
children starting school
(working in line with Covid-19
guidelines). The setting
continued to be a feeder for the
school in the village.
Local and national businesses
continued to support the
setting with donations and
services such as internet
connections.
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Additional information (optional)
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You may choose to include further statements where relevant about:
Achievements against Para 1.41 N/A
objectives set
Performance of Para 1.41 N/A
fundraising activities
against objectives set
Investment performance Para 1.41 N/A
against objectives
Other N/A
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Financial Review
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Review of the charity’s Para 1.21 Financial performance is closely
financial position at the monitored and reported by the
end of the period Treasurer to ensure the setting
remains solvent and in a strong
financial position to weather peaks
and troughs in child numbers.
Statement explaining Para 1.22 On the 23rd November 2016, the
the policy for holding committee agreed a reserve policy.
reserves stating why The reserve amount agreed was set
they are held at £2000 to ensure any risks are
mitigated for the pre-school and
committee members’ liabilities.
Amount of reserves held Para 1.22 £2000.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
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You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 The main source of funding for the
sources of funds setting is provided by government via
(including any Derbyshire County Council. This is the
fundraising) ‘free’ 15 to 30 hours the government
provides as part of childcare choices.
Funding is also sourced from fees
which fall outside the free funding,
mainly children aged two.
Fundraising is a vital activity which
takes place throughout the year via
various events. Grant applications are
made throughout the year, some of
which have been successful.
Investment policy and Para 1.46 Currently there are no investments so
objectives including any no policy is currently in practical use.
social investment policy
adopted
A description of the Para 1.46 The principle risk of the charity is
principal risks facing the expenditure in the form of salary and
charity rent being greater than the income
from funding and fees.
Outside of this, funds are spent on
resources, membership and insurance
fees, training, admin, marketing and
fundraising expenses.
COVID-19 is an ever-present risk that
the Pre-School continually reviews
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and will provide uncertainties for the coming months/year.
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 Self-nomination and election.
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about: Policies and procedures Para 1.51 The Village Pre-School Committee and adopted for the Manager review policies/ procedures induction and training of regularly throughout the year. The trustees PSLA publishes a policy book, which we have purchased, that is refreshed when legislative requirements change and updates are required. The PreSchool Manager reviews and amends our policies and then shares them with the committee members for a final check before they are placed in our Operational Plan folder, which parents can view. The Manager advises the staff that the policies have been amended for their review too and ensures adherence within the pre-school setting. Every policy will be reviewed in time for the AGM. A full set of updated policies is kept in the main Operational Plan folder, held at the Pre-School. The Pre-School has also written and implemented it’s COVID policy and risk mitigation policies for the continued safe operation in the current climate. These are written in conjunction with the Department for Education’s and Health and Social Care’s COVID policies.
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The charity’s Para 1.51 The Pre-School is run by a committee
organisational structure of volunteers, who are responsible for
and any wider network the finances and the overall
with which the charity management of the Pre-School,
works alongside the Manager. The
committee is made up of a minimum
of 3 officers; Chair, Secretary,
Treasurer and a minimum of 2 other
members. We hold regular meetings
to make decisions about the current
and future management of the
setting. We hold a minimum of six
meetings a year, including an AGM. At
each committee meeting the
Treasurer presents an up to date
statement of accounts. All decisions
made by the committee will be made
in view of the financial situation and
required reserves. The committee
follows the constitution outlined by
the Pre-School Learning Alliance for
an Unincorporated Charity.
Relationship with any Para 1.51 N/A
related parties
Other N/A
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Reference and Administrative details
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Charity name The Village Pre-School
Other name the charity N/A
uses
Registered charity 1038317
number
Charity’s principal Little Eaton Village Hall,
address St Peter’s Park,
Little Eaton,
Derbyshire
DE21 5EA
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ben Smith Chair Committee
Carrie Treasurer Committee
2
Miszkowska
Sharon Self Secretary and Committee
3
Manager
Abby Vaughan Committee Committee
4
member
Abigail Jones Committee Committee
5
member
Katie Warren Committee Committee
6
member
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
NIA
Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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Type of Name Address
adviser
Payroll Pam Gough
Advisor
Independ
ent
Examiner
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Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
A business plan for the year is produced annually, which coincides with the AGM. This takes place during April.
At the AGM volunteers are invited to self-nominate for the committee and can then be elected from this stage to either act as either a trustee or office of the setting.
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Abby Vaughan Full name(s) Abby Vaughan
Position (eg Chair (as of 22/11/21) Secretary, Chair, etc)
Date 12/01/2022
The Village Pre School 1038317
Receipts and payments accounts
Period start date Period end date To 4/1/2020 3/31/2021
For the period from
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Funding 49,130 - - 49,130
Fees 9,441 - - 9,441
Fundraising 1,117 - - 1,117
Grants 950 - - 950
- - - -
- - - -
- - - -
- - - -
60,638 - - 60,638
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 60,638 - - 60,638
A3 Payments
Salaries 52,929 - - 52,929
Rent 1,520 - - 1,520
Activities / Equipment 1,369 - - 1,369
Insurance / Registration 761 - - 761
Payroll Bureau Costs - - - -
Admin 17 - - 17
Marketing 160 - - 160
Fundraising Expenses 20 - - 20
Training - - - -
Sub total [ 56,776 ] - - 56,776
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 56,776 - - 56,776
Net of receipts/(payments) 3,862 - - 3,862
A5 Transfers between funds - - - -
A6 Cash funds last year end 26,815 2,000 - 28,815
Cash funds this year end 30,677 2,000 - 32,677
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Bank Balance | Total cash funds | to nearest £ 26,815 - - 26,815 |
to nearest £ 2,000 - - 2,000 |
|
| (agree balances with receipts and payments account(s)) |
Agreement Error | OK | |||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Unrestricted Fund to which asset belongs |
Cost (optional) | ||
| charity’s own use | Unrestricted | - - - - - - - |
|||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name |
Signed by one or two trustees on behalf of all the trustees
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CC16a
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Last year
to the nearest £
44,553 17,932 2,902 - - - - - 65,387
65,387
53,810 3,286 2,439 753 - 90 75 849 50 61,352
178 - 61,352 4,035 - 24,780 28,815
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional) - - - - - - - - -
When due (optional)
Date of approval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of rAI 1££ &rfo On accounts for the yoar endod 31>T 2L)21 Charity no (if any) 103g317 Set out on pages lonct Z I report to the trustees on my examination of the accounts of Ihe above harity {-the Trust.) for the year ended 31 /0 312021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ib} of the Act. I have completed my examination. I confirm that no material matters have come lo my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance wilh section 130 of Ihe Acl or Ihe a¢wunts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in Connection with the examination lo which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: OUR£ Relevant professional qualification{s) or body (if any): Address: 51 g/3 9T6 IER October 2018
Section B Disclosure Only complete if the examiner needs lo highlight mallers of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018
CHARITY COMMISSION FOR ENGLAND AND WALES The Village Pre School 1038317 Recei ts and ments accounts CC16a For the perfod from P&riod sl8rt date 0110412020 Period end dale 3110312021 To Section A Receipts and payments Unre$trl¢tod funds R95trict8d funds Endowment funds Totsl funds Last year to thè nèarost to thq nfjarqst £ to the nearest £ to the neaTest£ to the noare$t £ A1 Recei Funding Fees Fundr3i$i GraDIs 49.130 9,441 49,130 9,441 44,553 17,932 2,902 950 950 ross Income AR) 6U,638 60,638 65,YB7 58t an set table . Investment sa es, tota 60,638 60,638 65,387 A3Pa ents Salaries Rent 52.929 1,520 1.369 761 52,929 1,520 1,369 761 53,810 3.286 2,439 753 Insurance l Regislralio Payroll Bureau Cosis Admin MaTkeling Fundraisin9 Éxpenses Traininy 17 160 20 90 75 160 20 50 61,352 Sub total 56,776 56.776 A4 Asset and Investmènt 17a Sub total Total payments 56,776 56.776 61,352 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 3,862 3,862 4,035 26,815 30,677 2,000 2,000 ,815 32,677 4,780 28.815 CCXX R1 aeeounts ISSI 0610112022
Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to nearest £ Restrlcted funds to neare5t£ Endowment funds lo nearest £ 81 Cash funds Bank Balance 26,815 iooo Total cash funds 26,815 2,000 lagrde b3larKeswkh rK&ptsaThY paymeNs Ourtl$ll Unrestricted funds to nearest£ Restricted fund5 to nearest £ Endowment funds to nearest £ Fund lo whlch asset b91on Curront valu Detai15 OAt lopOon811 Fund to which asset belon Costloplionall Curfent value Dètails B4 Assets r¥tainod for the charity's own use UnrF$trictod Unrestrictsd Fund to which relatos Amount due When due 85 Liabilities Slgned by one or Irust8es on behalf of all the tru51ees Signatur8 Print Name Datè of rov81 CCXX R2 accoun15 ISSI 0810112022