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2021-05-31-accounts

Company no. 02932195 Charity no. 1038253 (England & Wales) Charity no. SC040616 (Scotland)

Step Together Volunteering Ltd. Report and Unaudited Financial Statements 31 May 2021

Step Together Volunteering Ltd.

Reference and administrative details

For the year ended 31 May 2021 For the year ended 31 May 2021
Company number 02932195
Charity number 1038253
(England & Wales)
SC040616
(Scotland)
Registered office 5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD
President Sir David Manning GCMG, KCVO
Patrons Dame Julia Cleverdon DCVO, CBE
Damon de Laszlo DL
Captain Michael Fulford-Dobson CVO, KStJ, JP, RN
Trustees Trustees, who are also directors under company law, who served during
the year and up to the date of this report were as follows:
Maurice Clarke appointed 20 July 2020
Dr Roger Donbavand Chairman
Liza Durkin
Dr Robin Garnett OBE
Julia Killick CBE
Caroline Marsh
Deborah Poole
Roger Potter MBE Founder
Hayley Rees
Chief executive officer Anna-Clare Temple
Bankers CAF Bank Ltd
Kings Hill
West Malling
ME19 4TA
Auditors Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

1

Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

The trustees present their report and the financial statements for the year ended 31 May 2021.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015).

About Step Together Volunteering

We’re a charity that helps the most vulnerable people – people who can’t find help elsewhere. We don’t give up on our clients. We support them until they have the self-confidence and skills they need to look forward to a better, brighter future. And for many, that starts with volunteering.

Our mission

PROGRESSION IS OUR MISSION. TOGETHERNESS IS OUR ETHOS. EMPOWERMENT THROUGH VOLUNTEERING IS OUR GOAL.

Step Together Volunteering (STV) works to inspire, motivate, and enable people who are most excluded from society to participate in community volunteering as a way of helping them develop the skills, confidence and motivation to turn their lives around. We team this with intensive 1 to 1 mentoring support, taking an asset-based approach, to support individuals to understand their strengths, identify their goals, overcome any obstacles, and achieve their potential. We do not place a time limit on our support, as we understand that working with clients who have such complex needs demands patience and time. Most of our clients are supported for between 6 and 12 months.

Over the 2020-2021 financial year, the charity ran three main programmes working with: exoffenders, young people with multiple and complex needs, and wounded, injured and sick (WIS) service personnel & veterans.

The charity’s objectives, established in 1994, state that the charity exists “to promote, for the public benefit, volunteering and community involvement by people of all ages and backgrounds” . All our current programmes aim to support people who have complex needs and are excluded from society in some way, to engage in community volunteering. We work at the most disadvantaged margins of society, supporting people with complex and often chaotic lives. For many, we are a last resort; the complexity of their circumstances meaning that most time-limited and prescriptive services do not meet their needs. We take them on a journey to rebuild their lives with volunteering as a goal.

At STV we believe that everyone has the potential and the right to effect positive change for themselves and for their communities, regardless of their background or history; and that communities are stronger and more resilient when they are inclusive.

The charity’s programmes are delivered by a team of outreach workers, our Volunteering Project Managers, providing 1 to 1 support to clients currently based in Scotland, Manchester, Lancashire, East of England, Wiltshire and South West England.

2

Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

Achievements and performance

Much of the charity’s financial year was impacted by the Coronavirus pandemic and associated restrictions, including multiple national lockdowns that significantly affected our ability to deliver our services. At multiple points in the 12 month period we were not able to provide the face-to-face support which is so effective in supporting our clients and such a key feature of our service. Additionally, the pandemic affected our referral routes and many of the voluntary organisations who offer volunteer placements to our clients.

As such, formal objectives were not set and instead the charity focused on navigating the uncertainty and challenges presented by the pandemic.

The Covid-19 Committee, comprising the Chair of Trustees, Vice-Chair, Treasurer, a further trustee who is a lawyer and the CEO, continued to meet regularly to review the charity’s operations and financial position. The Committee had delegated authority from the Board of Trustees to make decisions regarding appropriate use of funds, whether and how the charity should use the Governments Job Retention Scheme (furlough) and how to manage the risks presented by the pandemic to our staff, clients and wider community.

Between April and June 2020, most of the charity’s staff were placed on furlough leave. This difficult decision was taken as we were unable to deliver the programmes of support for which we had received funding, and it was felt that our restricted funding should be kept for when we were able to resume face-to-face support for our clients and could broker volunteering placements for them once more. Two full-time members of staff were retained in post to provide ongoing remote support across our client groups to any client that requested support, and to contact proactively those clients it was felt were most at risk from the isolation and deterioration in mental wellbeing caused by lockdowns.

During this period, we pivoted our service to focus on providing mental wellbeing support for our clients, and to help them stay well. The charity made full use of digital technology to ensure we could stay in touch with our clients through video calls, depending on their preferences and access to technology. Support was also provided through telephone calls, emails, and messages.

As part of this new focus, we created fortnightly newsletters which were sent electronically to all clients, whether they were engaging with 1-1 support from us or not. As well as providing clients with up-to-date guidance on the pandemic and restrictions, this innovative initiative also included options for clients to stay occupied whilst at home. Each newsletter featured 3-4 different “at home” online/remote opportunities clients could engage with. This was a new step for us, as the volunteering placements we have brokered for our clients to this point have always been “in person” and usually supported by one of our VPMs. However, feedback received from our clients showed that they were becoming bored during lockdowns and struggling to stay motivated and maintain their mental and emotional wellbeing. In response those VPMs who were not on furlough researched different opportunities that clients could take part in from home. Activities included: free access to language learning platforms, citizen’s science projects to get involved with, proof-listening to audio books for visually impaired children and writing to people in hospital. The newsletters were also shared widely throughout our network of referrers, partners, and other stakeholders in order to reach as many people as possible.

3

Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

In addition, we also responded to requests from our clients supported by our Young People programmes who wanted more interactive support. In consultation with them we established an online cookery group that initially engaged with clients in Bristol, and then was also made available to our clients aged 16-25 in Manchester. These weekly sessions kept clients engaged and encouraged them to work as a team to identify suitable recipes, build communication skills through working together and acquire independent living skills through learning to cook different recipes. Clients were involved in choosing the recipe each week, shopping for the ingredients and working together during each session. One client even felt confident enough to run a cookery session by himself for another youth organisation in Bristol, guiding other young people through a recipe.

In June 2020 we decided to give notice on the lease for our office and much of our office equipment and furniture was placed in storage. This decision was made as the Central Team were all working from home, and we would only be able to have one person at a time working in our office, in order to keep staff safe. It was felt that it would be better to use the money usually spent on office rent to support our frontline programme delivery.

In June 2020 we brought our team of Volunteer Project Managers supporting WIS and veteran clients back from furlough leave as we secured funding to support veterans at risk of loneliness and isolation as a result of the pandemic. As restrictions eased over the summer the rest of those who had been on furlough leave returned to their posts and face-to-face support resumed in line with all local and national guidelines.

We did retain some elements of online delivery. In August 2020 we secured ESF funding to deliver our “For My Future” course (which had been developed as a pilot program in 2019-2020) to exoffenders in the Greater Manchester area. The course was intended to be run in person with groups of up to 8 individuals. However, the restrictions meant we were unable to do this and so the program was quickly adapted to be delivered online to smaller cohorts. This proved very successful and demonstrates the resourcefulness and commitment of our Volunteer Project Managers to deliver support to our client groups.

Further restrictions later in 2020 did not result in staff being placed on furlough leave, however the national lockdown at the start of 2021 meant that once again our service provision was interrupted. This time we were able to benefit from flexi-furlough rather than having staff away from work completely, meaning we were able to maintain a higher level of service delivery and presence to support our clients through another challenging period.

As well as the impact on our clients, the pandemic (with associated lockdowns, interruptions to our service and furlough leave) affected our staff. We made the most of video conferencing facilities to bring staff together regularly, and employees were able to access our Employee Assistance Programme (provided via a website and confidential phone line) at any time.

4

Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

Fundraising

Our fundraising plans were also impacted by the pandemic, with many funding streams either being paused, closed altogether, or being changed to respond to the emerging needs presented by Covid19. Fortunately, we were in a strong financial position, and were also able to make the most of Covid19 dedicated funding streams to enable us to continue to provide support to our clients as we progressed throughout the year. We also secured funding for several tablets and SIM cards, as we found that lack of access to technology and data poverty were significant factors affecting our clients’ ability to take part on the online opportunities available to them. These tablets were then loaned to clients to help them stay engaged during periods of lockdown and several clients used them to access the For My Future course.

Despite the challenging fundraising environment, the charity was successful in securing the funds it needed to carry out its programs during the year. This included securing funding from new funders and from those we had previously had a funding relationship with.

The Charity also made use of the Government’s Job Retention Scheme and received funding towards the salaries of those members of staff who were on furlough leave. This enabled us to retain restricted funding for the time when we were able to return to face-to-face program delivery.

Case management system

Towards the end of our financial year, we started the process to move to a new case management system, CharityLog. We feel CharityLog is better placed to allow us to capture all of the data about our clients that we need to run our programs effectively and safely, and to report back to our funders accurately. The system allows for integration of outcomes measurement tools which will enable us to hold all our data in once place. The system is more user friendly than our previous case management system, and from the second year onwards, will be significantly cheaper too. This work continues our progress towards one of the objectives set in 2019: to improve our use of our case management system so that we develop a body of evidence to back up our case for support.

In 2019, one of our objectives was to introduce more effective ways to measure and articulate the impact of our support. At the end of 2019 we introduced the Warwick-Edinburgh Mental Wellbeing Scale. And towards the end of the 2020-21 financial year we made the decision to move from our inhouse outcomes measurement to the Outcomes Star (Pathway Star), a tool widely used in the voluntary sector to measure clients’ progress in 8 key areas over a period of support. We believe this will help us demonstrate to funders (existing and potential) the impact of our work, and recognises the significant impact of the pre-volunteering work that our Volunteer Project Managers carry out.

University of Bristol – student placements

During the year we were invited by the University of Bristol to submit project/consultancy ideas for their students to take part in. Two of our ideas were selected for students to work on.

A second year student undertook an evaluation of our work with Young People in Bristol between 2017 and 2020. This evaluation found that 83% of clients felt the experience of being supported by Step Together was very positive, with the remainder reporting it as positive. 67% of clients said our support had helped them develop their communication skills, 83% said they experienced improved confidence, and 67% reported an increase in self-esteem. The evaluation said “The unique one-onone and unlimited support provided by Step Together is therefore clearly notable to its clients and is very beneficial in allowing them to succeed on the programme and in their volunteering placements.”

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Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

A group of final year students looked at how we could evaluate the social value of our work with WIS service personnel and veterans between 2017 and 2020. They looked at a variety of different measures, including the outcomes data that we collect from our clients. Overall they found that during the period 2017-2020 our program delivered at least £1.90 of value for each £1 invested. This is positive, and we are sure we can build on this and increase the social value of all our programs, especially as this period included the pandemic which affected our ability to support our clients to achieve outcomes that have a social value such as increased confidence and improved relationships with family and friends.

These two pieces of work were extremely helpful to us in providing robust, objective evaluation of the impact of our work and helped to establish a good relationship with one of the country’s top universities. We have been invited to participate in providing placements for students again during the 2021-22 academic year.

In summary, the charity, like many others, has faced a challenging year. We have risen to the challenges we were faced and come through by:

Our focus now is to move forward, ensuring we can build on the excellent work undertaken by the charity’s staff during difficult times by:

Our strategic priorities for 2021-22 are:

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Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

▪ Continue to build on our financial stability through our fundraising efforts.

Financial review

Income for the year was £464,444 which was slightly higher than the £450,000 budgeted. Expenditure for the year was £378,733 which was significantly lower than the £445,686 budgeted. This is primarily down to the charity’s costs being much lower during the pandemic as some staff were placed on furlough leave, and project running costs were not incurred.

Funds carried forward to the 2021-22 financial year amounted to £370,826 of which £240,917 were restricted. The unrestricted reserves at the end of the financial year stood at £129,909.

The charity has secured a number of grants into the 2021-22 financial year totalling £239,270, and around 80% of the charity’s budgeted expenditure is already secured. This is a strong position to be in at the start of our financial year, and demonstrates the charity’s ability to secure funding for its work, despite the challenging fundraising environment of the past 12 months. We continue to prioritise applications for multi-year funding wherever possible, as well as looking to secure unrestricted funding to provide greater flexibility and stability to the charity.

Reserves policy

Total funds held at 31 May 2021 were £370,826, of which £165,075 were unrestricted. The Board of Trustees has agreed that the minimum level of free reserves that the charity should keep will be equivalent to three months’ operating costs, currently estimated at £112,500. Following considerable efforts to secure unrestricted funding to support the charity’s sustainability and careful controlling of costs, the charity has increased its unrestricted reserves over the year to meet its policy.

The financial reserves will enable the charity to meet future commitments and unforeseen expenses without a negative impact on its ability to deliver core services or develop the business in the manner planned. The trustees have agreed that any reserves accrued above the target amount will be used for the following purposes:

Charitable funders and supporters

STV wishes to recognise and thank all of its funders and supporters, listed below for the year June 2020 to May 2021. Without the support of our funders, we would not be able to deliver any of our valuable work, transforming lives of marginalised individuals through volunteering and community engagement:

Armed Forces Covenant Fund National Lottery Community Fund Drapers Charitable Foundation Pilgrim Trust Edward Gostling Foundation Prince of Wales Charitable Foundation ESF Quartet Community Foundation Gannochy Trust Robertson Trust Help for Heroes St James’s Place Foundation Henry Smith Charity Swire Charitable Trust Holywood Trust Veterans’ Foundation Hugh Fraser Foundation Warburtons

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Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

The charity also wishes to acknowledge and thank the individual donors who supported the charity during the financial year.

Structure, governance and management

The association was registered under the Companies Act 1985 on 24 May 1994 as a company limited by guarantee and not having a share capital. The association is registered with the Charities Commission in England & Wales and from 26 June 2009 it has also been registered with the Office of the Scottish charity Regulator. The charity is governed by the Memorandum and Articles of Association.

The charitable company passed a special resolution on 19 April 2016 changing its name to Step Together Volunteering Ltd.

The Board of Trustees is committed to meeting the new Charity Code of Governance as this will strengthen the management of STV. Work is planned for the coming financial year to achieve further compliance with the principles of the Code.

STV’s Board of Trustees is currently comprised of 9 people, with a broad range of skills and professions, including legal, finance, fundraising, marketing, civil service and voluntary sectors.

The staff team is managed by a small management team based in Bristol comprising the Chief Executive and the Operations Manager. The central team also includes an Administration and Communications Office, and a Fundraising Officer. During the financial year all staff were homebased, enabling the charity to keep overhead costs to a minimum. Staff pay and benefits are reviewed annually by the Trustees.

STV is registered with the Fundraising Regulator and supports and adheres to the regulator’s Code of Practice. The charity is also registered with the Information Commissioner’s Office and complies with all Data Protection legislation.

Risk management and delegation

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate systems and controls are in place in order to mitigate those risks and to provide reasonable assurance against fraud and error. During the year the trustees have considered the major risks and systems have been put in place to mitigate their impact.

The charity has a Scheme of Delegation in place which defines which decisions are taken by the Board of Trustees and which are delegated to staff. The Schedule looks specifically at areas of strategy, risk management, legal obligations, organisational policies and procedures, variations to agreed budget and strategic use of reserves.

Public benefit

The Board of Trustees has given due consideration to Charity Commission published guidance on the operation of the public benefit requirement and confirm that these requirements are met by the charity.

8

Step Together Volunteering Ltd.

Report of the trustees

For the year ended 31 May 2021

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Godfrey Wilson Limited were appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 19 October 2021 and signed on their behalf by

Roger Donbavand

Dr Roger Donbavand Chair

9

Independent examiner's report

To the trustees of

Step Together Volunteering Ltd.

I report to the trustees on my examination of the accounts of Step Together Volunteering Ltd. (the charitable company) for the year ended 31 May 2021, which are set out on pages 12 to 28.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 (‘the 2005 Act’), the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Companies Act 2006 (‘the 2006 Act’). You are satisfied that the accounts of the Company are not required by charity or company law to be audited and have chosen instead to have an independent examination.

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section section 44 (1) (c) of the 2005 Act and 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the requirements of Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company is required by company law to prepare its accounts on an accruals basis and is registered as a charity in Scotland your examiner must be a member of a body listed in Regulation 11(2) of the Charities Accounts (Scotland) Regulations 2006 (as amended) and.the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

Godfrey Wilson Limited also provides bookkeeping and payroll services to the charitable company. I confirm that as a member of the ICAEW I am subject to the FRC’s Revised Ethical Standard 2016, which I have applied with respect to this engagement.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 19 October 2021 Rob Wilson FCA Member of the ICAEW For and on behalf of: Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

Step Together Volunteering Ltd.

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 May 2021

Restricted Unrestricted
Note
£
£
Income(and endowments) from:
Donations and legacies
3
21,064
32,135
Charitable activities
4
413,145
-
Investments
-
100
Total income(and endowments)
434,209
32,235
Expenditure on:
Raising funds
35,216
13,258
Charitable activities
375,587
(45,328)
Total expenditure
6
410,803
(32,070)
Net gains / (losses) on investments
-
-
Net income / (expenditure)
23,406
64,305
Transfers between funds
-
-
Net movement in funds
7
23,406
64,305
Reconciliation of funds:
Total funds brought forward
182,346
100,770
Total funds carried forward
205,752
165,075		 2021
Total
£
53,199
413,145
100
466,444
48,474
330,259
378,733
-
87,711
-
87,711
283,116
370,827		 2020
Total
£
54,929
455,319
246
510,494
48,408
376,449
424,857
-
85,637
-
85,637
197,479
283,116

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 14 to the accounts.

12

Step Together Volunteering Ltd.

Balance sheet

As at 31 May 2021

Note
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
12
Net current assets / (liabilities)
Net assets / (liabilities)
13
Funds
14
Restricted funds
Unrestricted funds
General funds
Total charity funds		 £
81,465
297,923
379,388
(8,562)		 2021
£
-
370,826
370,826
240,917
129,909
370,826		 2020
£
-
46,211
250,120
296,331
(13,215)
283,116
283,116
182,346
100,770
283,116

The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors acknowledge their responsibilities for:

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 19 October 2021 and signed on their behalf by

Hayley Rees

Hayley Rees Treasurer

13

Step Together Volunteering Ltd.

Statement of cash flows

For the year ended 31 May 2021

Net movement in funds
Adjustments for:
Depreciation charges
Dividends, interest and rents from investments
Loss / (profit) on the sale of fixed assets
Decrease / (increase) in debtors
Increase / (decrease) in creditors
Net cash provided by / (used in) operating activities
Cash flows from investing activities:
Dividends, interest and rents from investments
Proceeds from investments
Purchase of tangible fixed assets
Net cash provided by / (used in) investing activities
Increase / (decrease) in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2021
£
87,711
-
(100)
-
(35,255)
(4,653)
47,703
100
-
-
100
47,803
250,120
297,923		 2020
£
85,637
-
(246)
-
10,643
682
96,716
246
-
-
246
96,962
153,158
250,120

14

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Step Together Volunteering Ltd. meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executors to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probably when the amount can be measured reliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have been met, then the legacy is treated as a contingent asset and disclosed if material.

Income received in advance of provision of service is deferred until criteria for income recognition are met.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

15

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

h) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the following basis: 2021 2020 Raising funds 12.8% 11.4% Charitable activities 87.2% 88.6%

i) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows: Office equipment 4 years straight line

Items of equipment are capitalised where the purchase price exceeds £1,000.

j) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

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Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

k) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

l) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

m) Financial instruments

The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

n) Pension costs

The employees of the charity are entitled to join a defined contribution pension scheme operated by Scottish Widows, unless they have exercised their right to opt out of scheme membership.

o) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are described below.

Depreciation

As described in note 1(i) to the financial statements, depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. Depreciation rates in operation during the current and prior period were as follows:

Office equipment

4 years straight line

17

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

2. Prior period comparatives

Prior period comparatives
Income from:
Donations and legacies
Charitable activities
Investments
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income / (expenditure)
Transfers between funds
Net movement in funds		 Restricted
£
£
15,583
39,346
455,319
-
-
246
470,902
39,592
35,216
13,192
375,587
862
410,803
14,054
60,099
25,538
-
-
60,099
25,538
Unrestricted		 2020
Total
£
54,929
455,319
246
510,494
48,408
376,449
424,857
85,637
-
85,637

18

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

3. Income from donations and legacies

Small donations < £1,000
Swire Charitable Trust
Worshipful Company of Builders Merchants
Anonymous
Freddie Smith Trust
Herbert & Stefanie Straus Memorial Trust
Mageni Trust
Small donations < £1,000
Stella Symonds Charitable Trust
Swire Charitable Trust
Job Retention Scheme
Job Retention Scheme		 Restricted
£
£
21,064
3,139
-
3,003
-
25,000
-
993
21,064
32,135
Restricted
£
£
-
700
-
500
-
5,000
15,583
2,245
-
750
-
4,901
-
250
-
25,000
15,583
39,346
Unrestricted
Unrestricted		 2021
Total
£
24,203
3,003
25,000
993
53,199
2020
Total
£
700
500
5,000
17,828
750
4,901
250
25,000
54,929

19

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

4. Income from charitable activities

Basil Brown Charitable Trust
Bolton Community and Voluntary Services
Burges Salmon
Dame Violet Wills Trust
De Brye Charitable Trust
Hugh Fraser Foundation
Leigh Trust
National Lottery Community Fund
Quartet Community Fund
St James's Place Foundation
Veterans Foundation
BBC Children in Need
Gannochy Trust
Help for Heroes
Henry Smith Charity
Holywood Trust
HM Treasury Libor Funding
Van Neste Foundation
Goldcrest Chartiable Trust
Warbutons
We Love MCR Fund
Noel Buxton Trust
Society of Merchant Venturers
Department for Digital, Culture Media &
Sport
ABF Soldiers' Charity
Anton Jergens Charitable Trust
Armed Forces Covenant Fund Trust
29th May 1961 Charitable Trust
ESF
Robertson Trust
Pilgrim Trust
Edward Gostling Foundation
Drapers Charitable Fund
Prince of Wales Charitable Foundation
Pat Newman Memorial Trust
Dulverton Trust		 Restricted
£
£
-
-
-
-
-
-
136,771
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,000
-
-
-
3,750
-
11,660
-
10,000
-
-
-
20,000
-
30,000
-
17,500
-
-
-
5,000
-
-
-
88,040
-
-
-
-
-
4,236
-
1,500
-
10,000
-
10,000
-
-
-
15,000
-
-
-
25,000
-
9,688
-
-
-
413,145
-
Unrestricted		 2021
Total
£
-
-
-
136,771
-
-
-
-
-
-
-
15,000
-
3,750
11,660
10,000
-
20,000
30,000
17,500
-
5,000
-
88,040
-
-
4,236
1,500
10,000
10,000
-
15,000
-
25,000
9,688
-
413,145		 2020
Total
£
8,000
20,000
5,010
33,250
500
7,500
9,568
150
1,000
1,000
48,419
-
15,000
-
-
-
5,000
80,000
30,000
16,412
100,000
-
2,000
-
2,000
1,000
-
-
4,790
-
2,500
15,000
10,000
25,000
10,000
2,220
455,319

All income from charitable activities in the prior period was restricted.

20

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

5. Government grants

21

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

6. Total expenditure

Staff costs (note 8)
Travel and subsistence
Communication and IT
Printing, postage and stationery
Recruitment
Staff training
Monitoring and evaluation
Rent and rates
Insurance
Audit and accountancy
Professional fees
Subscriptions
PR & Marketing
Bank charges
Miscellaneous costs
Sub-total
Allocation of support and governance costs
Total expenditure		 Raising funds
£
33,258
-
59
-
-
-
-
-
-
-
-
50
-
-
-
33,367
15,107
48,474		 Charitable
activities
£
198,927
7,007
6,555
230
1,210
1,002
11,042
-
541
-
216
284
-
-
317
227,331
102,928
330,259		 Support and
governance
costs
£
89,470
205
10,173
320
-
383
1,680
3,026
2,396
5,525
2,941
535
800
90
491
118,035
(118,035)
-		 2021 Total
£
321,655
7,212
16,787
550
1,210
1,385
12,722
3,026
2,937
5,525
3,157
869
800
90
808
378,733
-
378,733

Total governance costs were £5,056 (2020: £5,164).

22

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

6. Total expenditure

Staff costs (note 8)
Travel and subsistence
Communication and IT
Printing, postage and stationery
Recruitment
Staff training
Monitoring and evaluation
Rent and rates
Insurance
Audit and accountancy
Professional fees
Subscriptions
PR & Marketing
Bank charges
Miscellaneous costs
Sub-total
Allocation of support and governance costs
Total expenditure		 Raising funds
£
34,029
375
63
42
420
152
-
-
-
-
134
-
-
-
-
35,215
13,193
48,408		 Charitable
activities
£
235,728
21,291
6,898
306
500
1,219
4,750
-
2,513
-
-
244
-
-
401
273,850
102,599
376,449		 Support and
governance
costs
£
83,441
1,591
8,231
294
75
115
-
10,296
2,079
5,164
3,323
980
-
66
137
115,792
(115,792)
-		 2020 Total
£
353,198
23,257
15,192
642
995
1,486
4,750
10,296
4,592
5,164
3,457
1,224
-
66
538
424,857
-
424,857

23

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

7. Net movement in funds This is stated after charging:

Net movement in funds
This is stated after charging:
2021 2020
£ £
Operating lease payments 790 9,480
Trustees' remuneration - -
Trustees' reimbursed expenses - 44
Independent examiners' remuneration
▪Independent examination (including VAT) 1,920 -
▪Other services 3,136 -
Auditors' remuneration:
▪Statutory audit (including VAT) - 2,460
▪Other services - 2,704

8. Staff costs and numbers Staff costs were as follows:

Salaries and wages
Social security costs
Pension costs		 2021
2020
£
£
291,923
311,866
17,602
27,056
12,130
14,276
321,655
353,198

No employee earned more than £60,000 during the year (2020: nil).

The key management personnel of the charitable company comprise the Trustees and Chief Executive Officer. The total employee benefits of the key management personnel were £62,139 (2020: £57,819).

Average head count 2021
No.
13		 2020
No.
14

9. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

24

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

10.
Tangible fixed assets
Cost
At 1 June 2020
Additions in year
Disposals
At 31 May 2021
Depreciation
At 1 June 2020
Charge for the year
On disposals
At 31 May 2021
Net book value
At 31 May 2021
At 31 May 2020
11.
Debtors
Trade debtors
Prepayments
Accrued income
Other debtors
12.
Creditors : amounts due within 1 year
Trade creditors
Accruals
PAYE and national insurance
Pension liability		 2021
£
65,000
4,571
6,802
5,092
81,465
2021
£
198
2,160
3,750
2,454
8,562		 £
8,103
-
-
Office
8,103
8,103
-
-
8,103
-
-
2020
£
30,000
3,760
9,608
2,843
46,211
2020
£
309
2,460
6,431
4,015
13,215

25

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

13. Analysis of net assets between funds

Analysis of net assets between funds
Current assets
Current liabilities
Net assets at 31 May 2021
Prior period comparatives
Current assets
Current liabilities
Net assets at 31 May 2020		 £
240,917
-
240,917
£
192,792
(10,446)
182,346
Restricted
funds
Restricted
funds		 £
138,471
(8,562)
129,909
£
103,539
(2,769)
100,770
Unrestricted
funds
Unrestricted
funds		 Total
funds
£
379,388
(8,562)
370,826
Total
funds
£
296,331
(13,215)
283,116

26

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

14. Movements in funds

Restricted funds
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds
Wounded, injured and sick service
personnel and veterans
Rehabilitation of ex offenders
Supporting young people		 At 1 June
2020
£
24,289
15,221
142,836
182,346
100,770
100,770
283,116		 Income
£
152,705
67,486
186,030
406,221
60,223
60,223
466,444		 £
(132,690)
(60,058)
(154,902)
(347,650)
(31,084)
(31,084)
(378,734)
Expenditure		 £
-
-
-
-
-
-
-
Transfers
between		 £
44,304
22,649
173,964
At 31 May
2021
240,917
129,909
129,909
370,826

Purposes of restricted funds Supporting young people

To provide support to young people with complex needs in Bristol, Greater Manchester and Dumfries & Galloway, to move their lives forward through engagement in community volunteering placements which meet their personal needs and challenges.

Rehabilitation of ex offenders

The programme supported ex offenders in the Greater Manchester area in the financial year.

Wounded, injured and sick service personnel and veterans

To provide support to wounded, injured and sick service personnel and veterans across England and Scotland to engage in community volunteering placements which will support their recovery process and transition to civilian life.

27

Step Together Volunteering Ltd.

Notes to the financial statements

For the year ended 31 May 2021

14. Movements in funds (continued) Prior period comparatives

Restricted funds
Supporting young people
Total restricted funds
General funds
Total unrestricted funds
Total funds
Rehabilitation of ex-offenders
Unrestricted funds
Wounded, injured and sick service
personnel and veterans		 At 1 June
2019
£
21,818
11,641
88,788
122,247
75,232
75,232
197,479		 Income
£
143,465
61,015
266,422
470,902
39,592
39,592
510,494		 £
(140,994)
(57,435)
(212,374)
(410,803)
(14,054)
(14,054)
(424,857)
Expenditure		 £
-
-
-
-
-
-
-
Transfers
between		 £
24,289
15,221
-
142,836
At 31 May
2020
182,346
100,770
100,770
283,116

15. Operating lease commitments

The charity had operating leases at the year end with total future minimum lease payments as follows:

Amount falling due:
Within 1 year
Within 1 - 5 years		 2021
2020
£
£
-
790
-
-
-
790

16. Related party transactions

There were no related party transactions in the current or prior reporting period.

28