Trustees' Annual Report for the period Period start date Period end date 01 09 2024 31 08 2025
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Section A Reference and administration details
Charity name Candover Valley Pre-School
Other names charity is known by
Registered charity number (if any) 1038184
Charity's principal address Alresford Road
Preston Candover Basingstoke Hampshire Postcode RG25 2EE
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr E Daniell Chair Committee
2 Mrs C Sherbrooke Treasurer Committee
3 Mrs G Daniell Committee
4 Mrs E Paul Secretary Committee
5 Mrs S Baird Committee
6 Mr A Baird Committee
7 Mrs A Murray 24 [th] September 2024 Committee
8 Mr B Robinson 20 [th] May 2025 Committee
9 Mrs I Robinson 20 [th] May 2025 Committee
10 Mrs H Rundall Left 24 [th] September 2024 Committee
11 Miss E Pilbeam Left 24 [th] September 2024 Committee
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Candover Valley Pre-School is registered with the Charity Commissioners Type of governing document (No. 1038184) and administered under the constitution adopted on 12th (eg. trust deed, constitution) May 1998. Unincorporated charity How the charity is constituted
(eg. trust, association, company) Trustees are appointed each year at the Annual General Meeting or Trustee selection methods during the year if a vacancy arises. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objectives of the pre-school are to advance the development and education of children under statutory school age and to encourage parents to understand and provide for the needs of their children through a community group in the Candover Valley.
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The day-to-day management of the pre-school is carried out by the trustees in conjunction with the teaching staff. The pre-school provides sessional day care for children between the ages of 2 years until they start school.
The pre-school is a member of the Preschool Learning Alliance and are Ofsted inspected
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
This has been an exciting and productive year, and I would like to reflect on Summary of the main the key achievements, challenges and plans for the future. achievements of the charity Team update during the year Louise Hatton has taken on the role of PANCO (Physical Activity and Nutrition Coordinator) – which falls in line with the new Nutrition Guidance which has been published this term and is compulsory for all settings. Carly Ray has taken on the role of Sustainability lead – working with me to create a setting sustainability action plan and guiding the team through changes to support this government initiative. Please expect upcoming communication regarding both new initiatives as we will need your support! Annie Miles has left the full time preschool team due to changes in her personal circumstances, including moving further afield. Annie remains a close friend to the preschool and has therefore committed to remaining on our bank staff list, ensuring she is still able to support CVP whenever she can. Modupe Salami has officially joined the preschool team, moving from a bank staff contract to fixed hours this term. Mini Loftus and Steph Baird remain on our list of supportive bank staff. Enrolment and growth We have lower numbers than anticipated this academic year as several families who had registered to start with us in September 2025 withdrew their registrations. Ensuring we gained valuable feedback about these changes, we have found a reflection of the changes to government funding as several of the children registered did not fulfil their registration with us due to having attended a nursery taking younger children utilising the new allocated funding and then not wanting to change their child’s settings once they had settled. We also had two children who did not start this year due to family relocation/lack of relocation. We have 4 children starting this term – plus an interested party who toured the preschool this week. We have also created advertising to support the growth of the preschool and this term we will aim to build numbers. These lower numbers however do meet the changes to the preschool staffing and therefore we are accurately staffed for the number of children in attendance. Curriculum development CVP continues to develop our focus on child led learning. This approach nurtures curiosity, creativity and critical thinking, fostering a love for learning. It respects each child’s unique pace and preferences, promoting confidence and independence. By allowing children to lead their own learning experiences, they develop essential social, emotional and cognitive skills that form a strong foundation for lifelong learning and wellbeing. Our children have shown remarkable progress and our teachers are continually developing professionally through workshops, training events and professional reflection. We continue to further enhance the preschool curriculum by introducing extra curricular activities, such as DramaTots and Outdoor woodland learning sessions. These sessions are designed to ensure a well rounded experience for our students and help them to develop critical social and physical skills. We were lucky to be selected for the Hampshire County Project – where Carly Ray worked with the advisory teachers for Hampshire to develop knowledge on the impact of sensory input to learning. The course was fantastic and we have seen some wonderful developments in the setting thanks to the knowledge gained. We were also asked to have our setting photographs featured in the next course as CVP had created so many positive sensory safe environments. Louise Hatton completed the Word Awareness project, which was a long term project with Hampshire, exploring the importance of focussed teaching to develop vocabulary and language skills. This has been a fascinating
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Section D Achievements and performance
project and has directly impacted the 1:1 sessions Louise holds with children showing a developmental communication delay. The growth and development evidenced has been of great value. Community Engagement This year we have continued to strengthen our partnership with parents and carers through various events, such as parent-teacher meetings and fundraising/social events. We have also developed a focus on an open door policy and welcome parents into preschool to build on the important relationship we share as carers. We have been focussing on offering a supportive environment, advocating emotional wellbeing. We have enjoyed trips into the local community to both the shop and the church. We held Mother’s Day Tea, Father’s Day “Cheese and nibbles”, Healthy Child workshop in preschool where the children learnt about oral hygiene and healthy eating (run by Suzanne Shields from Hampshire Healthy Families), a school readiness workshop for parents (again run by Suzanne), our Graduation ceremony and end of term family picnic/fete – to name a few! Facilities and resources The team have worked hard to continue to develop the classroom space. The focus this year has been creating a more homely environment, creating a feeling of safety and comfort. Reduced lighting, low level warm lights and soft furnishings have had a big impact on the way in which the children have settled back into preschool this term – a home from home. These changes to the environment have also reflected the knowledge from this years County Project, which focussed on sensory input for children. We also worked closely with Jenny Hammond, Advisory Teacher for Hampshire, to further develop the classroom to support child initiated learning. We have reduced the number of resources in each area (e.g 5 cars lined up in numbered spaces, rather than a basket of 30). This means children are able to make more intentional choices within their play. While the year has been largely successful, we have encountered some challenges... Managing growth With lower numbers than anticipated this academic year, there is a focus on marketing strategy. Ensuring the preschool remains sustainable requires growth which therefore is a priority this term. Advertising has been created to deploy in the local area and as always ‘word of mouth’ supports expansion. Building/maintenance There is also non-compliant fire door which remains under consideration for works by the school. The school have had this work assessed but we await action. The internal door between preschool and the school has been raised as a concern due to access. The preschool have requested a ‘thumb turn lock’ to be added to the door which would allow use as a fire exit in an emergency but would prevent access to the preschool from the school. This falls in line with our lockdown procedures so is a priority action this term. The preschool team have also recognised that the outdoor paving is uneven and may pose a risk to those using our outdoor space. We have received quotations for works to replace the paving and/or replace this with soft play flooring. We have then applied for a grant to cover the cost of these works however this is still under consideration so little progress has been made. Budget management Due to ever rising operational costs, CVP does require fundraising to remain top priority. Fundraising is essential for our charity preschool to provide quality education, resources and opportunities. We greatly value your support in enriching our preschool community – every contribution, big or small, helps us to continue to provide exceptional educational experiences for your children. Contributions can be made both through financial donations, donations which support fundraising events (such as raffle prizes and cake donations for cake sales) and through offering time to support our fundraising efforts. This academic year there will also be a need to address
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Section D Achievements and performance
and apply for available charitable grants – if anyone can offer time of expertise in this please let me know. Our goals for the coming year… Parent engagement We aim to further strengthen the partnership with parents by introducing more parent focussed workshops and events, improved communication channels and increased involvement with preschool activities. We also intend to encourage more parental engagement in developing children’s learning at home. We will be creating a Lending Library of resources which can be borrowed to support this initiative. Sustainability initiatives In the coming year, we are also focusing on integrating sustainability practices more thoroughly into our day to day operations, including more considered waste disposal, focussing on reducing single use plastic, recycling and composting. Developing a sustainability action plan will give the preschool a focus for this and falls in line with the new government guidelines for Early Years. Wider engagement with the community We continue to invest in the value gained from inviting visitors into the preschool and finding wider opportunities for us to engage with our community and would like to enhance this further over the coming academic year. If you have a career of interest or a special skill such as playing a musical instrument, please consider popping into the preschool for a visit to chat/demonstrate to the children. Please pop an email to Heidi in order to organise this! Professional development Supporting the team to build on the depth and breadth of their knowledge remains a priority. Continued professional development is vital for enhancing skills, staying current with industry advancements and ensuring the highest standards of practice and growth are upheld. Staff continue to develop professional knowledge through our online training provider EYA and training events offered by Hampshire County Council. In conclusion.. I would like to express my gratitude to the teaching staff, administrative team and support staff for their dedication and hard work throughout the year. The commitment to provide a nurturing and enriching environment in invaluable. Special thanks to the parents and carers for their ongoing support and trust in Candover Valley Preschool. Lastly, I appreciate the committee members for their continued guidance and strategic vision, which allows our preschool to flourish.
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Section E Financial review
The pre-school aims to Brief statement of the charity’s policy on reserves 1. To ensure that we can provide a consistent level of service protecting against unforeseen losses to income or increases in expenses. 2. To ensure that our liabilities can be met should our setting need to close. We currently maintain a reserve of £44,346.42. Details of any funds materially n/a in deficit
Further financial review details (Optional information)
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The Year End budget review on the handout gives a high-level
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You may choose to include breakdown of income and expenditure for the academic year 2024/2025.
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additional information, where We ended the academic year on a loss. The financial pressures of early
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relevant about: years settings are well publicised and we are no exception, with our
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the charity’s principal budget deficit reflecting this. We are fortunate to have reserves in place sources of funds (including which we are utilising but using this year on year is not a sustainable any fundraising); solution. This is why fundraising, grant applications and raising pupil
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how expenditure has numbers is so important to ensure we remain financially viable. Echoing Ed’s comments, Milly and her brilliant team have worked hard to create a
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supported the key objectives supportive, nurturing happy environment loved by many children which
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of the charity; we would like to see continue for many years to come.
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investment policy and Total income objectives including any Government funding came in under expectations due to a revision of ethical investment policy funded children’s hours since last September. Of this funding amount adopted. received, approximately 20% was from 2-year-old extended funding. The £300 received in grants was from the Allotment Society. Fee income came in over expectations due to an increase in children’s hours as the year progressed.
Since adding a voluntary donation of £25 to termly invoices, we have received fewer one-off donations, but the end result is positive given that overall donations have increased with most parents paying it. Going forward, with parents’ permission, we shall claim gift aid on these donations which will further bolster these figures. Expenditure Staffing costs have risen due to the statutory changes outlined in last year’s Autumn budget.. The national minimum wage rose in April by 6.7%, building on a previous increase the year before of 9.8%. In addition to this, we reviewed staff salaries and made appropriate increases in recognition of their hard work, whilst being cognisant of our financial constraints. As we have no control over the statutory changes, over the course of the year we explored which levers we could pull to try and make up some of this shortfall. As from September, the unfunded fee rate will increase to £8.95, along with offering one start time, lunchtime finish and end of the day finish. Together, these two changes should bolster fee income by approximately £3,000. Whilst this is not a magic solution to the financial pressures we face, every little helps.
Please note that the preschool accounts have now been prepared on a receipts and payments basis. As a result, the current year’s figures are not directly comparable on a like for like basis with the previous year’s accounts, which were prepared using a different accounting approach.
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Going forward, the accounts will continue to be prepared on this basis to provide consistency and clarity in future reporting periods.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) U.Rambaccussing Full name(s) Urmila Rambaccussing Position (eg Secretary, Chair, Treasurer etc) Date 20/06/2026
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name CANDOVER VALLEY PRE-SCHOOL members of
On accounts for the year 31[st] August 2025 Charity no 1038184 ended (if any) Set out on pages 4
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2025 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 27/06/26 Name: Ryan Rambaccussing FCA Relevant professional ICAEW qualification(s) or body (if any):
Address: 26 Majestic Road Basingstoke RG22 4XD
October 2018
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IER
Candover Valley Preschool
Receipts and Payments Account for the year ended 31 August 2025
| RECEIPTS | 2025 | 2025 |
|---|---|---|
| £ | £ | |
| Unrestricted | Restricted | |
| Parental Fees | 36,212.00 | |
| OWLS | 2,424.00 | |
| Drama Tots | 2,250.00 | |
| Parental Donations | 1,234.00 | |
| Registrations | 265.00 | |
| EYE Funding | 85,742.32 | |
| SEN Funding | 3,882.46 | |
| Fundraising | 8,755.70 | |
| Grants | 300.00 | |
| Interest | 457.12 | |
| Other | 282.79 | |
| TOTAL RECEIPTS | 141,805.39 | |
| PAYMENTS | 2025 | 2025 |
| £ | £ | |
| Unrestricted | Restricted | |
| Wages | 120,223.28 | |
| Pensions | 5,854.41 | |
| Rental Charges | 11,764.89 | |
| Business Rates | 1,197.60 | |
| Accountancy | 2,860.80 | |
| Insurance | 1,169.30 | |
| Administration | 2,415.89 | |
| Groceries | 468.19 | |
| Stationery | 1,919.51 | |
| Equipment | 1,075.55 | |
| Drama Tots | 1,645.00 | |
| Training | 869.14 | |
| Fundraising | 2,301.43 | |
| Other | 496.85 | |
| Total Payments | 154,261.84 | |
| Net Receipts for the year | -12,456.45 | |
| Cash book balance brought forward at 01.09.24 | 65,919.55 | |
| from Statement of Assets and Liabilities 2024 | ||
| Cash book carried forward at 31-8-25 | 53,463.10 | |
| Statement of Assests & Liabilities at Year end 31 August 2025 | ||
| Monetary Assets | 2025 | |
| £ | ||
| Santander Rerves Account | 44,346.42 | |
| Santander Current Account | 9,116.68 | |
| Cash | None | |
| Investments | None | |
| Total monetary assets | 53,463.10 | |
| Liabilities | None |
Non- Monetary Assets
Various - Toys and other equipment for use by children aged 0-4 years old