Information required for your annual report This is for Charities not subject to full Audit
This information is required in order for you to comply with reporting requirements under the Charities Act. Please write your responses exactly as you want them to appear in your accounts. Use your mouse or tab key to move from grey box to grey box to complete this form. Once completed, save it and email it back to us. This is your chance to tell people what you do. Feel free to write as much as you like and we will put this into the report and accounts.
Group’s full name: Ashfield Play Forum Other names by which you are known: N/A The main contact address for the organisation: Morven Avenue, Sutton-in-Ashfield, Notts. NG17 1AN Your charity registration number: 1037959 And (if applicable) Your company registration number: N/A
| Names of all current trustees, (directors) | Names of all current trustees, (directors) | Names of all current trustees, (directors) |
|---|---|---|
| Name | Start date if not serving since the start of this accounting period dd/mm/yy |
Office held (if applicable) |
| Mrs Helen Marriott | Chair | |
| Mr George Powell | Secretary | |
| MrsV Moody | committee member | |
| MrR Wyatt | treasurer | |
| MrsD Fowler | Committee Member | |
| Michell Squires | 6.3.25 | Committww Member |
| Mrs KayHill | 31.5.24 | committee member |
Names of other trustees, (directors) who have served during the period covered by the accounts but are not currently serving. (Continue on a separate sheet if necessary)
| necessary) | |
|---|---|
| Name | Date of resignation/departure |
| dd/mm/yy |
The names, job titles and remuneration & benefits paid to your senior management staff N/A
The methods adopted for the recruitment and appointment of new trustees (How are your trustees appointed?):
Trustees are recruited from the Play Forum membership and appointed each year at the A.G.M
Objectives and activities
What are the formal purposes (objectives) of your charity, as set out in your governing document? The principal objects of the charity is to promote an appreciation amongst the public of the short and long term values of children's play in Ashfield towards improving the conditions of life for young people.
What are your main activities? (the things you do in order to achieve the objectives) Ashfield Play Forum provides a scrapstore, equipment and toy loan service for groups and individuals working with children in Ashfield, along with free play days and play related training and workshops. We also provide low cost room hire for community groups
How do these activities benefit the public?
Our unique services and projects enable children and young people to participate in creative and physical activities and develop emotional and social skills.
Please confirm that you have considered the charity Commission’s guidance on ‘public benefit’. Click here for a link to this guidance.
Yes
Summary of the main achievements during the period
What did you actually do? (You could add some statistics if you like, and give more detail of your activities):
The Play Forum are pleased to announce that all our projects achived their targets for the year and in some cases we exceeded out expectations.
We continued to provide our membership with free resources from the scrapstore, toy library and loan equipment projects, and in addition organised 4 large outdoor play days during the summer and 4 smaller events later in the year. We also continued to provide the 'play in a bag' activity packs.
We provided a variety of free training courses open to all people in the community throughout the year.
Financial review
Please comment on your financial position at the end of the reporting period (You might for example, refer to the surplus or deficit you’ve made, or the movement in the fund balances. Are you happy? – the choice is yours. )
What is your policy on reserves? (Your policy should include: why you need reserves, the target level, your current position, your plans to increase or use your reserves and how often you review this policy. If you do not need reserves you should explain the reason.)
Reserves are held in line with our constitution and can be used for the dissolution of the Play Forum or building repair emergencies. All policies are reviewed on a yearly basis and updated accordingly
What financial risks do you face?
Loss of unrestricted income from room hire, reduction in grants available .
If any of your funds are in deficit, what are you planning to do about it? N/A
Detailed information if you hold funds for 3rd parties (other groups or individuals): names and their main objects, a description of the assets held, opening balances/ in/ out/ closing balances N/A
Funds
If your accounts include any designated or restricted funds, the notes to the accounts need to include a short explanation of the purpose and of each fund.
For example:
Name of fund: “ The vehicle replacement fund ” Purpose: “ To build up sufficient funds to replace vehicles on a 5 year schedule ”
For each fund you hold, please give the details:
Additional information
This is a chance to add any other information to your report.
For example: if you give grants, what is your policy? Do you want to say anything about your funders or supporters?
Ashfield Play Forum (Registered charity, number 1037959) Financial statements for the year ended 31 March 2025
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 - 8 | Notes to the accounts |
Ashfield Play Forum Trustees’ annual report for the year ended 31 March 2025
Full name Ashfield Play Forum
Registered charity number 1037959
Principal address
Morven Avenue, Sutton-in-Ashfield, Nottinghamshire, NG17 1AN
Trustees
Helen Marriott, Chair Doreen Fowler George Powell, Secretary Victoria Moody Robert Wyatt, Treasurer Kay Hill, from 31/05/24 Michell Squires, from 06/03/2025
Independent examiner
Eva Stevens, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its constitution adopted 8 March 1990 and most recently amended 26 September 2018.
Trustees are recruited in line with our policies and constitution and are appointed throughout the year and where applicable re-elected at the AGM each year. Trustees are made up of individuals and groups from the Play Forum membership.
Objectives and activities
The principal object of the charity is to promote an appreciation amongst the public of the short and long term values of children's play in Ashfield towards improving the conditions of life for young people.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
Ashfield Play Forum provides a scrap store, equipment and toy loan service for groups and individuals working with children in Ashfield, along with free play days and play related training and workshops. We also provide low cost room hire for community group
Our unique services and projects enable children and young people to participate in creative and physical activities and develop emotional and social skills. Develop emotional and social skills.
2
Ashfield Play Forum
Summary of the main achievements during the period
The Play Forum are pleased to announce that all our projects achieved their targets for the year and in some cases we exceeded our expectations.
We continued to provide our membership with free resources from the scrap store, toy library and loan equipment projects, and in addition organised 4 large outdoor play days during the summer and 4 smaller events later in the year. We also continued to provide the 'play in a bag' activity packs.
We provided a variety of free training courses open to all people in the community throughout the year
Financial review
All the restricted funded projects are in line with budgets and our continued thanks go to the National lottery and Nottinghamshire County Council for their continued financial support. This support coupled with an increase in room rental has culminated in an increase of our unrestricted reserves in line with our expectations. The sector is always challenging, and balancing charitable community benefit with sustainability and affected by governmental decisions which are outside of our control but nevertheless impact financially. The trustees are always planning ahead and keep a careful watch on the finances of the charity Risk analysis
Loss of unrestricted income from room hire, reduction in grants available.
The charity’s policy on reserves
Reserves are held in line with our constitution and can be used for the dissolution of the Play Forum or building repair emergencies. All policies are reviewed on a yearly basis and updated accordingly.
Signed on behalf of the charity’s trustees:
07/10/2025
Signed ______ Date _ Helen Marriott, Trustee
3
Independent examiner’s report to the trustees of Ashfield Play Forum for the year ended 31 March 2025
I report to the trustees on my examination of the accounts of Ashfield Play Forum (the charity) for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 07/10/2025 Eva Stevens BSc, CPFA Employee of Community Accounting Plus
4
Ashfield Play Forum Receipts & payments account for the year ended 31 March 2025
| 2024 Total Unrestricted Funds Funds £ Note £ Receipts 1915 Bank interest 2353 85228 Grants & donations 2 - 541 Membership - Sundry Income 112 29652 Rental income 39987 3 Resource sales 245 117339 Total receipts 42697 Payments 74 Computer, internet & postage - 1544 Equipment & materials 136 359 Hospitality - 1562 Insurance - 977 Legal & professional fees - 922 Office expenses - 101 Printing & reproduction 360 Publications & subscriptions - 6450 Repairs & maintenance 4571 2415 Room hire - 441 Telephone - 4531 Toys - 15372 Training - 11871 Utilities 1821 1990 Vehicle expenses 541 195 Volunteer expenses - 66349 Wages, NI & pensions 19652 10197 Workshop & activity expenses - 585 Sundry payments 30 126295 Total payments 26751 (8956) Net receipts/(payments) 15946 128934 Cash funds at start of this period 65928 119978 Cash funds at end of this period 81874 |
2025 Restricted Total Funds Funds £ £ - 2353 79506 79506 - - - 112 - 39987 - 245 79506 122203 - 3905 4041 144 144 2452 2452 1101 1101 588 588 535 535 - - 2968 7539 - - 474 474 - - 13128 13128 3577 5398 1148 1689 140 140 36558 56210 8340 8340 - 30 75058 101809 4448 20394 54050 119978 58498 140372 |
|---|---|
5
Ashfield Play Forum Statement of assets and liabilities at 31 March 2025
----- Start of picture text -----
2024 2025
£ Cash assets Note £
119617 Bank accounts 140003
361 Cash in hand 369
119978 140372
Other monetary assets
6639 Debtors & prepayments 4 774
6639 774
Assets retained for the charity’s own use
2 x PC's purchased Feb 2023, cost £990
Building purchased in 2000 and revalued in 2005 to £281,704
Liabilities
(1186) Creditors 5 (2426)
(3985) Advance receipts - Rental income
(5171) (2426)
----- End of picture text -----
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ 07/10/2025 Robert Wyatt, Trustee
6
Ashfield Play Forum Notes to the accounts for the year ended 31 March 2025
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| National Lottery Community Fund NCC Grant aid 3. Restricted funds analysis Restricted funds TNL Community fund Nottinghamshire County Council Unrestricted funds General |
Unrestricted £ - - - Opening Receipts balance £ £ 54050 75036 - 4470 54050 79506 65928 42697 65928 42697 |
Unrestricted £ - - - Opening Receipts balance £ £ 54050 75036 - 4470 54050 79506 65928 42697 65928 42697 |
Restricted £ 75036 4470 79506 (Payments) £ (70588) (4470) (75058) (26751) (26751) |
Total £ 75036 4470 |
|---|---|---|---|---|
| 79506 | ||||
| Closing balance £ 58498 - |
||||
| 79506 | 58498 | |||
| 42697 | 81874 | |||
| 42697 | 81874 |
The specific purposes for which the funds are to be applied are as follows:
-
TNL Community fund - to provide free play days, environmental play project and training for the children and adults of Ashfield and the surrounding area. The funding pays for some salary, overhead and project running costs.
-
Nottinghamshire County Council – to cover staff salaries.
7
Ashfield Play Forum
4. Debtors & prepayments
| Prepayment: Insurance Prepayment: Subscriptions Prepayment: Vehicle expenses |
£ 354 59 361 |
|---|---|
| 774 |
5. Creditors
| Legal & professional Wages, NI & Pension |
£ 684 1742 |
|---|---|
| 2426 |
6. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
7. Related party transactions
There were no related party transactions in this period.
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Advance receipts: These are amounts received by the charity in the accounting period, for use in a future period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
8
Annual accounts 31/05/2025 report to the management committee
Ashfield Play Forum Morven Avenue, Sutton-in-Ashfield Nottingham NG17 1AN
Please reply to Seraya
07/10/2025
Dear Board Members,
We are pleased to supply final copies of your accounts for the period ending as above. Please either print a copy, sign and date in black ink, and return to us by post or, email a signed pdf back to your Accountant. You should already have received our invoice for the work. Once we have confirmed receipt of your payment, we will then sign and return the final accounts to you.
On completion of the work we have the following recommendations to make regarding the financial management of your organisation: in order to get QuickBooks as arcuate as possible and to help with future inputting we recommend you book in a financial management session with us..
If you need further advice or explanations, please do not hesitate to contact us.
Finally, we would be most grateful if you could complete the enclosed monitoring and feedback form and return it to us, or complete the form electronically by clicking here
Yours faithfully,
Eva Stevens BSc, CPFA
Community Accounting Plus
Monitoring & Feedback Form
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