Ashfield Play Forum (Registered charity. number 1037959) Financial statements for the year ended 31 March 2024 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING Ashfield Play Forum Trustees, annual report for the year ended 31 March 2024 Full name Ashfield Play Forum Registered charity number 1037959 Principal address Morven Avenue, Sutton-in-Ashfield, Nottinghamshire, NG17 1AN Trustees Helen Marriott, Chair George Powell, Secretary Robert Wyatt, Treasurer Doreen Fowler Heather Webster Victoria Moody Kay Hill, from 31105124 Independent examiner John O'Brien, employ* of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL Governance and management The charity is operated under the rules of its constitution adopted 8 March 1990 and most re￿ntlY amended 26 September 2018. Trustees are recruited in line with our policies and constitution and are appointed throughout the year and where applicable r&elected at the AGM each year. Trustees are made up of individuals and groups from the Play Forum membership. Objectives and activities The principal object of the charity is to promote an appreciation amongst the public of the short and long temi values of children's play in Ashfield towards improving the conditions of life for young people. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main activities undertaken for the public benefit To meet our aims. we provide a scrap store, equipment and toy loan service for groups and individuals working with children in Ashfield, along with free play days and play related training and workshops. We also provide low cost room hire for community groups. Our unique services and projects enable children and young people to participate in creative and physical activities and develop emotional and social skills. Ashfield Play Forum Summary of the main achievements during the period The Play Forum are pleased to announce that all our projects achieved their targets for the year and in some cases we exceeded our expectations. We continued to provide our membership with free reSoUr￿S from the scrapstore, toy library and loan equipment projects, and in addition organised 4 large outdoor play days during the summer and 1 smaller event later in the year. We also continued to provide the 'play in a bag. activity packs which we began during COVID when play events could not be held. We also provided a variety of free training courses open to all people in the community throughout the year. Financial review All the restricted funded projects are in line with budgets and our continued thanks go to the National Lottery and Nottinghamshire County Council for their continued financial support. This support coupled with an increase in room rental has culminated in an increase of our unrestricted reserves in line with our expectations. The sector is always a challenging one balancing charitable community benefit with sustainability and affected by governmental decisions which are outside of our control but nevertheless impact financially. The trustees are always planning ahead. Risk analysis Grant income is always challenging and whilst room rental and room hire could achieve a modicum of sustainability Ashfield Play Forum relies on grant income to deliver its, various projects. The trustees are always seeking opportunities to maintain the level of service that has been enjoyed thus far. The charity's policy on reserves ReseNes are held in line with our constitution and can be used for the dissolution of the Play Forum or building repair emergencies. All policies are reviewed on a yearly basis and updated accordingly. Signed on behalf of the charity's trustees: Signed Helen Mclllio Date 1510112025 rustee Independent examiner's report to the trustees of Ashfield Play Forum for the year ended 31 March 2024 I report to the trustees on my examination of the accounts of Ashfield Play Forum (the charity) for the year ended 31 March 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection viith the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charty as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O'B FCIE Employee of Community Accounting Plus Date 1510112025 Ashfield Play Forum Receipts & payments account for the year ended 31 March 2024 2023 Total Funds 2024 Total Funds Unrestricted Restricted Funds Funds Note Receipts Bank interest Equipment hire & sales Grants & donations Membership Rental income Resource sales Total receipts 665 533 130543 2102 22912 89 156844 1915 1915 4856 541 29652 80372 85228 541 29652 36967 80372 117339 Payments Computer, internet & postage Equipment & materials Hospitality Insurance Internal recharges Legal & professional fees Office expenses Printing & reproduction Publications & subscriptions Repairs & maintenance Room hire Telephone Toys Training Utilities Vehicle expenses Volunteer expenses Wages, Nl & pensions Workshop & activity expenses Sundry payments Total payments 1350 3071 364 1782 74 1544 184 1266 10413 977 922 99 360 3702 2415 441 4531 15372 7869 1990 195 47231 10197 184 109966 74 1544 359 1562 175 296 (10413) 802 3274 245 623 2686 977 922 101 360 6450 2415 441 4531 15372 11871 1990 195 66349 10197 585 126295 2748 503 2610 10826 8232 1653 317 74013 12487 78 124916 4002 19118 401 16329 31928 97006 128934 Net receiptsl(payments) Cash funds at start of this period Cash funds at end of this period 20638 45290 65928 (29594) 83644 54050 (8956) 128934 119978 Ashfield Play Forum Statement of assets and liabilities at 31 March 2024 2023 2024 Cash assets Bank accounts Cash in hand Nots 128055 879 128934 119617 361 119978 Other monetary assets Stock Debtors & prepayments 400 4133 4533 6639 6639 Assets retained for the charity's own use 2 x Pc's purchased Feb 2023, cost £990 Building purchased in 2000 and revalued in 2005 to £281,704. General equipment. Liabilities Creditors Advance receipts - Rental income (2101) 6578 (8679) (1186) 3985 (5171) These financial statements are accepted on behalf of the charity by: Signed Robert Wyatt, Trustee Dated 1510112025 Ashfield Play Forum Notes to the accounts for the year ended 31 March 2024 1. Receipts & payments accounts Receipts and payments accounts contsin a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent v4ill include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestricted Re*ricted Tolal Nab'onal Lottery Community Fur¥J NCC Grant aid SurTrJry dorkqtior6 75902 4470 75902 4470 4856 85228 4856 4856 80372 3. Restricted funds analysis Opening balance Receipts (Payments) Closing balance Restricted funds TNL Community furKI Noth'rohamshire County Council BBC Children in Need 68701 75902 4470 (90553) (4470) 14943 (109966) 54050 14943 83644 80372 54050 Unrestricted funds General 45290 45290 36967 36967 16329 (16329) 65928 65928 The specific purposes for which the funds are to be applied are as follows: TNL Community fund - to provide fr￿ play days. environmental play project and training for the children and adults of Ashfield and the surrounding area. The funding pays for some salary, overhead and project running costs. Nottinghamshire County Council - to cover staff salaries. BBC Children in Need - to cover project running costs. Ashfield Play Forum 4. Debtors & prepayments Debtors Prepayment" Insuran Prepayment: Subscriptions Prepayment" Vehicle expenses 5672 410 228 329 6639 5. Creditors Legal & professional Wages, Nl & Pension 660 526 1186 6. Trustees, remuneration Trustees re￿iVed no expenses, remuneration or benefits in this period. 7. Related party transactions There were no related party transactions in this period. 8. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Advance receipts: These are amounts re￿iVed by the charity in the accounting period, for use in a future period. Debtors: These are amounts owed to the charty. but not re￿iVed in the accounting period. Prepayments: These are ServI￿S that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.