## **Ashfield Play Forum** (Registered charity, number 1037959) **Financial statements for the year ended 31 March 2023**
|**Page**|**Contents**|
|---|---|
|2 - 3|Trustees’ annual report|
|4|Independent examiner’s report|
|5|Receipts & payments account|
|6|Statement of assets & liabilities|
|7 - 8|Notes to the accounts|
## **Ashfield Play Forum Trustees’ annual report for the year ended 31 March 2023**
**Full name** Ashfield Play Forum
## **Registered charity number** 1037959
## **Principal address**
Morven Avenue, Sutton-in-Ashfield, Nottinghamshire, NG17 1AN
## **Trustees**
Helen Marriott, Chair, from 30/07/23 Heather Webster Victoria Moody, Secretary G Powell, from 30/07/23 Robert Wyatt, Treasurer Teena Needham, until 30/07/23 Doreen Fowler Stephen Needham, until 30/07/23
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 8 March 1990 and most recently amended 26 September 2018.
Trustees are recruited in line with our policies and constitution and are appointed throughout the year and where applicable re-elected at the AGM each year. Trustees are made up of individuals and groups from the Play Forum membership.
## **Objectives and activities**
The principal object of the charity is to promote an appreciation amongst the public of the short and long term values of children's play in Ashfield towards improving the conditions of life for young people.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main activities undertaken for the public benefit**
To meet our aims, we provide a scrap store, equipment and toy loan service for groups and individuals working with children in Ashfield, along with free play days and play related training and workshops. We also provide low cost room hire for community groups.
Our unique services and projects enable children and young people to participate in creative and physical activities and develop emotional and social skills.
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## **Ashfield Play Forum**
## **Summary of the main achievements during the period**
The Play Forum continued to provide accessible free training to people who live in the Ashfield area and the number of people who have attended our courses has increased. We have spent the training budget on a variety of different courses which complement what we are asked to provide from the monitoring forms given out.
Our scrapstore service has been busy with a slight increase in membership, but the Covid Factor has seen a number of individuals and groups not return as they have stopped operating in the community.
This is our final year of funding from Children in Need. Our toy library has been funded by them, and again because of Covid we had a surplus on the budget so we were allowed to run over our project time limit and this funding finished in June 2023. The toy library has been very successful with over 250 families signed up for membership and it has continued to run alongside our scrapstore project although we have had to reduce its operating hours.
Finally, we have run several outdoor play events along with our funded Environmental project and all have seen an increase in numbers. The Environmental project has seen the Play Forum network with other local organisations which has helped us reach more young families. Through monitoring we have been able to provide varied craft and play activities throughout the year and all of our given targets have been met.
## **Financial review**
The balances on the restricted funds are as budget and the increase in Unrestricted funds only adds to the sustainability of the group by increasing reserves in uncertain times. The inflow of financial support from Nottinghamshire County Council, Children in Need and The National Lottery has certainly helped the group in consolidating our position.
## **Risk analysis**
The financial risks relate to loss of unrestricted income from room hire and a reduction in grants that are available.
## **The charity’s policy on reserves**
Reserves are held in line with our constitution and can be used for the dissolution of the Play Forum or building repair emergencies. All policies are reviewed on a yearly basis and updated accordingly.
## Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ 07/03/2024 Helen Marriott, Trustee
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## **Independent examiner’s report to the trustees of Ashfield Play Forum for the year ended 31 March 2023**
I report to the trustees on my examination of the accounts of Ashfield Play Forum (the charity) for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ 07/03/2024 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Ashfield Play Forum Receipts & payments account for the year ended 31 March 2023**
|_2022_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
53
Bank interest
665
-
Equipment hire & sales
533
90123
Grants & donations
**2**
500
592
Membership
2102
13455
Rental income
22912
-
Resource sales
89
1109
Sundry income
-
105332
**Total receipts**
**26801**
**Payments**
-
Computer, internet & postage
-
1620
Equipment & materials
128
245
Hospitality
112
1271
Insurance
560
882
Legal & professional fees
-
1360
Office expenses
1
398
Printing & reproduction
-
101
Publications & subscriptions
136
3434
Repairs & maintenance
245
2280
Room hire
-
425
Telephone
-
-
Toys
-
15957
Training
-
5346
Utilities
4191
1055
Vehicle expenses
-
454
Volunteer expenses
153
61011
Wages, NI & pensions
15085
16995
Workshop & activity expenses
1162
-
Sundry payments
-
112834
**Total payments**
**21773**
(7502)
**Net receipts/(payments)**
5028
104508
Cash funds at start of this period
40262
97006
**Cash funds at end of this period**
**45290**|**_2023_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
-
665
-
533
130043
130543
-
2102
-
22912
-
89
-
-
**130043**
**156844**
1350
1350
2943
3071
252
364
1222
1782
802
802
3273
3274
245
245
487
623
2441
2686
-
-
503
503
2610
2610
10826
10826
4041
8232
1653
1653
164
317
58928
74013
11325
12487
78
78
**103143**
**124916**
26900
31928
56744
97006
**83644**
**128934**|
|---|---|
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## **Ashfield Play Forum Statement of assets and liabilities at 31 March 2023**
|_2022_||||**_2023_**|
|---|---|---|---|---|
|£|**Cash assets**||**Note**|**£**|
|96568|Bank accounts|||128055|
|438|Cash in hand|||879|
|97006||||**128934**|
||**Other monetary assets**||||
|200|Stock|||400|
|824|Debtors & prepayments||**4**|4133|
|1024||||**4533**|
||**Assets retained for the charity’s own use**||||
||2 x PC's purchased Feb 2023, cost £990||||
||Building purchased in 2000 and revalued in 2005 to £281,704.||||
||General equipment.||||
||**Liabilities**||||
|(2043)|Creditors||**5**|(2101)|
|-|Advance receipts - Rental income & membership|||(6578)|
|(2043)||||**(8679)**|
|These financial|statements are accepted on behalf of|the charity by:|||
|Signed ___________________________________||Dated ___________
07/03/2024|||
|Robert Wyatt, Trustee|||||
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## **Ashfield Play Forum Notes to the accounts for the year ended 31 March 2023**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|BBC Children in Need
National Lottery Community Fund
NCC Grant aid
**Restricted funds analysis**
**Restricted funds**
Lottery extra
Big Lottery Community Fund
TNL Community fund
Nottinghamshire County Council
BBC Children in Need
**Unrestricted funds**
General|**Unrestricted**
**Restricted**
**£**
**£**
500
19505
-
106068
-
4470
**500**
**130043**
**Opening**
**Receipts**
**(Payments)**
**balance**
**£**
**£**
**£**
17644
-
(17644)
7416
(7416)
20836
106068
(58203)
-
4470
(4470)
10848
19505
(15410)
**56744**
**130043**
**(103143)**
40262
26801
(21773)
**40262**
**26801**
**(21773)**|**Unrestricted**
**Restricted**
**£**
**£**
500
19505
-
106068
-
4470
**500**
**130043**
**Opening**
**Receipts**
**(Payments)**
**balance**
**£**
**£**
**£**
17644
-
(17644)
7416
(7416)
20836
106068
(58203)
-
4470
(4470)
10848
19505
(15410)
**56744**
**130043**
**(103143)**
40262
26801
(21773)
**40262**
**26801**
**(21773)**||**Total**
**£**
20005
106068
4470
**130543**
**Closing**
**balance**
**£**
-
-
68701
-
14943|
|---|---|---|---|---|
||||||
||||||
|||**(103143)**||**83644**|
|||(21773)||45290|
|||**(21773)**||**45290**|
## **3. Restricted funds analysis**
The specific purposes for which the funds are to be applied are as follows:
- Lottery extra – Additional three month’s salaries and operating costs.
- Big Lottery Community Fund – to cover project running costs.
- TNL Community fund - To provide free play days, environmental play project and training for the children and adults of Ashfield and the surrounding area. The funding pays for some salary, overhead and project running costs.
- Nottinghamshire County Council – to cover staff salaries.
- BBC Children in Need – to cover project running costs.
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## **Ashfield Play Forum**
## **4. Debtors & prepayments**
|Debtors
Prepayment: Insurance
Prepayment: Subscriptions
Prepayment: Vehicle expenses|**£**
2770
674
385
304|
|---|---|
||**4133**|
## **5. Creditors**
|Legal & professional
Wages, NI & Pension|**£**
630
1471|
|---|---|
||**2101**|
## **6. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period.
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Advance receipts:** These are amounts received by the charity in the accounting period, for use in a future period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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