Ashfield Play Forum (Registered charity, number 1037959) Financial statements for the year ended 31 March 2021
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 - 8 | Notes to the accounts |
Ashfield Play Forum Trustees’ annual report for the year ended 31 March 2021
Full name Ashfield Play Forum
Registered charity number 1037959
Principal address
Morven Avenue, Sutton-in-Ashfield, Nottinghamshire, NG17 1AN
Trustees
Teena Needham, Chair Robert Wyatt, Treasurer Stephen Needham, Vice Chair Doreen Fowler Victoria Moody, Secretary Heather Webster
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its constitution adopted 8 March 1990 and most recently amended 26 September 2018.
Trustees are recruited in line with our policies and constitution and are appointed throughout the year and where applicable re-elected at the AGM each year. Trustees are made up of individuals and groups from the Play Forum membership.
Objectives and activities
The principal object of the charity is to promote an appreciation amongst the public of the short and long term values of children's play in Ashfield towards improving the conditions of life for young people.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
To meet our aims, we provide a scrapstore, equipment and toy loan service for groups and individuals working with children in Ashfield, along with free play days and play related training and workshops. We also provide low cost room hire for community groups.
Our unique services and projects enable children and young people to participate in creative and physical activities and develop emotional and social skills.
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Ashfield Play Forum
Summary of the main achievements during the period
Due to the COVID-19 pandemic the Play Forum was closed for 9 months out of 12, this impacted on our services during 2020/21 and we were unable to provide the majority of our activities and projects.
During the time we were open our services were very restricted. The mobile toy project was closed, but we were able to offer an in-house service for 3 months of the year. The scrapstore and training projects were also closed, however we were able to provide the children in the community with free craft materials from the scrapstore by working in partnership with the local food banks who distributed items on our behalf. The free play days did not go ahead this year. Training courses were limited and the numbers of people attending reduced for social distancing purposes.
Financial review
The balances on the restricted funds are in line with budgets. Our unrestricted funds have increased enabling us to survive in uncertain times ahead. The activities in this financial year supported by Notts County Council, The Big Lottery and Children in Need and the Job Retention Scheme have helped to make this a year of consolidation and thus financial stability in such a volatile sector of the economy.
Risk analysis
The financial risks relate to loss of unrestricted income from room hire and a reduction in grants that are available.
The charity’s policy on reserves
Reserves are held in line with our constitution and can be used for the dissolution of the Play Forum or building repair emergencies. All policies are reviewed on a yearly basis and updated accordingly.
Acknowledgements
During the pandemic our main funders, The Big Lottery, Children In Need and Nottinghamshire County Coucil have all worked with us and granted extensions to the funding timescale enabling us to offer the projects once we re-open. We would like to acknowledge our gratitude to them.
We would also like to thank the membership who have also been very supportive during this time.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ 27/01/2022 Teena Needham, Trustee
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Independent examiner’s report to the trustees of Ashfield Play Forum for the year ended 31 March 2021
I report to the trustees on my examination of the accounts of Ashfield Play Forum (the charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 28/01/2022 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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Ashfield Play Forum Receipts & payments account for the year ended 31 March 2021
| 2020 Total Unrestricted Funds Funds £ Note £ Receipts 24 Bank interest 13 90027 Grants & donations 2 32144 743 Membership - 17290 Rental income 12780 103 Resource sales 54 - Sundry income 9 108187 Total receipts 45000 Payments 436 Computer, internet & postage - 5021 Equipment & materials 27 470 Hospitality 8 1291 Insurance 310 - Internal recharges (2775) 864 Legal & professional fees - 829 Office expenses 43 528 Printing & reproduction - 444 Publications & subscriptions - 2848 Repairs & maintenance 56 742 Sundry payments - 301 Telephone - 12800 Training - 6110 Utilities 1411 1084 Vehicle expenses - 964 Volunteer expenses - 57825 Wages, NI & pensions 31504 6395 Workshop & activity expenses - 98952 Total payments 30584 9235 Net receipts/(payments) 14416 45425 Cash funds at start of this period 29665 54660 Cash funds at end of this period 44081 |
2021 Restricted Total Funds Funds £ £ - 13 71675 103819 - - - 12780 - 54 - 9 71675 116675 821 821 727 754 20 28 988 1298 2775 - 282 282 878 921 275 275 - - 1929 1985 - - 368 368 2117 2117 3648 5059 813 813 59 59 20542 52046 - - 36242 66826 35433 49849 24995 54660 60428 104509 |
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Ashfield Play Forum Statement of assets and liabilities at 31 March 2021
| 2020 | 2021 | ||
|---|---|---|---|
| £ | Cash assets | Note | £ |
| 54245 | Bank accounts | 104277 | |
| 415 | Cash in hand | 232 | |
| 54660 | 104509 | ||
| Other monetary assets | |||
| 400 | Stock | 400 | |
| 19836 | Debtors & prepayments | 4 | 16070 |
| 20236 | 16470 | ||
| Assets retained for the charity’s own use | |||
| Building purchased in 2000 and revalued in 2005 to £281,704. | |||
| General equipment. | |||
| Liabilities | |||
| (1164) | Creditors | 5 | (1226) |
| - | Advance receipts - Rental income | (1000) | |
| (1164) | (2226) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ 27/01/2022 Robert Wyatt, Trustee
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Ashfield Play Forum Notes to the accounts for the year ended 31 March 2021
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Big Lottery Community Fund BBC Children in Need Nottinghamshire County Council HMRC JRS Restricted funds analysis Restricted funds Big Lottery Community Fund Nottinghamshire County Council BBC Children in Need |
Unrestricted Restricted £ £ - 55156 - 9519 - 7000 32144 - 32144 71675 Opening Receipts (Payments) balance £ £ £ 14342 55156 (25688) 2416 7000 (7666) 8237 9519 (2888) 24995 71675 (36242) |
Unrestricted Restricted £ £ - 55156 - 9519 - 7000 32144 - 32144 71675 Opening Receipts (Payments) balance £ £ £ 14342 55156 (25688) 2416 7000 (7666) 8237 9519 (2888) 24995 71675 (36242) |
Total £ 55156 9519 7000 32144 103819 Closing balance £ 43810 1750 14868 |
|
|---|---|---|---|---|
| (36242) | 60428 |
3. Restricted funds analysis
The specific purposes for which the funds are to be applied are as follows: Big Lottery Community Fund – to cover project running costs; Nottinghamshire County Council – to cover staff salaries; BBC Children in Need – to cover project running costs.
4. Debtors & prepayments
| Rental income Dues & subscriptions prepayment Insurance prepayment Vehicle expenses prepayment Alarm maintenance prepayment |
£ 15110 143 401 272 144 |
|---|---|
| 16070 |
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Ashfield Play Forum
5. Creditors
£ Legal & professional 582 Wages, NI & Pension 644 1226
6. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
7. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Advance receipts: These are amounts received by the charity in the accounting period, for use in a future period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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