## **Trustees’ Annual Report for the period**
## **From September 2020 Period start date To August 2021 Period end date**
## **Charity name: Holy Trinity Pre-School**
**Charity registration number: 1037957**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Pre-School shall be**
**to provide a safe and satisfying**
**learning-through-play experience, whilst**
**following the demands of the Early**
**Years Curriculum, to provide quality**
**childcare and early years education for**
**children aged from 6weeks to school**
**age. The Pre-School also aims to**
**support parents in their children’s early**
**years, by working collaboratively with**
**parents and carers, other agencies and**
**professionals, where appropriate.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
**Provide a safe and stimulating**
**learning environment.**
•
**Recruit, train and support**
**suitably qualified staff to provide**
**quality pre-school learning and**
**care.**
•
**Comply with Ofsted regulations**
**and registration.**
•
**Ensure the needs (in particular**
**child-care and language**
**development) of local people are**
**being met by consultation.**
•
**Work closely with other agencies**
**to provide support for vulnerable**
**children and families (at risk)**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The public benefit from the pre-school**
**because we are able to provide**
**affordable and high quality childcare to**
**families with low incomes, in order to**
**allow them to continue in employment.**
**The pre-school serves the local**|
**community which is made up of many low-income families, single parent families and families from overseas, especially the Philippines, Africa and Southern India, many of whom have come to the area to work in the local large teaching hospital. The pre-school is able to offer help and support to families and agencies involved in providing for the needs of at-risk children. Referrals of at-risk children are increasing year by year. In addition, by providing the opportunity for students to learn on-the-job (in conjunction with college programmes) we are helping to provide training and increased employment prospects to local people. All the above is provided with regard to the guidance issues by the Charity Commission on public benefit.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Not applicable**|
|Policy on social investment
including program related
investment|Para 1.38|**Not applicable**|
|Contribution made by
volunteers|Para 1.38|**Under normal circumstances, local**
**people, including parents and carers**
**assist occasionally in raising funds to**
**provide specific equipment. They also**
**assist with providing extra support on**
**educational visits. This year the**
**regulations surrounding Covid have**
**meant that there has been a curtailment**
**of the degree to which people could be**
**in contact with the children, but it is**
**hoped that this will be re-introduced as**
**the situation improves. **|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During the year the Pre-School has been**
**able to provide ten (five morning and**
**five afternoon) sessions per week**
**throughout term-time, despite staff**
**being absent and needing to isolate**
**through Covid.**
**Children with English as a second**
**language, and their transition to school**
**have continued to be supported by**
**close liaison with two LEA’s and several**
**local primary schools.**
**Staff salaries remain in line with the**
**National Living Wage, and the Charity**
**continues to recognise the additional**
**responsibilities of manager and**
**assistant manager, by differentiated**
**rates of pay. Eligible staff are enrolled**
**into a work-place pension scheme.**
**Children have continued to enjoy the**
**large outdoor play area, providing a**
**Covid-safer fresh-air environment.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**n/a**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**n/a**|
|Investment performance
against objectives|Para 1.41|**n/a**|
|Other||**n/a**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The income and expenditure account**
**show that the year ended with a deficit**
**of**
**£4,446. This is the inevitable result of**
**parents choosing to keep their children**
**at home during uncertain times,**
**especially if furloughed, or working from**
**home. Children whose places are**
**funded by the local authority have**
**continued to attend, but the shortfall is**
**down to parents who normally would**
**meet the fees themselves not enrolling**
**their children. The charity was able to**
**ride out this year as it had sufficient**
**funds from previous years. This is a**
**worrying situation however, and close**
**watch will be made over the early**
**months of the next year to review**
**recruitment and staffing levels.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves as such as not held, but the**
**charity has a deposit account which has**
**been built up over several years. Over**
**the last four years this has been used to**
**supplement the income to ensure that**
**the Pre-School can continue to meet its**
**commitments.**|
|Amount of reserves held|Para 1.22|**n/a**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Funding from the Local Authority**
**(shown in accounts as “NEG funding”)**
**for the eligible children is reliable, but is**
**dependent on successful recruitment.**
**This can not be predicted year on year,**
**and neither can the number of hours**
**above and beyond what the LEA funds,**
**which the parents pay for themselves**
**(shown in accounts as “Fees”). As the**
**only income is rom these two sources,**
**the future of the pre-school is**
**dependent on the recruitment of**
**satisfactory number of children,**
**balanced by the optimal number of staff**
**employed to cover the legal**
**requirements. (The accounts show that**
**the cost of employing staff is the single**
**largest expense (£41,694 of a total**
**expenditure of £52,203).**
**The pre-school is in a slightly better**
**situation than several local providers**|
**who have had to close through financial difficulties caused by the pandemic. Another year like this one, however, and the financial future will be very uncertain.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Pre-schools major sources of**
**funding are fees charged to parents and**
**carers and Nursery Education Grant**
**from Local Authorities.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**|
|A description of the principal
risks facing the charity|Para 1.46|**The main risk facing the Pre-School is**
**financial – that if it does not recruit**
**sufficient children, or does not secure**
**some other financial aid (such as**
**grants) in the next year it will be in**
**danger of becoming financially non-**
**viable.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royalcharter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**All parents and primary carers with**
**children attending the Pre-School are**
**members of the Pre-School, and are**
**able to vote at meetings. Members are**
**elected annually to office (Chairperson,**
**Treasurer and Secretary) and these,**
**together with the Pre-School manager**
**and deputy, form the Management**
**Committee. The committee has the right**
**to co-opt committee members.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Holy Trinity Pre-School|
|---|---|
|Other name the charity uses||
|Registered charity number|1037957|
|Charity’s principal address|Holy Trinity Community Centre
London Road
Newcastle under Lyme
Staffordshire
ST51LQ|
|---|---|
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**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Barbara Davies|Treasurer|||
||Zoe DIllett|Chairperson|||
||Emma Bonfiglio|Secretary|||
||Sarah
Shufflebotham|Manager|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
## **Name of chief executive or names of senior staff members (Optional information)**
Sarah Shufflebotham Pre-School Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** B.E. Davies **Full name(s)** Barbara Elizabeth Davies **Position (eg Secretary,** Treasurer **Chair, etc) Date** 23rd May 2022
The attached Statement of Accounts for the year ended 31st August 2021 has been prepared from the accounting records, information and explanations supplied to me,
A J Wilkinson ACMA 438 Crewe Road Wistaston Crewe Cheshire CW2 6QN
## **HOLY TRINITY PLAYGROUP**
## **STATEMENT OF ACCOUNTS FOR THE YEAR**
## **ENDED 31 AUGUST 2021**
## **HOLY TRINITY PLAYGROUP**
**INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2021**
## **Income**
|**Fees**
**Grants**
**NEG Funding**
**Staff Development**
**Fundraising**
**Interest**|**19,946.60**
**0.00**
**27,679.04**
**0.00**
**131.12**
**0.54**|
|---|---|
||**47,757.30**|
## **Expenditure**
|**Wages**
**Insurance**
**Rent**
**Marketing**
**Equipment**
**Accountancy**
**Petty Cash (Refreshments etc)**
**Photographs**
**Property Maintenance**
**Office**
**Equipment**
**Miscellaneous Expenses**
**Training**
**Professional**
**Fees**
**Educational**
**Visits**
**Deficit of Income over expenditure**|**41,694.06**
**697.84**
**6,600.00**
**0.00**
**310.64**
**360.00**
**633.15**
**0.00**
**0.00**
**1,013.30**
**0.00**
**337.00**
**558.00**
**0.00**|**52,203.99**|
|---|---|---|
|||**-4,446.69**|
## **HOLY TRINITY PLAYGROUP**
## **BALANCE SHEET AS AT 31ST AUGUST 2021**
During the year Holy Trinity Playgroup made a deficit of £4,446.69 which can be seen by the decrease in Assets as follows : -
## **Bank Balances**
**as at 31 August 2021 as at 31 August 2020**
|Current Account
Deposit Account
Cash in Hand|1,137.81 Current Account
3,791.19 Deposit Account
0.00 Cash in Hand
Deficit for the year
4,929.00|85.04
9,290.65
0.00
-
4,446.69|
|---|---|---|
|||4,929.00|