## **Trustees’ Annual Report for the period** ## **From September 2019 Period start date To Period end date** ## **Charity name Holy Trinity Pre-School** ## **Charity registration number: 1037957** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Pre-School shall be to
provide a safe and satisfying learning –through-
play experience, whilst following the demands of
the Early Years Curriculum, to provide quality
childcare and early years education for children
aged from 2 to school age. The Pre-School also
aims to support parents in their children’s early
years, by working collaboratively with parents
and carers, other agencies and professionals,
where appropriate.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provide a safe and stimulating learning
environment. Recruit, train and support suitably
qualified staff to provide quality pre-school
learning and care. Comply with Ofsted
regulations and registration. Ensure the needs
(in particular child-care and language
development) of local people are being met by
consultation. Work closely with other agencies
to provide support for vulnerable children and
families(at-risk)| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The public benefit from the pre-school because
we are able to provide affordable and high
quality childcare to families with low incomes, in
order to allow them to continue in employment.
The playgroup serves the local community which
is made up of many low-income families, single-
parent families and families from overseas,
especially the Philippines, Africa, and Southern
India, many of whom have come to the area to
work in the local large teaching hospital. The
playgroup is able to offer help and support to
families and agencies involved in providing for
the needs of at-risk children. Referrals of at-risk
children are increasing year by year. In addition,
by providing the opportunity for students to
learn on-the-job we are helping to provide
trainingand increased employmentprospects| for local people. All the above is provided with regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Local people, including parents and**
**carers, assist occasionally in raising**
**funds to provide specific equipment.**
**They also assist with providing extra**
**support on educational visits. Volunteers**
**have assisted with maintaining a**
**vegetable garden which the children use**
**to learn about Healthy Eating.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year the Pre-School has been able to
provide ten (five morning and five afternoon)
sessions per week throughout term-time, except
for the two months when the provision was
closed due to the first Covid lockdown.
Children of essential workers, especially from
the local hospital, have been accommodated
wherever possible, thus supporting the whole
community by extension.
Children with English as a second language, and
their transition to school have been supported
by close liaison with two LEA’s and several local
primary schools.
Staff salaries remain in line with the National
Living Wage, and the Charity continues to
recognise the additional responsibilities of
manager and assistant manager,by| differentiated rates of pay. Eligible staff are now enrolled into a work-place pension scheme. The large outdoor play area has been extensively used this year, as a response to the Covid regulations, and the children have enjoyed allweather play in the outdoor kitchen set up for messy play).. ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The income and expenditure account**
**show that theyear ended with a surplus**
**of £2292.80, which is an encouraging**
**result after the previous year’s deficit of**
**£5,540.**
**We have been successful at increasing**
**our income, partly through being flexible**
**and providing short-term provision for**
**slightly older children of essential**
**workers, and partly through having**
**extended the age-range, so that we are**
**able to accommodate under 2’s. Because**
**our ov erheads are actually quite low**
**compared with other local provisions, we**
**have been able to continue during what**
**has been a difficult year, and which has**
**seen some other local provision fail to**
**survive.**
**During the current year, the Community**
**Centre have allowed us to continue**
**paying a slightly reduced rent, which is**
**nevertheless an increase on last year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**n/a**| |Amount of reserves held|Para 1.22|**Reserves as such are not held, but the**
**charity has a deposit account which has**
**been built up over several years. Over the**
**last three years, this has been used to**
**supplement the income to ensure that the**
**Pre-School can continue to meet its**
**commitments.The deposit account, at the**
**year end, holds enough funds for three**
**months operating costs, but we hope that**
**we can increase this amount in future**
**years.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Funding from the Local Authority (shown**
**in accounts as “NEG funding”) for the**
**eligible children attending is reliable. The**
**only area of uncertainty is the number of**
**children we manage to recruit and retain,**
**and the number of hours over and above**
**the statutory funded hours that parents**
**request. (Shown in the accounts as**
**“Fees”). As the only income is from these**
**two sources, the future of the pre-school**
**is dependent on the recruitment of a**| **satisfactory number of children, balanced by the optimal number of staff employed to cover the legal requirements (The accounts show that the cost of employing staff is the single largest expense (£32,361 of a total expenditure of £43.231). Our staffing costs,as well as other overall expenditure have been reduced this year, and income has increased, from both NEG funding and parent fees.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Pre-school’s major sources of**
**funding are fees charged to parents and**
**carers and Nursery Education Grant from**
**Local Authorities.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**Recruitment has shown a slight increase**
**this year, in line with similar provision in**
**the local area. This increase will**
**hopefully continue next year. Although**
**the pre-school has had enough financial**
**resources to ride out recent downturn in**
**numbers, we would be in danger of if the**
**improvement in recruitment does not**
**continue and increase over the next year**
**or two**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**All parents and primary carers with**
**children attending the Pre-School are**
**members of the Pre-School, and are able**
**to vote at meetings. Members are elected**
**annually to office (Chairperson, Treasurer**
**and Secretary) and these, together with**
**the Pre-school manager and deputy, form**
**the Management Committee. The**
**committee has the right to co-opt**
**committee members.**| ## **Reference and Administrative details** |Charity name|Holy Trinity Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1037957| |Charity’s principal address|Holy Trinity Community Centre
London Road
Newcastle under Lyme
ST51LQ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Barbara Davies|Treasurer||| ||Zoe Dillett|Secretary||| ||Emma Bonfiglio|Chairperson||| ||Sarah
Shufflebotham|Manager||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**N/A**||| |||| |||| |||| |||| ## **Additional information (optional) Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Sarah Shufflebotham
Lisa Godwin||| ## **Other optional information** ## **HOLY TRINITY PLAYGROUP** ## **STATEMENT OF ACCOUNTS FOR THE YEAR** ## **ENDED 31 AUGUST 2020** **HOLY TRINITY PLAYGROUP** **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2020** **Income** |**Fees**|**13,548.01**| |---|---| |**Grants**|**0.00**| |**NEG Funding**|**31,965.99**| |**Staff Development**|**0.00**| **Fundraising Interest** **0.00** **10.09** **45,524.09** |**Expenditure**
**Wages**
**Insurance**
**Rent**
**Marketing**
**Equipment**
**Accountancy**
**Petty Cash (Refreshments etc)**
**Photographs**
**Property Maintenance**
**Office Equipment**
**Miscellaneous Expenses**
**Training**
**Professional Fees**
**Educational Visits**
**Surplus of Income over expenditure**
**HOLY TRINITY**
**PLAYGROUP**|**32,361.43**
**737.20**
**6,600.00**
**30.00**
**801.32**
**360.00**
**0.00**
**0.00**
**115.00**
**904.74**
**0.00**
**550.00**
**771.60**
**0.00**|**43,231.29**| |---|---|---| |||**2,292.80**| |||| ## **BALANCE SHEET AS AT 31ST AUGUST 2020** During the year Holy Trinity Playgroup made a surplus of £2,292.80 which can be seen by the inrease in Assets as follows : - **Bank Balances** |**as at 31 August 2020**
Current Account
Deposit Account
Cash in Hand|85.04
9,290.65
0.00
9,375.69|**as at 31 August 2019**
Current Account
Deposit Account
Cash in Hand
Surplus for the
year|3,802.33
3,280.56
0.00
2,292.80| |---|---|---|---| ||||9,375.69| The attached Statement of Accounts for the year ended 31st August 2020 has been prepared from the accounting records, information and explanations supplied to me, without carrying out an audit and are in accordance therewith. A J Wilkinson ACMA 438 Crewe Road Wistaston Crewe Cheshire CW2 6QN