2024-08-31-accounts - Early Years @ Lightcliffe

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Early Years @ Lightcliffe

Charity number 1037861

Annual Report and Financial Statements for the year ended 31 August 2024

Early Years @ Lightcliffe

Annual Report and Financial Statements for the year ended 31 August 2024

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

Early Years @ Lightcliffe

Trustees' report for the year ended 31 August 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Katy Taylor Chair resigned 27 November 2023 Emma Szyczak Secretary Sarah Hey Treasurer Carly Durrans Kimberley Szyczak Samantha Pearson appointed 27 November 2023

Charity number 1037861 Registered and principal address Bankers Christ Church Centre Lightcliffe Unity Trust Bank Leeds Road Nine Brindley Place Lightcliffe Birmingham Halifax B1 2HB HX3 8NU

Registered in England and Wales

Independent examiner

Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 27 October 1993, amended on 2 April 2007 and 18 January 2012.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Early Years @ Lightcliffe Trustees' report (continued) for the year ended 31 August 2024

Objectives and activities

The charity's objects

To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:

a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;

c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The charity's main activities

To provide for children aged 2 to 5 pre-school education and an after school club.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular raising the standard of education for local children.

Achievements and performance

We have continued to expand and now have a 4-place baby room. In doing this we promoted one of our current staff members and recruited another new member of staff. We have continued to expand our wraparound care to meet community demand, and in doing so needed to recruit new staff. We are running a successful toddler group that is open to the community. We have held both a Summer and Christmas fair as fundraising activities and an opportunity to showcase the setting. As a setting we received Dingley's mark of achievement, showing that we are an inclusive setting. We have also continued with improvements to the building and have renovated the boys and disabled toilets.

Financial review

The net income for the year was £43,410, including net income of £41,921 on unrestricted funds and net income of £1,489 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £143,180.

The financial security of Early Years@Lightcliffe is important, therefore money will be kept in reserve for unforeseen circumstances. We aim to maintain a level of reserves to assist us if income falls below expected levels or to assist our recovery should we encounter a business disaster.

We need reserves in order to:

Meet redundancy liabilities should the pre-school have to close.
Ensure there are sufficient cash reserves in the current account to cover day to day running costs for a period of one month, with an aim to increase this to three months.
Ensure continuity of service provision by:
Meeting unexpected costs such as cover for illness or maternity leave, etc.
Covering running costs during periods of lower income (e.g. while adjusting to policy changes or following falls in fundraising).
Replace equipment as it wears out and carry out necessary building upgrades/maintenance.

Early Years @ Lightcliffe

Trustees' report (continued) for the year ended 31 August 2024

Reserves policy continued

Based on the above we have calculated that our reserves should be between £60,000 and £124,000. The trustees recognised the reserves at year end exceeded the upper range stated in the policy due to building up funds to allow building works/renovations to increase number of baby room places and to improve provision.

This policy is reviewed on an annual basis.

Approved by the board of trustees on 4/6/2025

Sarah Hey (Trustee)

Early Years @ Lightcliffe

Independent examiner's report to the trustees of Early Years @ Lightcliffe

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2024, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the charity's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Cor[Wogut]

Katy Sargeant ACA

9/6/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Early Years @ Lightcliffe

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2024

Notes 2024 Unrestricted funds £ Income from: Grants (2) - Fees 250,662 Fundraising 2,498 Room hire 9,490 Bank interest 1,162 Other income 830 Total income 264,642 Expenditure on: Salaries NI and pensions (3) 198,367 Casual staff - Educational materials, activities and trips - Food 8,973 Stationery and administration fees - Telephone - Independent examination - Training - Uniforms - Advertising and recruitment costs - Repairs and maintenance - Fundraising expenses 246 Bank charges - Computer consumables - Toddler expenses - Cleaning - Equipment - Membership and subscriptions - Insurance - Mortgage interest repayments - Utilities - Depreciation 12,618 Staff gifts 511 Bad debts 2,006 Legal and professional fees - Total expenditure 222,721 Net income / (expenditure) 41,921 Fund balances brought forward 273,908 Fund balances carried forward (4) 315,829	2024 Restricted funds £ 185,704 - - - - - 185,704 117,059 108 5,993 - 3,455 1,162 1,134 584 1,686 - 6,391 - 396 262 26 1,134 1,189 3,527 3,301 23,754 10,654 - - - 2,400 184,215 1,489 - 1,489	2024 Total funds £ 185,704 250,662 2,498 9,490 1,162 830 450,346 315,426 108 5,993 8,973 3,455 1,162 1,134 584 1,686 - 6,391 246 396 262 26 1,134 1,189 3,527 3,301 23,754 10,654 12,618 511 2,006 2,400 406,936 43,410 273,908 317,318	2023 Total funds £ 146,251 192,215 3,115 9,160 626 60 351,427 200,316 - 2,374 7,114 917 1,036 1,134 1,212 1,921 270 9,877 796 374 270 69 4,037 318 2,937 2,928 20,377 10,182 9,256 546 - - 278,261 73,166 200,742 273,908

All incoming resources and resources expended derive from continuing activities.

Early Years @ Lightcliffe

Balance sheet

as at 31 August 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 411,785 Total fixed assets 411,785 Current assets Debtors and prepayments (6) 11,215 Cash at bank and in hand (7) 211,373 Total current assets 222,588 Current liabilities: amounts falling due within one year Creditors and accruals (8) 79,408 Total current liabilities 79,408 Net current assets / (liabilities) 143,180 Total assets less current liabilities 554,965 Creditors: amounts falling due after one year (9) 239,136 Net assets 315,829 Funds Unrestricted funds 315,829 Restricted funds - Total funds 315,829	2024 Restricted £ - - - 1,489 1,489 - - 1,489 1,489 - 1,489 - 1,489 1,489	2024 Total £ 411,785 411,785 11,215 212,862 224,077 79,408 79,408 144,669 556,454 239,136 317,318 315,829 1,489 317,318	2023 Total £ 396,244 396,244 9,645 133,124 142,769 18,439 18,439 124,330 520,574 246,666 273,908 273,908 - 273,908

The financial statements were approved by the board of trustees on 4/6/2025

Sarah Hey (Trustee)

Early Years @ Lightcliffe

Notes to the accounts

for the year ended 31 August 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Freehold land: nil Freehold buildings: over 50 years Furniture and Fittings: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Early Years @ Lightcliffe

Notes to the accounts continued

for the year ended 31 August 2024

2 Grants and donations Calderdale Met. Borough Council (CMBC) Best Practice Network Department for Education (DfE) 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2024 Unrestricted funds £ - - - -	2024 Restricted funds £ 178,871 5,833 1,000 185,704	2024 Total funds £ 178,871 5,833 1,000 185,704 2024 £ 295,694 19,469 (5,000) 5,263 315,426	2023 Total funds £ 146,251 - - 146,251 2023 £ 192,454 10,899 (6,246) 3,209 200,316

The average number of employees during the year was 14.9, being an average of 12.5 full time equivalent (2023: 13.2, 9.3 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ CMBC - Early Education Funding - 161,467 CMBC - Inclusion Funding - 17,404 Best Practice Network - EIYTT - 5,833 DfE - Apprenticeship - 1,000 - 185,704	Outgoing £ 161,467 17,404 4,344 1,000 184,215	2024 £ 5,263 1,038 Transfers £ - - - - -	2023 £ 3,209 - Balance c/f £ - - 1,489 - 1,489

Purpose of restriction

Fund name

CMBC - Early Education Funding For the supply of free early years provision for 2 to 4 year olds. CMBC - Inclusion Funding To support early years providers in meeting the needs of individual children

To support early years providers in meeting the needs of individual children with Special Educational Needs.

Best Practice Network - EIYTT To support for trainees enrolled on the Early Years Initial Teacher Training programme. DfE - Apprenticeship Towards costs of apprenticeships.

Early Years @ Lightcliffe

Notes to the accounts continued

for the year ended 31 August 2024

5 6 7 8 9	Tangible assets Cost £ £ At 1 September 2023 19,618 5,176 Additions 24,521 3,638 At 31 August 2024 44,139 8,814 Depreciation At 1 September 2023 1,962 2,588 Charge for year 4,414 2,204 At 31 August 2024 6,376 4,792 Net book value At 31 August 2024 37,763 4,022 At 31 August 2023 17,656 2,588 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Bank loans and overdrafts Accruals Grant funding in advance Taxation and social security Other creditors Creditors: amounts falling due after one year Bank loans Fixtures and Fittings Building Improveme	£ 300,000 - 300,000 24,000 6,000 30,000 270,000 276,000 Freehold Buildings	£ 100,000 - 100,000 - - - 100,000 100,000 2024 £ 8,089 3,126 11,215 2024 £ 212,862 - 212,862 2024 £ 16,796 1,134 56,400 4,040 1,038 79,408 2024 £ 239,136 239,136 Freehold Land	Total £ 424,794 28,159 452,953 28,550 12,618 41,168 411,785 396,244 2023 £ 6,596 3,049 9,645 2023 £ 133,112 12 133,124 2023 £ 16,193 1,134 - 1,112 - 18,439 2023 £ 246,666 246,666

Notes to the accounts continued

Early Years @ Lightcliffe

for the year ended 31 August 2024

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

Name of trustee or related party Legal authority Sam Pearson Governing document Carly Durrans Governing document	2024 £ 47,323 2,512 49,835	2023 £ - 2,144 2,144

Reason for remuneration

Carly is a parent member trustee and is paid for bookkeeping work.

Sam is employed as the pre-school manager, she was apointed as an affiliate member trustee in November 2023.

No other trustee received any other remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £49,835 (previous year: £44,994).

Early Years @ Lightcliffe

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2024

2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants - - Fees 250,662 192,215 Fundraising 2,498 3,115 Room hire 9,490 9,160 Bank interest 1,162 626 Other income 830 60 Total income 264,642 205,176 Expenditure Salaries NI and pensions 198,367 107,062 Casual staff - - Educational materials and activities - 310 Food 8,973 7,114 Stationery and administration fees - - Telephone - 165 Independent examination - - Training - - Uniforms - - Advertising and recruitment costs - - Repairs and maintenance - - Fundraising expenses 246 796 Bank charges - - Computer consumables - - Toddler expenses - - Cleaning - - Equipment - - Membership and subscriptions - - Insurance - - Mortgage interest repayments - 12,022 Utilities - - Depreciation 12,618 3,995 Staff gifts 511 546 Bad debts 2,006 - Total expenditure 222,721 132,010 Net income / (expenditure) 41,921 73,166 Fund balances brought forward 273,908 200,742 Fund balances carried forward 315,829 273,908	2024 Restricted funds £ 185,704 - - - - - 185,704 117,059 108 5,993 - 3,455 1,162 1,134 584 1,686 - 6,391 - 396 262 26 1,134 1,189 3,527 3,301 23,754 10,654 - - - 181,815 3,889 - 3,889	2023 Restricted funds £ 146,251 - - - - - 146,251 93,254 - 2,064 - 917 871 1,134 1,212 1,921 270 9,877 - 374 270 69 4,037 318 2,937 2,928 8,355 10,182 5,261 - - 146,251 - - -	2024 Total funds £ 185,704 250,662 2,498 9,490 1,162 830 450,346 315,426 108 5,993 8,973 3,455 1,162 1,134 584 1,686 - 6,391 246 396 262 26 1,134 1,189 3,527 3,301 23,754 10,654 12,618 511 2,006 404,536 45,810 273,908 319,718	2023 Total funds £ 146,251 192,215 3,115 9,160 626 60 351,427 200,316 - 2,374 7,114 917 1,036 1,134 1,212 1,921 270 9,877 796 374 270 69 4,037 318 2,937 2,928 20,377 10,182 9,256 546 - 278,261 73,166 200,742 273,908