THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND REGISTERED CHARITY NO. 1037767 RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 315T MARCH 2025 AND STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST MARCH 2025 1. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND LEGAL AND ADMINISTRATIVE INFORMATION FOR THE PERIOD ENDED 31ST MARCH 2025 Registered Name Registered Number Principal Office Trustees The Ardley with Fewcott Village Hall and Recreation Ground 1037767 Ardley with Fewcott Village Hall Ardley Road Ardley with Fewcott Bicester OX27 7PA Peter Deeley - Chair Alan Lewis- Chair (Resigned in year) Karen Gray - Deputy Chair Karl Wright - Deputy Chair (resigned in year) Lynne Roberts - Treasurer Sally Munnings - Secretary lan Feaver (Football Club Representative) Jan Mills (Parish Council Representative) Gary Roberts Tanya Bezuidenhout (appt in year) Bankers Lloyds Bank ple Bicester Independent Examiner Mrs H C Fanthome FCA, King Loose & Co St John's House, 5 South Parade, Summertown, Oxford OX2 7JL 2. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND TRUSTEES' ANNUAL REPORT FOR THE PERIOD ENDED 31 MARCH 2025 The Trustees present their Report and Accounts for the period ended 31s March 2025. The accounts Charities SORP (FRS 102); and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity's Trusts The Charity was registered on 6" October 1967 under a conveyance and trust deed, and is governed by model rules and constitution adopted 10" March 1994. Legal and Administrative Information This information is given on page 1. Objects As set out in the Charity's governing documents, the Charity's objectives are: - To provide or assist in the provision for the inhabitants of the Parish of Ardley facilities for recreation and other leisure time occupation in the interests of social welfare, with the object of improving the conditions of life for the said inhabitants. Organisation of Services, Activities and Achievements during the Period Incoming funds are generated principally from rentals, together with monies from the 200 Club and from fundraising events. As well as raising funds for the ongoing costs of running and maintaining the village hall and playing field, these events aim to build community within the village and to raise awareness of the Charity in the wider community. The main activities for the public benefit in relation to the objectives of the charity during the period were: - the organisation and running of Ardley Village Hall and Recreation Ground. - To provide an attractive, welcoming, well cared for and safe place for all - To act as liaison for other village groups and organisations by the provision of facilities - To act as facilitator for village events - To build and enhance the community spirit within the village More specifically, during the period, the Trustees finally completed the refurbishment and upgrading of the children's play area to the latest standards, purchased a shipping container and a marquee, and started work on replacing the fascia and soffit boarding. Events were held during the year at Christmas, and a summer family fun day, both of which were very successful and well attended. Za. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND TRUSTEES' ANNUAL REPORT (CONT'D) FOR THE PERIOD ENDED 31ST MARCH 2025 Future developments The ongoing of maintenance of the premises remains a priority, but considerations for improvements are always explored It is hoped that this continuing commitment to maintaining and enhancing the charity's resources, in a cost effective manner, will attract additional user groups to the premises. Public Benefit In reviewing the Charity's ongoing objectives and activities, the Trustees have considered the guidie set san in the Chas ay Conti complaid lines on public benefit, and are of the opinion that Trustees The Trustees named on page 1 served during the period and up to the date of signing this report. There are no other Trustees. Appointment and Training of Trustees Trustees are appointed following selection based on their professional skills and/or representational qualities. Induction and training of new Trustees is informal, mainly covered by word of mouth and attendance at meetings where policy decisions are taken, and matters of concern discussed. There is no specific training policy. Reserves Policy The Trustees consider that free liquid reserves amounting to a minimum of six month's operating costs is prudent and advisable to cover the various uncertainties and risks in the current economic climate. These requirements are under constant review by the Trustees, who consider that the position at the period end date is in line with policy. Trustees Remuneration/Expenses No expenses are paid to Trustees other than to reimburse authorised disbursements incurred. Risk Management The Trustees have examined the major strategic, business and operational risks which the Charity faces or may face, and confirm that systems are in place to enable regular reports to be produced, so that the necessary steps can be taken to lessen any such risks. The principal risks faced by the charity are: • sustainability of rental incomes • ability to maintain facilities to a high standard, at reasonable cost • maintaining, or increasing, the number of Trustees. The Trustees are aware of these risks and, together with their professional advisers, keep the issues under constant review. 26. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND TRUSTEES' ANNUAL REPORT (CONT'D) FOR THE PERIOD ENDED 31ST MARCH 2025 Statement of Trustees' responsibilities The Trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the Charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to: * * * * * select suitable accounting policies and then apply them consistently; observe the methods and principles of the applicable Charities SORP; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ascertain the financial position Approval This report has been approved by the Trustees and is signed on their behalf by: Signed .... PETER DEELET (Trustee) Date. 7/10/2025 THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 31ST MARCH 2025 REGISTERED CHARITY NO. 1037767 I report on the accounts of the charity, for the year ended 31" March 2025 which are set out on pages 4 to 6. Respective responsibilities of the trustees and examiner Ict) and that an independent examination It is my responsibility to: • examine the accounts under Section 145 of the 2011 Act; • follow the procedures laid down in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act; and • state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity, and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view', and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in any material respect, the requirements: - - to keep accounting records in accordance with Section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. King Loose & Co St John's House 5 South Parade Summertown Oxford OX2 7JL Hecker C. fauthone H C FANTHOME FCA Dated. ISt O caber 1025. 4. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31ST MARCH 2025 2025 2024 RECEIPTS Regular Hire Donations & Grants ar and Function Income 200 Club AUFC (rent, insurance, tractor) Deposit receipts (net) Interest Income € 19,629.32 4,824.00 266.15 2,052.62 1,008.00 2,258.35 352.25 447.15 30,837.84 € 13,925.54 4,825.50 540.00 2,594.13 2,084.00 1,665.94 226.00 399.87 26,260.98 PAYMENTS Donations to PC Bar and function costs Cleaning costs Light, Heat & Power Business Rates & Water Maintenance & Repairs Insurance (Building & Tractor) 200 Club Prizes Accounts Software Telephone & Broadband Misc Payments Equipment purchased IT and Website 1,700.00 3,116.71 1,475.60 2,269.07 619.32 9,558.23 2,032.05 1,210.00 342.90 171.87 2,050.00 357.18 3,524.50 956.66 1,796.45 745.02 7,858.13 1,575.16 1,005.00 315.00 299.24 165.88 6,080.18 Surplus of Income over Expenditure for the year 24,902.93 5,934.91 24,321.22 1,939.76 5. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND STATEMENT OF ASSETS AND LIABILITIES FOR THE PERIOD ENDED 31ST MARCH 2025 (CHARITY NO. 1037767) 2025 2024 CURRENT ASSETS Accounts Receivable Bank - 200 Club - Lloyds (2 accounts) Cash 2,527.88 1,547.75 47,861.96 8.22 51,945.81 385.50 4,967.14 40,24.69 45,597.35 CURRENT LIABILITIES Creditors - Accounts payable Net Current Assets NET ASSETS 866.70 453.13 51,079.11 51.079.11 45,144.20 45,144.20 FUNDS Unrestricted Funds B/Fwd Surplus/(Deficit) for the period Unrestricted Funds C/Fwd 45,144.20 5,934.91 511079.11 43,204.44 1,939.76 45,144.20 Approved by the Trustees "PETE TE DEELEY Dated 7/10/2025 LM ROBERTS 6. THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MARCH 2025 Accounting Policies (a) (c) Basis of preparation The accounts (financial statements) have been prepared on a receipts and payments basis. Tangible Assets Tangible fixed assets are held for the charity's own use and comprise the Ardley with Fewcott Village Hall and Recreation Ground. No cost is reflected for these assets in the statement of Assets and Liabilities as they were gifted to the Charity initially, and subsequent alterations have not been capitalised. Fund balances The charity has only unrestricted general funds at present. 2. Trustees Remuneration/Expenses None of the Trustees receive a salary from the charity. No expenses are paid to Trustees other than to reimburse occasional, low-value authorised disbursements incurred.