THE ARDLEY wrrH FEWCOTT VtLLAGE HALL AND RECREATION GROUND REGISTERED CHARITY NO. 1037767 RECEIwfs ANry) PAYmE￿s Accouwr FOR THE PERIOD F.NDED 31- MARCH 2023 STATEMENf OF ASSETS AND LIABILrrtES AS AT 31sfMARCH 2023 THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND LEGAL AI¥D ADMINisfRATIVE INFORMATION FOR THE PERIOD F.NDED 31st MARCH 2023 stered Name The Ardley with Fewcott Village Hall and Recreation GTOUT)d istered Nurnber 1037767 Princi al Office Ardiey with Fewcott Village Hall Ardley Road Ardley with fewcott BicesterOX27 7PA Trustees Alan Lewis- Chairnian Karl Wright- Vice Chair Lvrffte RO￿rts - '] re&surer Vikki Benn - Seeret2ry lan Peaver- {FIM)tball Club) Mills- ￿arish Council) Peter Deeley - Bookings Gary Robcrts Sally Munnings Ballker Lloyds Bank plc Biccsicr Inde endent Examiner Mrs H C Fanthome FC& King Loose & Co St John's House. 5 South Parade. summertoW￿ Oxford OX2 7JL THE ARDLEY WITH FEWco￿ VILLAGE HALL AND RECREA TION GROu￿,D TRUSTEES, A￿TlUAL REPORT FOR THE PEIUOI) ENDED 31-.MARCH 2023 "rhe Trustees present their Report and Accounts for the period ended 31 March 2023. The accounts Comply with the charity's cons(itution. th¢ Charities Act 2011, and Accountin(T and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in a¢ci)rdance with the Financial Reporting Siaiid&ird applicablc iii ihc IJK dnd Republic of Irelai)d Charitieg SORP (FRS 102); and the Finar]cial Reporting Standard applicable in the UK and Republi¢ of Ireland {FRS 102). The Charity's Trnsts 'I'he Cl)aFltv was registered on 6 October 1967 undcr a conveyance and trust deed, and is govemed by model rule5 and Constitution adopied l O March 1994. al and AdministrAtive IDformatioD This infonmalion Is givcn on page l. Ob ects As set out in the Charity's ooverning documenw the Charity's objectives Are: To pro￿.1de or assist in the provision for the inhabitants of the ParÉsh of Ardley facililies for recrcation and othcr 5cisurc time occupatiDn in the inlcresis of s0¢ial welfare, wilh Ihtt object of improving the condiiions of life for ihe said inhabitants. O a￿7S￿lI0￿ of Servie&% Aetivities and Achievements durin the Period I iiconiing. fiinds re gener,'Itecl priiiLipalli frnni renialq. togeiher ii'iil) iiioiiies Ii'cim ihtt ?00 Cliib dlid fi'(Im fiindraisiiiL) evenis. As ivcll as rdi%ing fitn(l% for IliL I)I)L?01[IL) CO51) ofi-ui)ninci and rnaint¢iiniiiiY the ."ill#ge h211 and pla￿"1n￿￿ field. these ei'enis aim ro build comTlliLnity iWlthill the ￿ illage and ￿ rdabe awareii6ss of tliL Chai'it!. in tlic 1% idLf Loniiiiiinil The main activities for thc public benefit in relation to the objectives of the charily during the pcriod were.. the organisatton and running of Ardlcy Village Flall and Recreation Ground. To providc an attractive, wclcoming, wcll cared for and safe place for all To act as liaison for oihcr village groups and organisalions by the provision of facil ities To act as facilitator for village events To build and enhance the community %pirit wilhin the village More specifically, diiiing the period. the Truslees completed ihe complete refijrbishfftent aiid upgrading of the children's play area to thc latC5t standards. 2a. THE ARDLEY wrrH FF.Wc0￿ VtLLAGF. HALL ATrID RECREATION GROUND TRUSTF.ES' ANNUAL RF.PORT copir'D FOR THE PEIUOD ENDED 31 MARCH 2023 Future develo mcnts The ongoin8 of maintenan¢e of the PTtwnises reTnains a priority.. bul ¢onsiderdtions for improveiments are always explored. It is hoped that (his continuingv commitmeni io mainiaining and enhancing the charity's resources. in a cost effective manner. ￿"111 attract additional user group5 to the premi.w. Public Benefit In ievicwing Ihe Charity's ongoin(p objcctlVC5 and aciivilies, the Trustees have considered Ihc uidance set out in ihe Charil! Conimission's gyuideline.% on public bencfit. and are uf the opinioii Ihat the objectivcs and activities are in total compliance iherewith. Trustees The Trustees nam¢d on page I served during ihe perii)d and up to the date of signing this rcpoll. Tliere are no other Tn]stees. Éiitment Trainin of Tnistees Trustees are appointed followin￿ selection based on their professional skills andlor represeiilational qlialities. Induction and training of new Tn]stces is infom)al, mainl)I covered bv word of mouth and attendance at meetings i¥here policy decisions ar¢ taken. and matters of concern discussed. There is no specific training policy. Res¢rvL5 Polic The Trustees considcr that fr¢¢ liquid rcscrv¢s amouJJting to x minimum of six month's operating costs Is prudcnl and advisable to cover the i'arious uncetlainliLS and risks in the curren( economic climate. These requirements ar¢ under constant rciicw by thc Tru5tccs. who consider that the posltion at the period end date 15 in line with wli¢y. Tru5te&s RLmumerationlEx No ¢xpenses are paid lo Trustees other than to reimburse authorised dISbu￿men[S incvrred. Risk Mana emeDt The Trustecs have examined the major stralegic. busjness and operdtional risks which the Charity faces or may face, and confirm that Systems are in place to enablt r¢gular ￿pOrtS to be produced, so that the nece&wy lleps can be taken to lessen any such risks. The principal risks faced by the charity are= sustainibilitv of renlal incomes ability io maintain facililies io a high siandwd. ai rwonable cost maintaining. or incrcasing. the number of Trustecs. Thc Tnistees A￿ aware of these risks and, logeihcr wilh their ptofessional advisers. keep the issues undcr constant review. 2h. TIIF. ARDLEY WITH FEWco￿ VtLLAGF. HALL AND RF.CREA TION GROUND TRUSTF.ES' ANf*UAL REPORT CONT'D FOR THE PERIOD ENDED 31- MARCH 2023 Statemcnl of Trustees. res onsibilities The Trustees are responsible for preparing ihe annual report a¥Jd the financTal stalements in accordaJbce with applicablc lnsible for safeguarding tlic dssels of the Charity and hence lor taking rwonable steps fnr ihe preveniion and dctcction of fraud and other irregiilaritics. rov21 This report has been approvcd by thc Tnistees and is signed on their behalf by.- Signed Date . .4.).11.123 (rrustee) Chci THF. ARDLEY MrrtH FEWco￿ VtLLAC.E HALL AND RECREATION GROUND INI)EPF.NDF.NT F.XAMITrIER'S RF.PORT FOR THE PERIOD ENI)F.D 31" M.4RCH 2023 REGISTF.RED CHARrrY NO. 1037767 I report on the accounts of the charity.. for Ihc ycar ended 31. March 2023 which are set out on pages 4 106. ective rcs nsibilities of the truste(s and eiAminer The charity's Irustees are respx)nsible for the preparntion of the accouTtts. The charity's ffi]stees consider thdt an audit 15 not requircd for this pcriod under Section 144{2) of ihe Charities Act 2011 (the 2011 Act) and that an independent examination is needcd. It is my ie8ponsibility to= examine the accounts under Section 145 of the 2011 ACL follo¥v the procedures laid down in thc Gcncral Dircctions given by ihe Charily Commissioners under Section 145(i)(b) of the Aci. and state wh¢theT parti¢ular maitcrs have come to mv aiiention. Basis of inde endent examiner's re ort M}, e.x2mination wr2.q carricd oiil in accordance willi ihe Gcnerdl Dircctions eiven b) the Cliarity Cominissioners. An eKimination includes a review of the accouniing records kept by ihc cliarity. and a compariq()n of ihc accounts prescnted wilh those record%_ li also includes consideration of any unvqual item5 or disclosures in the accounts, and sceking explanations from you as truslees conccrning any 5ULh mattcrs. The proccdures undert￿￿ken do not prok ide all the evidence thal would bc rcquired iii an aijdil, and consequently no opinion is oiven as to whether the accounts presenl a 'true and fair view. and the report is limiied io those matters set oul in ihe st&iiemeni below_ Inde dent examiner's statement In connectioTr wilh m) ¢x3mination, no Tnatter has come lo my attention= (i) which gives mc reasonable cause to believe thaL in any. material respec( the requirem¢nts'. to keep accounting It￿rdS in accordance with Section 130 of the 2011 Act- and to prepare accounts which accord with the accounting ￿e0rdS and to comply with the accounting rcquirements of the 201 l Acl have not been met. or (2) to which, in my opinion. attention should be drawn in order to eTrable a proper understanding of th¢ a¢counlS to be reached. King Loose & Co St John'% Hottse 5 South Parade .Summertown Oxford OX2 7JL H C FANTHOME FCA Daied.. 2> THE ARDLEY wrfH FEWCOTT VILLAGE HALL Af4D RECREATION CROUND ST RECEIPTS AND PA YMENTS ACCOU￿￿ FOR THE PE]UOD ENDED 31 MARCH 2023 2023 2022 RECEIPTS Regular Hirc Privalc Hire Fundrdising Events Donations & Grants Bar and Funclion Incowne 200 Club AUFC {renL insurance, trdctor) Misc Receipts Covid grants Deposit receipts (net) Interest Ineome 13,510.68 6,258.31 6,882.14 3,723.87 610.00 2,241.44 2,354.00 1,946.20 4,097.00 ,649.40 2,014.00 2.792.51 230.00 24,OQl.00 519.00 356.50 57.47 ?7,334.60 45.908.92 PAYMENTS Bar and furbclion costs Cleaninu costs LighL Heat & Power Business Rates & Water Masnlenance & Repairs Insurance {Bvilding & Tractor) 200 Club Prizes Accounts Fees & Software Telephone & Broadband Damage/cleaninu deposits refunded Misc Payments Bar Equiptnent Grants and Donations ,021.46 1,174_?8 I,i79.18 723.76 10,131.58 1,483.99 1.120.00 293.40 298.93 1,647.?8 926_89 1,489.73 4)3.25 5.344.28 1,422.52 1.200.00 274.80 244.80 126.07 495.85 2.542.62 17.462.41 17.952.65 33.504.93 Surplus of Incomc over Expenditure for the year 9,381.95 12,403.99 THE ARDLEY WITH FEWco￿ VILLAC.E HALL AND RECRF.A TION GROUND STATEMENT OF ASSF.TS AND LIABILITIES FOR THF. PERIQD ENDED 31. MARCH 2023 CFL4IIITY NO. 1037767 2023 2022 CURREf4T ASSETS Accounts Receivable Bank _ 200 Club (2 accounts) - HSBC Lloyds (2 accounts) 1,139.i8 3.888.14 687.75 6,076.97 973.96 26,192.81 5.00 38299.09 Cash 43,J26.61 33,936.49 CLIiRENT LIABILITIES C.rcdilors- Accounts paj'able 122.17 114_00 Net Current Assets 43,204.44 J3,822.49 NET ASSETS 43204.44 33,822.49 Tr"UIYDS Unrestricted Funds B/Fwd Surplus/(Deficit) foi Ihe period 33.822.49 9,381.95 21,418.50 12.403.99 Unrestrieted Funds C/Fwd 43204.44 33,822.49 Approved by the Trustees Dated..4.: 1 i.zi THF. ARDLEY wrrH FEWco￿ VtLLAC.E HALL AND RF.CREA TION GROUM) NOTF.S TO THF. FtNANCIAL STATEMF.P*TS FOR THE PERIOD F.NI)ED 31- MARCI12023 Aecountin Policies (a) Basis of preparation -rhe accounts (financial slaicwnenis) have been prepared on a receipts and payments {b) Tangible Assets Tangiible fixed &1ssets are held for the chariiy's owi use and comprise Ilie Ardley with F¢￿'cOtt Village Hall and Recreation Ground. No cr).%t is reflected for these assets in tlie statcmcn( of A$￿IS and Liabililies a5 11)eJ were gified to (lie Cliarity initially. and siibsequcnt alterdtions havc not bccn capitaliscd. (c) Fund balances The Lharily has only unrestricled general fimds at prescnt. Trustees RemunerationlEx nses None of Ihe Tmstees receive a salary. from the eharif)". No expenses are paid io Trustees other than lo reimburse occ&sionai. low-value authorised disburseinents incurred.