THE ARDLEY WITH FEWCOTh VILLAGE HALLAND RECREATION GROUND REGISTERED CHARITY r40. 1037767 RF.CEiwfs AND PAYMENTS ACCOIINT FOR THE PERIOD EN'DED 31 MARCH 2021 AND STATEMENT OF A&SETS AND LIABILITIES ASAT31- MARCH 2021 THE ARDLEY WITH FEWCOTT VILLACF, HAI,L AND RECRE.4TION GROUND LEGAL AND ADMINISTRATIVE INFORMATION ST FOR THE PERIOD ENDF.D 31 TrqARCH 2021 istered The Ardley with Fewcott Village Hall and R￿reaCtion GrourKt istered Nu￿ber 1037767 Princi #l Office Ardle). with Fewcott Village Hall Ardlei. Road Ardlej. with Fem'cott Bicester OX27 7PN Trustees Angela cha[n￿rIa]ll (PCC) Kar] Wright- Chairma lan Turner (resjiyned in year) lan Feaver (Football Club) L}'nne Roberts- Treasurer. Vice Chair and Bookings Catrol (Cadge) Caine-saunde Alan Lewis Nicki Le1￿lS {Parish Council) Vikki Benn (Secrelary) Stephen Ga55 (C(wpted) tA)uise Felton (C(Fopted) Bankers Lloyds Bank plc Bice5ter HSBC SummertowtL Oxford Inde ndent E¥aminer Mrs H C Fanihome fcA. King Loose & Co St John's House. 5 South Parade, Summertown. Oxford OX2 7JL THE ARDLEY WITH FEWCOTT VILLAGE HALL AND RECREATION GROUND TRUSTEES, ANNUAL REPORT FOR THE pr.RIOD ENDED31- MARCH 2021 The Trustees prcsent their Report and A(￿llnts for the ￿lOd ended J I" March 2021. The accounts comply with the chariiy's consiilulion, Chariiies Act 2011. and Accouniing and Reporting by Charities: Statement of Recommended Practice applicablc to charilies preparing their accounts in accordance ivith th¢ Financial Rcponing Sthndard applicable in the UK and Republic of Ireland Charitics SORP (FRS 102); and the Fit]ancial Rewrting Standard applitoble in the UK and Republic of Ireland {FRS 102)- The Charit 's Trusts The Ciwirn, wag re&?istered on Q Octob¢r1967 under a conveyance and trust dce41 and is governed by model rules and constitution adopi¢d IO, Match 1994. l and Administr2tii'e Information This inforniation is oiv¢n oo page l. Ob ects As sct out in the Charity's governinL' documents, the Charity's objectives are: To provid¢ or assisi in th¢ provisio[] for Ihc inhabitants of th¢ Parish ofArdley facilities for recreation and other leisure tiTn¢ ¢Kcupation in thc interests of s￿i31 welfare, ￿1th tlie object of improving the condilions of life foi the said inhabiidnl5. anisation of servic￿ Activities and Achiei'cmtnts durin*7 ehc Period IncomÈng funds are gjeneratcd prineipallv from ientals, tooerher with monies from the 200 Club and from fundraising events. As well as raising funds for the oiigoitig costs ofrunning¥ ￿]d main(aining the village h211 and pla}'ino field, these events atm ￿ build communiry within the village and to raise awareness ol-the Charity in the ivider COTnmunity. The main activiti¢s for the publir benefit in relation to the Obj￿￿¥¢5 of the charity during the period were.. the organisation and running of Ardley VillaDe Hall and Recreation Ground. To provide an attrdctive, welcoming. well cared for and safe place for all To act as liaison for other village groups and organisations by the provision of facilities To acl as facilitator for village events To build and enhance the community spirit within vill￿e More specifically, during the peri(￿: the Trustees Completed the bualding of the extension at the rear of the hall and the bar facility, &% Pla[￿ed. Oiher significanl expenditure in the year included upgrdding the fire sccurity systeTll and lighting in the pavilion. 2a. THE ARDLEY WITH FEWCOTh VILLAGF. HALL AND RF.CREATION GROUND TRUSTEESY ANN AL REPORT CONT'D FOR THE PERIOD ENDED31- MARCH 2021 Covid 19 i￿S￿e5 In common with similar organisations. the Covid 19 patKlemit has SILinÈfiLanily affecled the Charity's income for the 2020121 v&v. The charity has strictlj. folloil'ed the go&ernm¢nt protoco15 for TnaintainÉng health and safety throughout. tak-en ihe opwrtunity to improve (acilitie5 during ihi5 qulttt period. Variou5 government grants have ￿en rtteived in thts ￿TIOd which have helped to finance the Jnaintenance and general running costs of the hall. pKvilion awKi faciliti¢5 whi151 th¢ tsovernment Covid restrictions were in place. Future develo ments The ongoing of maintcnancc of the premisos remaitks a priority, but considerdtions for irnprovements always ckplored. Ir i% hoped ihat this continuing comtniltt]enl to tnJiniaininLV and enhancing the charity's resources, in & cosi eff￿tive manner, will atrrath additional user groups to the premises. Public Benefit In reviewing the Charity's ongoino objectives and activities, the TTUStCC5 have considered the guidan¢¢ set Oul in the Charity Commission's guidelines on public benefit. and ar¢ of the opinion that the objectives 2nd activities are in total compliance I￿reWIth. Trustees The Trustees named on page I served during the perii)d and up to the date of signing this repo￿ There 3T¢ llo Other Tn]stees. ointment and Trainin of Tru5¢ees Trustees ar¢ appointed following selection based on their profe55ionai skills an￿or Jrpresentational qualities. Induction and training of neiv Truste(5 is informal, mainly covered by word of mouth and attendance at meetings wh¢Te policy decisions are taken, and matt¢rs of concem discussLryJ. There is no specific training policy. Reserves Polic The Trnstees consider that free liquid reseTre5 attiouiiting to a minimum of Six tnonih's operating costs is prud¢Dt and advisable to cover the various uncertainiies and risk5 in the cutreni economic climate. These requiremenrs are under constani ]rVie￿. by the Trnstees. who consider Ih2t the position al the period end date is in linc with wlicy. Trustees Remunera¢ionlF,¥ No expenses are paid to TrLLgtees other than to reitnbuTse aUthOris￿ disbursements incurred. 2b. THF. ARDLEY WITH FEWCOTh VILLAGE HALL AND RECRF.ATION GROUND TRUSTEES. ANNUAL REPORT CONT'D FOR THE PERIOD ENDED31- MARCH 2021 Risk Manauement The Trustees have exaD)ined the major strategic, busiTK55 aThJ operdtional risks which the Charity faces or may facc, and confirm that systems are in pla¢e to enable regular rcwrts to be produccd, so that the nwessary steps can be tsken to lessen any such risks. The princip2] risks faced by the charity are.. 5UStainability of rentsl incomes ability to mainrain facililies to a high standrf at ieasonable cost maintaining, or increasin& thc numlKr of Tnstees. The Trustee5 are aware of these risks and: together with their professional adviser& keep the issues under constant revi¢w. Statement of Trustees, res n8ibilities 'I'he T￿Stee5 ar¢ reS[￿lI￿ibIg for prUP￿ing the annual retM)rt and the financial statements in accordance with applicable law and United Kingdom GeneTa]ly Accepted Accounting PrHCtic¢. Law applicable to chariti¢5 in England and Wales requires the Trustees to prepare fjnancial stateinents for cach financial vear, which give a true ￿)d fair view of the ch￿Ity'S financial activities during the year and of its f￿2￿cla] wjsition at the end of the year. In preparing those financial stateTnents, the Trustees arc required to: sel¢ct suitable accounting wlicies and thcn appl%, them consistently- observe the methods and principles of the applicable Charilies SORP. make judgements and estiinates that are reasonable and prudent. stafr whether applÉcable accounting Stsndards and sta(ements of r¢co￿l￿ended practice have been folloii'ed, subjeci to an). matetial d¢parturcs disclosed and explain￿ in tl)e financial stitemenls.. preparc the financial statcments on a going concern b&sis unless il is inappropriate to presume that the Charity will conlinue in O￿tatIon. The Trustees ar¢ responsible for keepin(¥ accounting Tecords which disclose wtth reasonable accura￿ at any time the financial position of the Charit¥. and I￿h1¢h enable them Io 3scertaiJi the financia] position of the Charity and enable them to cnsure thai the financial statements comply with the Charities Act 2011 and the applicable Charities SORP. They also resw)nsible for safeguarding ihe assets of thc Charity and hence for tsking reasonable steps for the prevention and dde¢tion of frnud and other irr¢gularities. roval This Teport has been approved by the Truslees and is signed on their i*half by: Signed Date . (rnt5tee) THE ARDLEY WITH FF.WCOTT VILLACE HALL AND RF.CRF,ATION GROUND Ir4DEPENDENT EXAiIIINER'S REPORT FOR THE PF.RIOD ENDED31. MARCH 2021 REGISTERED CHARITY NO. 1037767 I report on the a¢¢ounts of the cbarity, for th¢ year ended 31. March 2021 which set oul on yage5 4 to6. Res ective res onsibilities ofthe trustees 2nd eY3miner The charity's trUs￿eS are responsible for the prep￿￿10n of the accounts. The charity's trustees Consider that an audil is noi required for this t￿riod under Seciion 144{2) of the Charities Act 2011 (Ihe 2011 A¢¢) and that an independent examination is needed. It is nly resw>nsibitity to.. examine lh¢ accounts under Section 145 of the 201 l Act: follow the prw¢dures laid doMTr in the General Directions given by the Charity Commissioners under Section 145{5Mb) of the Act- and stale whether particular mallets have eome to wny attention. Basis of iDde eDdellt examiner's re My examination K¥as Lattied out in accordance with the General Directions gYiVeT] by the Charily Commissioners. An examination includes a review of ihe accountin¢* records kept by the charity, and a comparison of the accounts presented wilh those records. It also it]cludes consideration of any unusual items or disclosur¢s in the accoun￿ and sceking explanations from you as truste¢5 conecming any such matters. The procedures undertaken do not proi'idc ail th¢ ¢Yidenc£ that M'ould be required in an audit, and consequently no opinion is given as to wheiher the accounts present a 'rrue and fair view,, and the report is limited io those matteTS set out in the statement FKIOW. Inde endent ev￿rner.5 statement Co[￿ectIon %vith my exa￿l￿ation, no matter has corne to tny attEntion: which gives me reasotydble cause io believe thaL in any m￿erial res￿￿ the wuiremeDts: to keep accounting records in accordancc with Section 130 of the 2011 Ad" and to pretyare accounts which accord ￿lth the accounting records and to comply with th¢ aecountiti¢J requirertients of the 2011 Act have not ￿en m¢i- or (2) to which, in my opinion, attention should E¢ dra￿￿ in order to enable a proper understanding of the accounts to rrached. Kinv L4)ose & Co St John's House S South Parade Summertown Oxford OX2 7JL H C FANTHOME FCA THE ARDLEY WITH FEWco￿ VtLLAGE HALL AND RF.CREATION CROUND RECEiwfs AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31. MAIICH 2021 2021 2020 RECEiprs Regular Hire Prii'ate Hire Fundraising Events Donations & Grants Beer Festival 200 Club AUFC (renL i￿UranC¢ tractor) Misc Receipts Coyid grants 9,9)8.6) 3,994.20 190.50 I.5￿.(M) 1,365.00 10,121.49 1,981.00 862.15 277.03 1.962.00 1.676.47 279.00 20.707.8J 26.647.80 28,539.50 PAYMENTS Cleaning Cleaning Materials Light, Heal & P0￿er Business Rates & Water Maintenance & Repairs Insurance (Building & Tractor) 200 Club Prizes Fundraising (B¢¢r F¢stival) Accounts Fees & Software Tcl¢phone & Broadband DaM￿e1cleanIng deposits relunded Misc Pa}'m¢nts Advertising Wcbsit¢ New Extenslon & Alteration Costs 1.402.00 147.99 1.889.86 270.00 i,405.55 l.i69.00 1,040.IM) 6,504.74 642.00 4iO.56 219.75 14.16 8.075.37 1.4)8.01 1.050.00 266.40 120.00 )1,68i.47 1.627.90 44.lJO.29 19,867.88 (Dcfi¢it}ISuTplus of Income over Exp¢nditure for the year (17,482.49) 8,671.62 THE ARDLEY WITFI FF.wcorr VILLAGE HALL AND RECREATION GROUND STATEMENTOF ASSETS AND LIABILITIES FOR THE PF.RIOD ENDED31 ARCH 2021 CHARITY NO. 103776 21121 2020 CURRF.f+rr A&SF.TS Accounts Rcccivable Bank - 2￿ Club - HSBC Llo)'ds 341.(N) 6.J74.97 2.827.84 29,4i5.18 5286.97 112J2.11 4,899.42 Cash 21.418.50 38,978.99 CURRENT LIABILITIES CTeditors- Accounts payable 78.00 Net Current Assets 21,418.50 )8,9(H).99 NET ASSETS 21,418.50 J8,900.99 FUNDS Utwestricted Funds BIFwd (tkfi¢iiySurpliis for the period J8.900.99 (17,482.49) JO,229.J7 8,671.62 Unrestricted FuDd5 CIFwd 21.418.50 38,900.99 Approved by the TTusiees THF. ARDLEY WITH FEWC(yrr VILLAGE HALL AND RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED31 MARCH 2021 AecollTrti B3sis of preparation Th¢ accounts (financial statements) have been prepared on a re£eipts and payments basis. (b) Tgn*7ible Assets TanbTible fixed assets are held for the chatity'5 use and comprise thc Ardley with Fewcott VillagTe Hail and K￿reation Ground. No cost is reflecled for these assets in the siaiement of Assets and Liabilitics os they were gilled (o the Charity inilially, and subscqucnt alterations have not ken capitaliscd. (¢) Fund balances The charity has only unrestricted gell￿al funds at present. Tru5teL% Remuneratlot￿E nses Non¢ of thtr Truslees rec¢iv¢ a sal