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2025-03-31-accounts

Funfishers Out Of School Club

Charity Number 1037734

Trustees’ Annual Report & Financial Statements for the year ended 31st March 2025

Charity accounts preparation & independent examination service

Funfishers Out Of School Club

Charity number 1037734

Contents
Index Page
Trustees Annual Report 1
Independent Examiner’s Report 8
Statement of Financial Activities 9
Balance Sheet 10
Statement of Cash Flows 11
Notes to the Accounts 12

Funfishers Out Of School Club

(Charity Number 1037734) - a Trustee’s Annual Report

From: 1st April 2024

To: 31st March 2025

The Board of Trustees, who are also Directors of the charity for the purpose of the Companies Act 2006, present their annual report and financial statements for the year ended 31st March 2025. The financial statements comply with the Companies Act 2006 and Accounting and Reporting by Charities, Statement of Recommended Practice (SORP 2015).

Charity’s full name: Funfishers Out Of School Club

Registered Charity number: 1037734

Objectives and Activities

Summary of the purposes of the charity set out in its governing document

Our primary aim is to provide outstanding quality childcare that is affordable for families in this community, and to attract and maintain a well qualified and experienced staffing team who in turn provide excellent childcare service for children aged 9months to 11years across the various aspects of the setting. We will consider proposals for growth within our budget and continue to maintain and enhance our premises and equipment to ensure we offer a play environment that is fun and challenging but also safe, secure and nurturing to enjoy the latest areas of exploration both indoors and out.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts

Our primary aim is to provide outstanding quality childcare that is affordable for families in this community, and to attract and maintain a well qualified and experienced staffing team who in turn provide excellent childcare service for children aged 9months to 11years across the various aspects of the setting. We will consider proposals for growth within our budget and continue to maintain and enhance our premises and equipment to ensure we offer a play environment that is fun and challenging but also safe, secure and nurturing to enjoy the latest areas of exploration both indoors and out.

The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.

1

Funfishers Out Of School Club

(Charity Number 1037734)

- a Trustee’s Annual Report

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

Since achieving our Ofsted outstanding grade, and whilst navigating our way through a cost of living crisis for families and businesses nationwide, the setting has managed to continue to provide affordable and flexible childcare in a stimulating and nurturing environment for children aged 9months to 11years including children that have additional needs, who are vulnerable or within the care sector. The setting has adapted the way that it works to ensure that the provision can still be purposeful and enriching to fulfil the children learning potential. The setting has communication friendly status which allows us to encourage and support the communication needs of all our children within the setting, with all staff being trained to a high level within this area. Along with this, we continue to be active participants in the ETFY initiative to support children with speech, language and communication needs, and have now attained Step 3. The manager is now part of the Safeguarding board for York along with the Learning and support hub panel to discuss Speical educational needs and disability cases and the support that they need to receive. We have strong bonds with our families and parentsoffering positive information sharing and hope to make everyone feel supported through their parenting journey. Staff members are continuing on their CPD journey, accessing training regularly through the local authority, Eden Training, NoodleNow and in house training from various providers. We have a reliable, committed and passionate leadership team. In this financial year, we have strived to evolve our learning environment for the children, making it more accessible for all and stimulating to meet all children’s needs. We have purchased new furniture, renovated the setting kitchen to improve our capacity in providing healthy home cooked meals, adapted the outdoor learning environment with shelter and artificial grass, and replaced fencing to improve safety. Another large project has been the rebrand of the setting including logo, website, emails and uniform. This was part of our desire to appeal to families from the offset with a more accessible website, colours and fonts that are ‘kind on the eye’ and accessible for people with dyslexia or vision conditions. Our new logo is streamlined across all setting documentation, signage and uniform to give a more consistent and professional approach.

2

Funfishers Out Of School Club

(Charity Number 1037734)

- a Trustee’s Annual Report

Financial review

Review of the charity’s financial position at the end of the period

This year has seen the setting continue to achieve positive financial outcomes. We prefict a potential running profit for the year, including HMRC offsets, but with an overall loss for the year of £57,000 due to the planned reinvestment budget that was set. Our setting numbers continued to increase this year which has enabled us to run at capacity and see the highest averages on our databases that we have ever had in the nursery, pre school and holiday provision. Our waiting list continues to rise as the new childcare reforms come in to play and there is a high demand on places for younger children now that they receive some funding allocation. We have continued to be part of the HAF grant initiative through York Council to give school aged vulnerable children a healthy and physical input in the school holidays. Through this initative, we have been able to support 30 children from the local area in the Easter and summer holidays.

Statement explaining the policy for holding reserves stating why they are held

We hold reserves for multiple reasons; the main reason being to ensure that in the unfortunate event that the setting should have to shut down at short notice or through insolvency we would carry enough funds to do this in an orderly way to care for our benaficiaries. Our reserves policy is important as it shows the public and funders that we have clarity and openess for holding reserves and to avoid misrepresentation on the setting’s financial position. Reserves from time to time can be restricted for the sole use in an event or other opportunities and commitments to the future sustainability of the setting may be needed. Designated reservers can be used to save for large scale projects and further charitable purposes. All reserve values are outlined in our policy outlining our clear expectations and plans for the financial year ahead.

Amount of reserves held

£195,016.00

Reasons for holding zero reserves

n/a

Funds materially in deficit

None

Explanation of any uncertainties about the charity continuing as a going concern

n/a

3

Funfishers Out Of School Club

(Charity Number 1037734)

- a Trustee’s Annual Report

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust board

How the charity is constituted (e.g unincorporated association, CIO) board of trustees

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Unincorporated charitable organisation

Election of member to the trustee board is through selection at the AGM meeting.

This is a public meeting. Persons wishing to join the trustees put themselves forward before being voted in. Suitability checks through Ofsted and Funfishers Safer Recruitment process is completed.

Reference and administration details

Charity’s full name

Other names the charity is known by

Charity’s principal address

Funfishers Out Of School Club

None

Fishergate School Escrick Street York YO10 4AP

Name of Trustees who manage the charity

Trustee name Office (if any) Dates acted if not for Name of person (or body) entitled whole year to appoint trustee (if any)

Peter Otter Chair Patricia Barrett Treasurer Joanne Mahon Secretary Sharon Gallagher Claire Marsh Sarah Wood Camille Ortega April 24-Dec 24 Mickey Finn April 24-Dec 24 Cat Langford Currently undergoing

4

Funfishers Out Of School Club

(Charity Number 1037734)

- a Trustee’s Annual Report

Reference and administration details (continued)

Name of Company Secretary

Name

Dates acted if not for whole year

Joanne Mahon

Names and addresses of Independent examiner

Name

Address

Outsource Accountancy Services & Independent Examinations 2 Gallygap Lane Karen Wood ACMA, CGMA Osbaldwick York YO10 3NR

Name of chief executive or names of senior staff members

Name

Katie Hatfield

5

Funfishers Out Of School Club

(Charity Number 1037734)

- a Trustee’s Annual Report

Trustee responsibilities in relation to financial statements

Company law requires the directors (trustees) to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company and of the income and expenditure of the company for the year. In preparing those financial statements, the directors (trustees) are required to:

The directors (trustees) are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements compy with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Board of Trustees, who are Directors for the purpose of company law, and Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.

Disclosure of information

In so far as the Trustees are aware:

Exemptions

The trustees have taken advantage of the exemption available to small companies, including the audit exemption (as detailed on the balance sheet).

6

Funfishers Out Of School Club (Charity Number 1037734) atssad Yoe ee —————— ~~—~~ SSS Trustee’s Annual Report

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity’s trustees

Signature Full Name Katie Hatfield and Peter Otter Position Manager and Chair of Trustees Date 01.05.25

7

Funfishers Out Of School Club

(Charity Number 1037734)

Independent examiner’s report to the Trustees of Funfishers Out Of School Club

I report on the accounts of: Funfishers Out of School Club (the Charity)

For the year ended: 31st March 2025

Which are set out on pages 9-19

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in

accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of The Chartered Institute of Management Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

10/10/2025 work ~~FL~~ Karen Wood ACMA, CGMA Date Outsource independent examination service 2 Galligap Lane Osbaldwick York YO10 3NR

8

(Charity Number 1037734)

Funfishers Out Of School Club

Statement of Financial Activities for the year ended: 31st March 2025

Income and endowments from:
Note
Donations and legacies
3.1
Charitable activities
3.2
Investments
3.3
Other
3.4
Total income:
3
Expenditure on:
Raising funds
4.1
Charitable activities
4.2
Total expenditure:
4
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2025
Total
2024
Total
769
13,699
14,468
17,298
453,718
-
453,718
378,918
1,372
-
1,372
743
2,081
-
2,081
2,306
457,940
13,699
471,639
399,265
-
-
-
120
492,546
13,699
506,245
329,287
492,546
13,699
506,245
329,407
(34,606)
-
(34,606)
69,858
-
-
-
-
(34,606)
-
(34,606)
69,858
229,622
2,746
232,368
162,510
195,016
2,746
197,762
232,368

9

(Charity Number 1037734)

Funfishers Out Of School Club

Balance sheet as at: 31st March 2025
Fixed Assets Note 2025 2024
£ £
Tangible assets 7.1 30,177 9,723
Total Fixed Assets: 7 30,177 9,723
Current Assets
Cash at bank and in hand 163,526 221,409
Debtors & prepayments 4,534 3,712
Total Current Assets 8 168,060 225,121
Current Liabilities: Amounts
falling due within one year
Creditors and accruals 9 (475) (2,476)
Net Current Assets/(Liabilities) 167,585 222,645
Net Assets/(Liabilities) 197,762 232,368
Funds of the Charity 10
Unrestricted Funds (General) 195,016 229,622
Restricted Funds 2,746 2,746
Total Funds Carried Forward 10 197,762 232,368

The financial statements were approved by the trustees and signed on their behalf by:

Full name: Date:
Position:

10

Funfishers Out Of School Club

(Charity Number 1037734)

Statement of Cash Flows for the year ended: 31st March 2025
Cash fows from operating activities
Net income/(expenditure) for the year
Add: Depreciation for the year
Working capital changes
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by/(used in) operating activities
Cash fows used in investing activities
Purchase of fxed assets
Change in cash and cash equivalents in the year
Cash and cash equivalents at 1 April 2024
Cash and cash equivalents at 31 March 2025		 2025
2024
£
£
(34,606)
69,858
4,546
9,723
(822)
(770)
(2,001)
1,862
(32,883)
72,602
25,000
1,799
(57,883)
70,803
221,409
150,606
163,526
221,409

11

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended:

31st March 2025

1. Basis of preparation

1.1 Basis of accounting

The financial statements are prepared under the historical cost convention and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP (FRS 102)).

1.2 Change of basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.

1.3 Change to previous accounts

No changes have been made to accounts for previous years.

2. Accounting policies

Income

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

Incoming resources with related expenditure

Where incoming resources have related expenditure, the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations

Grants and donations are only included in the SoFA when the charity has evidence of entitlement to the resources and receipt is probable.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

12

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended:

31st March 2025

Expenditure and liabilities

Expenditure

Raising funds

Cost of raising funds comprise those costs associated with attracting voluntary income.

Charitable activities

Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Liability recognition

Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Assets

Tangible fixed assets for use by the charity

These are capitalised if they can be used for more than one year and cost at least £750. They are valued at cost or, if gifted, at the value to the charity on receipt, less depreciation.

Fund accounting

Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor.

13

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended: Notes to the Accounts for the year ended: Notes to the Accounts for the year ended: Notes to the Accounts for the year ended: Notes to the Accounts for the year ended: 31st March 2025 31st March 2025
3. Income and endowments
Unrestricted Restricted 2025 Unrestricted Restricted
2024
funds funds Total funds funds Total
£ £ £ £ £ £
3.1 Donations and
legacies
Donations &
fundraising		 769 - 769 126 - 126
Grants - 13,699 13,699 3,792 13,380 17,172
769 13,699 14,468 3,918 13,380 17,298
3.2 Charitable
activities
Fees 236,799 - 236,799 237,775 - 237,775
NEG funding
(3 & 4 year olds)		 119,378 - 119,378 98,610 - 98,610
NEG funding
(2 year olds)		 69,933 - 69,933 40,056 - 40,056
NEG funding
(under 2 year 20,295 - 20,295 - - -
olds)
Pupil premium 6,733 - 6,733 2,477 - 2,477
Apprentice
incentive		 600 - 600 - - -
453,718 - 453,718 378,918 - 378,918
3.3 Investments
Bank interest 1,372 - 1,372 743 - 743
1,372 - 1,372 743 - 743
3.4 Other
Milk refund 2,081 - 2,081 2,306 - 2,306
2,081 - 2,081 2,306 - 2,306
Total income: 457,940 13,699 471,369 385,885 13,380 399,265

14

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended:

31st March 2025

Raising funds
3. Expenditure
4.1
Charitable
activities
Salaries
Staff training &
other costs
Play materials &
equipment
Milk &
refreshments
Activities &
outings
Insurance costs
Membership &
subscriptions
Rent & lease
Stationery &
printing costs
Telephone,
heating & lighting
Repairs, renewals
& maintenance
Cleaning &
consumables
Equipment costs
Building & setting
refurbishment
Advertising,
website & publicity
IE fees
Depreciation
Total expenditure
4.2		 Unrestricted
funds
Restricted
funds
2025
Total
Unrestricted
funds
Restricted
funds
2024
Total
£
£
£
£
£
£
-
-
-
120
-
120
361,940
13,699
375,639
223,943
13,380
237,323
3,367
-
3,367
7,301
-
7,301
7,363
-
7,363
5,058
-
5,058
21,629
-
21,629
19,882
-
19,882
2,350
-
2,350
2,341
-
2,341
1,401
-
1,401
1,276
-
1,276
6,020
-
6,020
5,607
-
5,607
12,122
-
12,122
11,848
-
11,848
7,617
-
7,617
4,335
-
4,335
7,187
-
7,187
4,761
-
4,761

8,202
-
8,202
3,225
-
3,225
17,623
-
17,623
16,257
-
16,257
8,146
-
8,146
7,856
-
7,856

19,757
-
19,757
-
-
-
2,801
-
2,801
115
-
115
475
-
475
450
-
450
4,546
-
4,546
1,652
-
1,652
492,546
13,699
506,245
316,907
13,380
329,287
492,546
13,699
506,245
316,027
13,380
329,407

15

(Charity Number 1037734)

Funfishers Out Of School Club

Notes to the Accounts for the year ended:

31st March 2025

5. Expenses and fees

5. Expenses and fees 5. Expenses and fees 5. Expenses and fees 5. Expenses and fees
No trustees received a remuneration for services rendered during the year, nor were any trustees’ out
of pocket expenses reimbursed.
5.1 Fees for examination of the accounts 2025 2024
£ £
Independent Examiner’s fees for reporting on the accounts 475 450
6. Staff costs & emoluments 2025 2024
£ £
Gross salaries 354,928 223,120
Employers National Insurance 15,627 11,012
Pension contributions 5,084 3,191
375,639 237,323
Average number of employees 10 10

No employees recieved emoluments in excess of £60,000 (2024: Nil)

Tangible fxed assets
Cost or valuation
At 1st April 2024
Additions in year
Disposals in year
At 31st March 2025
Depreciation
At 1st April 2024
Charge for the year
At 31st March 2025
Net Book Value
At 31st March 2025
At 31st March 2024
7. Fixed assets
7.1		 Computers
Property Fixtures & Fittings
Total
£
£
£
17,200
16,860
34,060
-
25,000
25,000
-
-
-
17,200
41,860
59,060
£
£
£
16,357
7,980
24,337
450
4,096
4,546
16,807
12,076
28,883
393
29,784
30,177
843
8,880
9,723

16

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended: 31st March 2025
Debtors and prepayments
Debtors
Prepayments
Analysis of creditors falling due within one year
Trade Creditors
Fees paid in advance
Independent examiner’s fee
8. Debtors and prepayments
9. Creditors and accruals
10. Movement of funds
10.1 Movement of major funds
2025		 2025
2024
3,400
2,705
1,134
1,007
4,534
3,712
2025
2024
-
447
-
1,579
475
450
475
2,476
2025
Fund name
Unrestricted funds
(General)
General unrestricted
funds
Restricted Funds
Dragonfshers Hub
partnership
Holiday Activity Fund
Total funds		 Balance b/
fwd
Incoming
resources
Outgoing
resources
Transfers
Balance
c/fwd
229,622
457,940
492,546
-
195,016
229,622
457,940
492,546
-
195,016
2,746
-
-
-
2,746
-
13,699
13,699
-
-
2,746
13,699
13,699
-
2,746
232,368
471,639
506,245
-
197,762

17

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended:

31st March 2025

10. Movement of funds (continued)

2024

Fund name
Unrestricted funds
(General)
General unrestricted
funds
Restricted Funds
Dragonfshers Hub
partnership
Holiday Activity Fund
Total funds		 Balance b/
fwd
Incoming
resources
Outgoing
resources
Transfers
Balance
c/fwd
159,764
385,885
316,027
-
229,622
159,764
385,885
316,027
-
229,622
2,746
-
-
-
2,746
-
13,380
13,380
-
-
2,746
13,380
13,380
-
2,746
162,510
399,265
329,407
-
232,368

10.2 Details of funds held

Unrestricted Funds (General)

The General fund is unrestricted and available for the general purposes Funfishers out of School Club.

Restricted Funds

The restricted funds are only available for the purposes specified for each fund, which are:

Dragonfishers Hub Partnership

Fund from CYC to pay for partnership expenses

Holiday Activity Fund

Government funding for free holiday provision for eligible children

18

Funfishers Out Of School Club

(Charity Number 1037734)

Notes to the Accounts for the year ended:

31st March 2025

11. Net assets between funds

Balances at 31st March 2025
Fixed assets
Current assets
Current liabilities
Balances at 31st March 2024
Fixed assets
Current assets
Current liabilities		 Unrestricted
funds
Restricted
funds
Total
2025
£
£
£
30,177
-
30,177
165,314
2,746
168,060
(475)
-
(475)
195,016
2,746
197,762
Unrestricted
funds
Restricted
funds
Total
2024
£
£
£
9,723
-
9,723
222,375
2,746
225,121
(2,476)
-
(2,476)
229,622
2,746
232,368

19