## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 5 to end date 3 1 1 2 2 5
Section A Reference and administration details
114TH STOKE-ON-TRENT AND NEWCASTLE-
UNDER-LYME DIVISION 1ST TRENTHAM SCOUT
Charity name GROUP
Other names the charity is known by
1 0 3 7 6 5 6
Registered charity number (if any)
Charity’s principal address Trentham Scout House, Churchill Avenue
Trentham, Stoke on Trent
Staffordshire
S T 4 8 P F
Postcode
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6|Mike Rochelle
Trustee
01/01/25-27/10/25
Philip Marks
Trustee
Trustee
**Dates acted if not**
**for whole year**
**Office (if any)**
Trustee
Trustee
Christopher Holland
Kevin Sutton
Esther Harrison-Cloke
Diane Lesley Holmes
Trustee
**Trustee Name**| |---|---| **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 1 LT700001 (3rd December 2018) Additional governance issues (optional information but encouraged as best practice) |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:|The Group is managed by the Trustee Board, the members
of which are the ‘Charity Trustees’ of the Scout Group which
is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Board consists of at least 5 trustees including the
Chair,Treasurer and parent’s representation and meets
every 3 months.
Members of the Trustee Board complete_'Trustee Induction'_
training within the first 5 months of joining.
The Trustee Board exists to support the Group Lead
Volunteer in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Assisting leaders and other adult supporters where required;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
Ensuring the charity is run well.| |---|---| 2 LT700001 (3rd December 2018) **Section B** **Structure, governance and management (continued)** The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Activities include a wide range of topics done on weekday
evenings with additional camps over the weekend. This
includes group camps, visits to other organisations such as
our local church and visits from other organisations such as
the police and fire service.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Volunteers are the lifeblood of the group. We maintain
significant support from our Trustee Board and Squirrels,
Beavers, Cubs and Scout leaders with additional ad-hoc
support from parents and other helpers.
We pursue an active policy when applying for grants to
further improve our facilities and enable a wider range of
activities to our members.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| 4 LT700001 (3rd December 2018) **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of 2025 was a busy year as we introduced a new Squirrels
the charity during the year section. The group continues growing and has a waiting list
for members, which exceeds capacity in the group. The
group has continued to pursue grant funding which has
covered improvements to the facilities including new tents
and other scouting equipment. The charity maintains a
position of spending all grant money received on
improvements that benefit the young people that attend.
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|**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
The charity's principal source of funds is subs paid by young
people joining the group. In addition the group undertakes
fundraising activities through hire of the hall to local groups,
internal fund raising and applying for available grants.
Brief statement of the charity’s policy on
reserves
• the charity’s principal sources of funds
(including any fundraising);
The Group held reserves of approximately £7,500 against
this at year end. This is above the level required for
operating expenses and an additional reserve is held in
addition for emergencies.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum
equivalent
to
3
months
running
costs
assuming
membership is maintained, this is circa £4,000.|| 5 LT700001 (3rd December 2018) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
• how expenditure has supported the key
objectives of the charity;
Expenditure in 2025 allowed a full provision of activities for
all sections and ensured the ongoing maintenance and
safety of our scouting facility.| |---|---| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|The group is now saving towards a new roof which is
currently sound but at some point will require replacement at
significant cost. No specific activities are planned to secure
funding this will be done through additional saving and if
possible securing a grant.| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)||||||||| |---|---|---|---|---|---|---|---|---| |||||||||| |Full name(s)|Kevin Sutton||Kevin Sutton|||||| |||||||||| |Position (eg Secretary, Chair)|Treasurer|||||||| |||||||||| |Date|3||1||0|3|2|6| 6 LT700001 (3rd December 2018) 7 LT700001 (3rd December 2018) 8 LT700001 (3rd December 2018) 9 LT700001 (3rd December 2018) 10 LT700001 (3rd December 2018) 11 LT700001 (3rd December 2018) 12 LT700001 (3rd December 2018) ## **114TH TRENTHAM SCOUT GROUP (1037656) Receipts and payments account** **----- Start of picture text -----**
From 01/01/2025 To 31/12/2025
Receipts and payments
Unrestricted funds Restricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 12,830 -
Donations 487 -
Gift Aid 5,042 -
Camp and group trip income 6,200 -
Sub total 24,559 -
Grants
Other grants - -
Sub total - -
Fundraising events (gross)
Fun day 976 -
Detail 2 - -
Detail 3 - -
Other fundraising activities - -
Sub total 976 -
Scout hut income
Hire of building 5,501 -
Hire of equipment - -
Other Scout hut income 187
Sub total 5,688 -
Investment income
Savings interest - 45
Surplus from unrestricted - 1,200
Sub total - 1,245
Total Gross Income 31,223 1,245
Asset and investment sales, etc. - -
Total receipts 31,223 1,245
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LT700002 (October 2024) 1 of 3 ## **114TH TRENTHAM SCOUT GROUP (1037656) Receipts and payments account** **----- Start of picture text -----**
From 01/01/2025 To 31/12/2025
Receipts and payments
Unrestricted funds Restricted funds
£ £
Payments
Charitable Payments
Utilities 3,686 -
Scouting costs 9,437 -
Building costs 6,424 -
Outside costs 1,562 -
Grant expenditure 300 -
Camps & Trips 7,861 -
Money to reserve 1,200 -
Other costs detail 2 - -
Other costs detail 3 - -
Sub total 30,470 -
Fundraising expenses
Fun day 571 -
Detail 2 - -
Detail 3 - -
Other fundraising costs - -
Sub total 571 -
Total Gross Expenditure 31,040 -
Asset and investment purchases, etc. - -
Total payments 31,040 -
Net of receipts/(payments) 182 1,245
Cash funds last year end 13,546 5,022
Cash funds this year end 13,729 6,267
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LT700002 (October 2024) 2 of 3 ## **114TH TRENTHAM SCOUT GROUP (1037656) Receipts and payments account** **----- Start of picture text -----**
From 01/01/2025 To 31/12/2025
Statement of assets and liabilities at the end of the year
Unrestricted funds Restricted funds
£ £
Cash funds
Bank current account 13,729 -
Bank deposit account - 6,267
Building society account - -
The Scout Association Short Term Investment Service - -
Cash/Floats - -
Total cash funds 13,729 6,267
(agree balances with receipts and payments account) ok ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock (Not possible to value) - -
Scouting equipment, furniture etc (based on insurance value) 45,000 -
Other - -
Sub total 45,000 -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 58,729 6,267
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**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th March 2026 and signed on their behalf by** Esther Harrison-Cloke: Chair Kevin Sutton :Treasurer LT700002 (October 2024) 3 of 3 **LT700006 - Independent Examiner's Report to the Trustees (February 2024)** ## Introduction This document is to help Independent Examiners of Scout Group’s, District’s, County’s, Area’s or Regions’ (Scotland) annual accounts. Full guidance from the charity regulators should be read and followed. This can be found on the links below along with the templates for company charities: **Charity Commission for England & Wales** – Independent examination of charity accounts: examiners (CC32) https://www.gov.uk/government/publications/independent-examination-of-charity-accounts-examiners-cc32 **The Office of the Scottish Charity Regulator** – Independent examination: A Guide for Independent Examiners https://www.oscr.org.uk/guidance-and-forms/independent-examination-a-guide-for-independent-examiners/ **The Charity Commission for Northern Ireland** – Guidance for independent examiners (ARR07) https://www.charitycommissionni.org.uk/manage-your-charity/annual-reporting/ It is important that the right template is used for the type of accounts being independently examined and the country that the Scout Group, District, County, Area or Region (Scotland) is within. Extra guidance to help work out which template to use, can be found in the appendices of Accounting & Audit Requirements for Group, Districts, Counties/Areas & Scottish Regions. ## **Notes** An unqualified template is one where the examiner has no concern to highlight to the trustees. A qualified template is one where the examiner has a concern to highlight to the trustees. The Templates are provided below **LT700006 - Independent Examiner's Report to the Trustees (February 2024)** ## **Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year** ## **Independent examiner’s report to the trustees of 114th Trentham Scout Council** I report to the trustees on my examination of the accounts of the **114th Trentham Scout Group** for the year ended **31st December 2025** ## **Responsibilities and basis of report** As the charity trustees of the **114th Trentham Scout Group** you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the **114th Trentham Scout Group** accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the **114th Trentham Scout Group** as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Stephen Parkhouse Relevant professional qualification or membership of professional bodies (if any): Address: 7 Lawrence Drive, Swynnerton, Staffordshire. ST15 0PH Date: 31 March 2026 **LT700006 - Independent Examiner's Report to the Trustees (February 2024)** **Template 3: Qualified report for a non-company charity preparing receipts and payments accounts** ## **Independent examiner’s report to the trustees of 114th Trentham Scout Council** I report to the trustees on my examination of the accounts of the **114th Trentham Scout Group** for the year ended **31st December 2023** ## **Responsibilities and basis of report** As the charity’s trustees of the **114th Trentham Scout Group** you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the **114th Trentham Scout Group** accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement- matter of concern identified** I have completed my examination. I have identified matters of concern that give me reasonable cause to believe that: 1. accounting records were not kept in respect of the **114th Trentham Scout Group** as required by section 130 of the Act; and 2. the accounts do not accord with those records. The receipts and payments accounts prepared for the **114th Trentham Scout Group** show cash received in the year of [Insert total figure of cash received] however [Insert a description of the issues that cause concern]. _[For example: No records have been kept to match the record of the donations received to the deposits made and cash balances were retained and not deposited at the charities bank. The only written record retained is a letter advising a grant award of £10,000. The majority of the expenditure was made in cash from retained unbanked cash or via cash withdrawals using a charity debit card but few receipts were kept. Aside from invoices for utilities and rent and play equipment, there are no records of volunteer or other expenses. Total cash spent amounted to £86,000 with receipts for only £41,732 leaving £44,268 of payments without any supporting records.]_ I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification(s) or membership of professional bodies (if any): Address: Date: