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2023-08-31-accounts

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

11[th] June 2024

Our Ref: B749/JG/CJ

PRIVATE & CONFIDENTIAL

The Trustees Billericay Catholic Pre-School 52 Station Road Billericay Essex CM12 9DR

Dear Sirs

The Billericay Catholic Pre-School

I now have pleasure in enclosing the full Members Accounts for the year ended 31[st] August 2023.

Would you please examine the Accounts and attached notes carefully and if you are satisfied that they are correct, would Ms Cubitt please sign on page 4 and 8 of the Accounts where indicated, to signify formal approval.

I also enclose the typed letter of the representation, which I would ask Ms Cubitt to please sign where indicated on page 3.

I also enclose a list of journals used to produce the Accounts based on the Charity’s records and discussions with Steven and Caroline. Amendments to your figures were made to defer income received in advance, prepay expenses and provide for our fee. Please could Ms Cubitt sign the journals on all pages to indicate approval.

Also included is a ‘report to management’ with recommendations following the independent examination, which were not significant enough to be reported to the Charity Commission.

The signed Accounts, Letter of Representation and signed journals should then be returned to this office as soon as possible, whereupon I will forward the bound copy of the full Members Accounts to you.

Finally, our firm’s invoice will be sent under separate cover, for your kind attention.

With best wishes.

Yours sincerely,

Jonathan Gorridge FCA – Partner

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

Billericay Catholic Pre-School 52 Station Road Billericay Essex CM12 9DR

11[th] June 2024

MWS 601 London Road Westcliff on Sea Essex SS0 9PE

Dear Sirs

This representation letter is provided in connection with the financial statements of The Billericay Catholic Pre-school for the year ended 31[st] August 2023 for the purpose of us confirming that the financial statements give a true and fair view of the financial position of The Billericay Catholic Pre-school at that date and the results of its operations for the year then ended in accordance with the Companies Act 2006.

  1. We acknowledge as Trustees our responsibility under the Charities Act 2011, The Charity (Accounts and Reports) Regulations 2008 and provisions of the Approved Governing documents provided by the Congregational Federation Limited, for preparing financial statements which give a true and fair view of the financial position of The Billericay Catholic Pre-school as of 31[st] August 2023 and of the result of its operations for the period then ended and for making accurate representations to you.

  2. All accounting records have been made available to you and all transactions undertaken by the company have been properly reflected in the accounting records or other information provided to you. All other records and related information, including minutes of all management and shareholders’ meetings, have been made available to you and the financial statements accord therewith.

  3. We acknowledge our responsibility for the design and implementation of internal control to prevent and detect internal errors and fraud. We confirm that there is nothing to disclose to you as a consequence of our own assessment of the risk of fraud in the business.

  4. We confirm that there have been no actual or suspected instances of fraud involving management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by former employees, regulators or others.

  5. We confirm the financial statements are free of material misstatements, including omissions.

Principle Office: 52 Station Road, Billericay, Essex, CM12 9DR

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

We understand that companies are associated for tax purposes if they are under the control of the same person or persons. We also understand that for this purpose a person might be treated as one and the same person as: a close relative; a business partner; a trustee of a settlement of which the person or a relative was the settlor; and any company in which any of these is also a shareholder.

We confirm to the best of our knowledge and belief that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate of inspection of supporting documentation sufficient to satisfy ourselves that we can properly make each of the above representations to you.

Yours faithfully,

Signed on behalf of the Board of Trustees.

………………………………………

C Cubitt

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

Charity number: 1037616

BILLERICAY CATHOLIC PRE-SCHOOL

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2023

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5 - 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9 - 17

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2023

Trustees Caoilfhionn Cubitt, Chair
Thalia Beckwith
Steven Kew, Treasurer
Billie Foyle
Sophie Kelly
Alexandra Venables
Kate Nolan
Emily Amos
Laura Thorne
Carly Edwards, Secretary
Hannah Walker (appointed 17 April 2023)
Francesco Somma (appointed 17 April 2023)

Charity registered number 1037616 Principal office 52 Station Road Billericay Essex CM12 9DR

Page 1

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees present their annual report together with the financial statements of the Charity for the 1 September 2022 to 31 August 2023.

Objectives and activities

a. Policies and objectives

Billericay Catholic Pre School is a provider of childcare to the local community. It is a charitable trust with trustees elected by the members of the Pre School. The Pre School relies on income from fees, the Government Free Early Years Entitlement and money raised through fundraising events. The Pre School has its own fundraising committee made up of parents who regularly meet to generate new ideas and organise these events.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Strategies for achieving objectives

Provision of high quality childcare to the local community for the benefit of families from all backgrounds.

c. Activities undertaken to achieve objectives

The Billericay Catholic Pre-School has sessions 5 days a week in the Canon Roche Centre and works within the framework of the Early Years Foundation Stage (EYFS). We offer full day provision Monday to Thursday and morning provision on Friday.

Our large, spacious facilities allow children to play, learn and most of all have fun. We have an all-weather surface garden for outdoor play, and numerous tablets which are used to introduce our children to the world of computing and technology.

We have a dedicated, fully qualified team of staff who are committed to the care, welfare and safety of the children in our setting. They have many collective years of experience. We are proud of our high adult ratio of 6 staff to 30 children.

We are regularly inspected by Ofsted. Our last inspection was May 2019 where we received a “Good” Ofsted rating. We are particularly pleased with Ofsted’s comments about the “strong leadership and good teamwork” as well as the recognition that our children are “enthusiastic learners” and that parents recognise “that their children’s social skills have increased since starting”.

d. Main activities undertaken to further the Charity's purposes for the public benefit

The Pre school is open for children and families of all backgrounds, and we continue to support families who rely upon free childcare funding for their place at Pre school.

Achievements and performance

a. Main achievements of the Charity

We have continued to provide a high quality childcare provision to the local community. We have been proud of how our amazing staff have continued to work together closely to ensure high standards of care for the children who attend the Pre School. New joiners continue to find our setting one which a happy and safe learning environment.

Page 2

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Achievements and performance (continued)

b. Key performance indicators

We regularly review the ongoing management and performance of the Charity through regular Management Committee meetings, and focus on ensuring that we meet our statutory obligations, including those of a Safeguarding nature.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

The Reserves Amount is set at £25,000. Pre-school aims to maintain reserves consisting of:

  1. reserves to meet redundancy liabilities (including notice period);

  2. general contingency reserves equal to one term’s (a third of our financial year) other total expenditure, excluding staff costs.

The Committee believes that this level of reserves is prudent and necessary to ensure that the Pre-school can run efficiently and meet future needs.

Structure, governance and management

a. Constitution

Billericay Catholic Pre-School is a registered charity, number 1037616, and is constituted under a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. Financial risk management

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.

Page 3

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on 11 June 2024 and signed on their behalf by:

................................................

Caoilfhionn Cubitt

Page 4

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023

Independent examiner's report to the Trustees of Billericay Catholic Pre-School ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 August 2023.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 5

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Jonathan Gorridge FCA

Dated: 11 June 2024

ICAEW

MWS

Kingsridge House 601 London Road Westcliff-on-Sea Essex SS0 9PE

Page 6

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023

Note
Income from:
Charitable activities
3
Other trading activities
4
Total income
Expenditure on:
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2023
£
-
1,565
1,565
2,189
2,189
(624)
43,356
(624)
42,732		 Restricted
funds
2023
£
142,935
-
142,935
122,991
122,991
19,944
10,933
19,944
30,877		 Total
funds
2023
£
142,935
1,565
144,500
125,180
125,180
19,320
54,289
19,320
73,609		 Total
funds
2022
£
118,624
2,713
121,337
109,433
109,433
11,904
42,385
11,904
54,289

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 17 form part of these financial statements.

Page 7

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

BALANCE SHEET AS AT 31 AUGUST 2023

Note
Fixed assets
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within one
year
11
Net current assets
Total assets less current liabilities
Net assets excluding pension asset
Total net assets
Charity funds
Restricted funds
12
Unrestricted funds
12
Total funds		 799
76,076
76,875
(3,266)		 2023
£
-
73,609
73,609
73,609
73,609
30,877
42,732
73,609		 382
66,724
67,106
(12,817)		 2022
£
-
54,289
54,289
54,289
54,289
10,933
43,356
54,289

The financial statements were approved and authorised for issue by the Trustees on 11 June 2024 and signed on their behalf by:

Caoilfhionn Cubitt

The notes on pages 9 to 17 form part of these financial statements.

Page 8

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1. General information

Billericay Catholic Pre-School is an unincorporated charity registered in England and Wales. Its principle office is 52 Station Road, Billericay, Essex, CM12 9LL

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Billericay Catholic Pre-School meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.5 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 9

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

2. Accounting policies (continued)

2.6 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.7 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.8 Pensions

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

3. Income from charitable activities

Fees
Fees		 Restricted
funds
2023
£
142,935
Restricted
funds
2022
£
118,624		 Total
funds
2023
£
142,935
Total
funds
2022
£
118,624

Page 10

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

4. Income from other trading activities

Income from fundraising events

Fundraising
Fundraising		 Unrestricted
funds
2023
£
1,565
Unrestricted
funds
2022
£
2,713		 Total
funds
2023
£
1,565
Total
funds
2022
£
2,713

5. Analysis of expenditure on charitable activities

Summary by fund type

Charitable activities
Charitable activities		 Unrestricted
funds
2023
£
2,189
Unrestricted
funds
2022
£
1,742		 Restricted
funds
2023
£
122,991
Restricted
funds
2022
£
107,691		 Total
2023
£
125,180
Total
2022
£
109,433

6. Analysis of expenditure by activities

Activities
undertaken Support Total
directly costs funds
2023 2023 2023
£ £ £
Charitable activities 104,614 20,566 125,180

Page 11

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

6. Analysis of expenditure by activities (continued)

Activities
undertaken Support Total
directly costs funds
2022 2022 2022
£ £ £
Charitable activities 88,460 20,973 109,433

Analysis of direct costs

Staff costs
Staff costs
Analysis of support costs
Rent
General Expenses
Stationery
Insurance
Accountancy
Staff Training
Legal and Professional fees
Bank Charges
Fund raising expenditure		 Activities
2023
£
104,614
Activities
2022
£
88,460
Activities
2023
£
11,088
3,202
538
1,855
2,178
200
286
135
1,084
20,566		 Total
funds
2023
£
104,614
Total
funds
2022
£
88,460
Total
funds
2023
£
11,088
3,202
538
1,855
2,178
200
286
135
1,084
20,566

Page 12

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

6. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Rent
General Expenses
Stationery
Insurance
Accountancy
Staff Training
Legal and Professional fees
Bank Charges
Fund raising expenditure		 Activities
2022
£
11,604
2,674
437
747
1,980
1,210
308
285
1,728
20,973		 Total
funds
2022
£
11,604
2,674
437
747
1,980
1,210
308
285
1,728
20,973

7. Independent examiner's remuneration

2023 2022
£ £
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts 2,178 1,980

8. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2023
£
101,443
2,268
904
104,615		 2022
£
86,947
1,187
326
88,460

Page 13

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

8. Staff costs (continued)

The average number of persons employed by the Charity during the year was as follows:

Management
Employees		 2023
No.
1
18
19		 2022
No.
1
14
15

No employee received remuneration amounting to more than £60,000 in either year.

The key management personnel of the charity comprises the Trustees and the Pre-School manager. The total amount of employee benefits (including employer pension contributions and employer national insuance contributions) received by key management personnel for their services to the pre-school was £34,844

9. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .

During the year ended 31 August 2023, no Trustee expenses have been incurred (2022 - £NIL) .

10. Debtors

Due within one year
Other debtors
Prepayments and accrued income		 2023
£
419
380
799		 2022
£
13
369
382

11. Creditors: Amounts falling due within one year

Other taxation and social security
Pension fund loan payable
Accruals and deferred income		 2023
£
923
165
2,178
3,266		 2022
£
465
185
12,167
12,817

Page 14

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

12. Statement of funds

Statement of funds - current year

Unrestricted funds
General Funds - all funds
Restricted funds
ECC Grants
Fees
Total of funds
Statement of funds - prior year
Unrestricted funds
General Funds - all funds
Restricted funds
ECC Grants
Fees
Total of funds		 Balance at 1
September
2022
£
43,356
-
10,933
10,933
54,289
Balance at
1 September
2021
£
42,385
-
-
-
42,385		 Income
£
1,565
92,206
50,729
142,935
144,500
Income
£
2,713
76,709
41,915
118,624
121,337		 Expenditure
£
(2,189)
(92,206)
(30,785)
(122,991)
(125,180)
Expenditure
£
(1,742)
(76,709)
(30,982)
(107,691)
(109,433)		 Balance at
31 August
2023
£
42,732
-
30,877
30,877
73,609
Balance at
31 August
2022
£
43,356
-
10,933
10,933
54,289

13. Summary of funds

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BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

13. Summary of funds (continued)

Summary of funds (continued) Summary of funds (continued)
Summary of funds - current year
Balance at 1 Balance at
September 31 August
2022 Income Expenditure 2023
£ £ £ £
General funds 43,356 1,565 (2,189) 42,732
Restricted funds 10,933 142,935 (122,991) 30,877
54,289 144,500 (125,180) 73,609
Summary of funds - prior year
Balance at Balance at
1 September 31 August
2021 Income Expenditure 2022
£ £ £ £
General funds 42,385 2,713 (1,742) 43,356
Restricted funds - 118,624 (107,691) 10,933
42,385 121,337 (109,433) 54,289
Analysis of net assets between funds
Analysis of net assets between funds - current year
Unrestricted
Restricted		 Total
funds
funds		 funds
2023
2023		 2023
£
£		 £
Current assets 45,998 30,877 76,875
Creditors due within one year (3,266)
-		 (3,266)
Total 42,732 30,877 73,609
Analysis of net assets between funds - prior year
Unrestricted
Restricted		 Total
funds
funds		 funds
2022
2022		 2022
£
£		 £
Current assets 56,173 10,933 67,106
Creditors due within one year (12,817)
-		 (12,817)
Total 43,356 10,933 54,289

14. Analysis of net assets between funds Analysis of net assets between funds - current year

Page 16

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

BILLERICAY CATHOLIC PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

14. Analysis of net assets between funds (continued)

15. Transfers between funds

There were no transfers between funds during the year.

16. Pension commitments

"The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable by the group to the fund and amounted to £904 (2022 - £326) and amounts totaling £165 (2022: £185) were payable to the fund at the balance sheet date and are included in creditors.

17. Members' liability

Each member of the charitable company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £NIL for the debts and liabilities contracted before he/she ceases to be a member.

18. Related party transactions

The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 31 August 2023.

Page 17

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

N3. 4

Billericay Catholic Pre-School Year End: 31 August 2023 Adjusting journal entries Date: 01/09/2022 To 31/08/2023

Number Date Name Account No Reference Debit Credit Net Income (Loss) Amount Chg Recurrence Misstatement
Net Income (Loss) Before Adjustments 11,904
1 31/08/2023 Bank account 1 1901 9,358
1 31/08/2023 Wages and Salaries 2095 97,704
1 31/08/2023 Pension fund loan 2096 2,070
1 31/08/2023 PAYE/NI control 2101 4,827
1 31/08/2023 Fundraising 1 - General funds 4504 1,394
1 31/08/2023 Fees 5000 81,678
1 31/08/2023 Fees 5000 49,979
1 31/08/2023 Fees 5000 905
1 31/08/2023 Support costs - computer costs 8740 1,107
1 31/08/2023 Rent 8751 11,388
1 31/08/2023 General Expenses 8752 2,425
1 31/08/2023 General Expenses 8752
1 31/08/2023 Stationery 8753 538
1 31/08/2023 Garden Maintenance 8755 635
1 31/08/2023 Insurance 8756 760
1 31/08/2023 T-Shirts 8759 543
1 31/08/2023 Bank Charges 8762 135
1 31/08/2023 Staff courses 8764 200
1 31/08/2023 Legal & Professional fees 8765 2,266
being expenses and income per
client profit and loss summary
133,956 133,956 125,863 113,960
2 31/08/2023 Bank account 1 1901 10,547
2 31/08/2023 Fees 5000 0
2 31/08/2023 Fees 5000 10,529
2 31/08/2023 Staff Wages 8083 18
current account unrecorded bank
receipts
10,547 10,547 136,410 10,547
3 31/08/2023 Bank account 1 1901 9,887
3 31/08/2023 Fees 5000 9,887
current account unpresented bank
receipts
9,887 9,887 126,523 -9,887
4 31/08/2023 General Expenses 8752 105
4 31/08/2023 General Expenses 8752 8
4 31/08/2023 Garden Maintenance 8755 105
4 31/08/2023 T-Shirts 8759 8

11/06/2024 9:35 AM

Page 1

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

N3. 4-1

Billericay Catholic Pre-School

Year End: 31 August 2023
Adjusting journal entries
Date: 01/09/2022 To 31/08/2023
Number
Date
Name		 Account No Reference Debit Credit Net Income (Loss) Amount Chg Recurrence Misstatement
reallocating sales costs
113 113 126,523 0
5 31/08/2023 Accruals 2104 1,980
5 31/08/2023 Accruals 2104 2,178
5 31/08/2023 Accountancy 8760 2,178
5 31/08/2023 Legal & Professional fees 8765 1,980
reallocating acc accrual paid and
posting this years
4,158 4,158 126,325 -198
6 31/08/2023 Prepayments 1872 369
6 31/08/2023 Prepayments 1872 380
6 31/08/2023 Insurance 8756 369
6 31/08/2023 Insurance 8756 380
reverse ins prepayment and being
this
years
749 749 126,336 11
7 31/08/2023 Accruals 2104 300
7 31/08/2023 Rent 8751 300
reverse rent accrual and posting
this years
300 300 126,636 300
8 31/08/2023 Wages and Salaries 2095 97,298
8 31/08/2023 Pension fund loan 2096 1,146
8 31/08/2023 Pension fund loan 2096 688
8 31/08/2023 PAYE/NI control 2101 2,089
8 31/08/2023 PAYE/NI control 2101 928
8 31/08/2023 PAYE/NI control 2101 2,268
8 31/08/2023 Cost of all activities - NI 8081 2,268
8 31/08/2023 Cost of all activities - pension cos 8082 688
8 31/08/2023 Staff Wages 8083 101,461
Wages
104,416 104,416 22,220 -104,416
9 31/08/2023 Pension fund loan 2096 216
11/06/2024
9:35 AM Page 2

11/06/2024 9:35 AM

Page 2

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

N3. 4-2

Billericay Catholic Pre-School

Year End: 31 August 2023 Adjusting journal entries Date: 01/09/2022 To 31/08/2023

Number Date Name Account No Reference Debit Credit Net Income (Loss) Amount Chg Recurrence Misstatement
9 31/08/2023 Cost of all activities - pension cos 8082 216
Reallocating smart pension fees
216 216 22,004 -216
11 31/08/2023 Fundraising account hsbc 1906 503
11 31/08/2023 Fundraising account natwest 1907 503
being hsbc ac
503 503 22,004 0
12 31/08/2023 Fundraising account natwest 1907 667
12 31/08/2023 Fundraising 1 - General funds 4504 694
12 31/08/2023 Fundraising 1 - General funds 4504 20
12 31/08/2023 Fees 5000 156
12 31/08/2023 General Expenses 8752 632
12 31/08/2023 Equipment/Toys/books 8754 453
12 31/08/2023 Presents 8757 100
being fundraising natwest ac
1,361 1,361 21,337 -667
13 31/08/2023 Deferred income 2105 9,887
13 31/08/2023 Fees 5000 9,887
def income
9,887 9,887 31,224 9,887
14 31/08/2023 Fundraising 1 - General funds 4504 503
14 31/08/2023 General Expenses 8752 503
reverse transfers post to p&l
503 503 31,224 0
15 31/08/2023 Restricted Fund 1 - b/fwd 3111 10,933
15 31/08/2023 General Funds - b/fwd 3201 971
15 31/08/2023 Fundraising 1 - Endowment funds 4501 971
15 31/08/2023 Fundraising 1 - Endowment funds 4501 10,933

split bfwd

11/06/2024 9:35 AM

Page 3

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

N3. 4-3

Billericay Catholic Pre-School

Year End: 31 August 2023 Adjusting journal entries Date: 01/09/2022 To 31/08/2023

Number Date Name Account No Reference Debit Credit Net Income (Loss) Amount Chg Recurrence Misstatement
11,904 11,904 19,320 -11,904
16 31/08/2023 Fundraising 1 - General funds 4504 1
16 31/08/2023 Support costs - computer costs 8740 1
rounding Factual
1 1 19,320 0
288,501 288,501 19,320 7,416

11/06/2024 9:35 AM

Page 4

DocuSign Envelope ID: 2171DFDC-7114-40B9-BB5F-F87C0054518B

11[th] June 2024 Our ref: B749/JG/CJ

Private & Confidential

The Trustees The Billericay Catholic Pre-School Canon Roche Centre Laindon Road Billericay CM12 9LL

Dear Sirs

REPORT TO MANAGEMENT

During the course of our independent examination for the year ended 31[st] August 2023 a number of matters arose which although we do not consider to be significant we are however bringing the below to your attention for consideration.

These matters came to light during the course of our independent examination which is designed to assist us in forming our opinion on the financial statements and providing a limited assurance conclusion. Our tests may not necessarily disclose all errors or irregularities and should not be relied upon to do so. Matters we consider significant are not also reported here.

This letter has been prepared for the sole use of the Trustees of The Billericay Catholic Pre-School. No copies of this letter may be provided to third parties without our prior consent. Consent is, and will only be, granted on the basis that such copies are not distributed with the interests of anyone other than the Charity in mind and that we accept no duty or responsibility to any other party. No responsibilities are accepted by MWS towards any party acting or refraining from action as a result of this letter.

Area for consideration Details
Reserves Policy The Trustees should review the reserves policy of the Charity at least
annually and consider if the expected level of reserves are sufficient to
cover expenditure listed in the reserves policy.
Bank Reconciliations It is recommended that bank reconciliations are completed monthly and
reviewed appropriately and documented in accordance with the
Financialscheme ofdelegation.
Business card statement
reconciliations		 It is recommended that Business card statements are completed monthly
and reviewed appropriately, documented and approved. This may
require an update to the Financial scheme of delegation if the use of such
a card is not already included.
Expenditure approval Evidence of approval by relevant body should be shown on all invoices
in line with Financial scheme of delegation.

This information is provided purely for management purposes and although, where requested, we will discuss the content of this letter with management these are matters that under International Auditing Standards need not be communicated in writing.

Yours Faithfully MWS

Certificate Of Completion

Envelope Id: 2171DFDC711440B9BB5FF87C0054518B Subject: Billericay Catholic Preschool accounts package Source Envelope: Document Pages: 28 Signatures: 10 Certificate Pages: 8 Initials: 0 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London

Status: Completed

Envelope Originator: Claire John 601 London Road nil Westcliff-On-Sea, Esssex SS0 9PE claire@mws-accountants.co.uk IP Address: 20.0.67.2

Record Tracking

Status: Original Holder: Claire John 11-Jun-24 | 09:58 claire@mws-accountants.co.uk

Location: DocuSign

Signer Events Signature

Jonathan Gorridge jon@mws-accountants.co.uk Partner MWS Chartered Accountants Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 20.0.67.2

Timestamp

Sent: 11-Jun-24 | 10:10 Viewed: 11-Jun-24 | 10:33 Signed: 11-Jun-24 | 10:33

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Caoilfhionn Cubitt chairbcps@gmail.com Security Level: Email, Account Authentication (None)

Sent: 11-Jun-24 | 10:33 Resent: 13-Jun-24 | 16:46 Viewed: 18-Jun-24 | 11:01 Signed: 18-Jun-24 | 11:02

Signature Adoption: Drawn on Device Using IP Address: 5.68.190.56 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 19-May-23 | 07:58 ID: 3641ace6-b617-474d-8211-b0ce21b4f302 Company Name: MWS Chartered Accountants Jonathan Gorridge Sent: 18-Jun-24 | 11:02 jon@mws-accountants.co.uk Viewed: 18-Jun-24 | 11:08 Partner Signed: 18-Jun-24 | 11:08 MWS Chartered Accountants Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 20.0.67.2

Electronic Record and Signature Disclosure: Not Offered via DocuSign

In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Ellie Millings Sent: 11-Jun-24
Ellie.Millings@mws-accountants.co.uk
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 04-Jun-24 12:39
ID: 4938a472-4a20-406b-a941-4b98ede9256e
Company Name: MWS Chartered Accountants
Steven Kew Sent: 11-Jun-24
treasurerbcps@gmail.com Viewed: 11-Jun-24
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 10-Nov-21 17:59
ID: 98fdc7f3-91e1-44f5-84e6-9ef5a03ac976
Company Name: MWS Chartered Accountants
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11-Jun-24
Certified Delivered Security Checked 18-Jun-24
Signing Complete Security Checked 18-Jun-24
Completed Security Checked 18-Jun-24
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

Electronic Record and Signature Disclosure created on: 07-Mar-23 | 18:43 Parties agreed to: Caoilfhionn Cubitt

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, MWS ( may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you may be charged a nominal per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact MWS Chartered Accountants:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: mail@mws-accountants.co.uk

To advise MWS of your new email address

To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at mail@mws-accountants.co.uk and in the body of such request you must state: your previous email address, your new email address. We may call to confirm such changes

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from MWS

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to mail@mws-accountants.co.uk and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with MWS

To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an email to mail@mws-accountants.co.uk and in the body of such request you must state your email, full name, mailing address, and telephone number. The consequences of your withdrawing consent for online documents will be that authorisation may take a longer time to process and associated fees of processing may be higher.

Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The - - current system requirements are found here: https://support.docusign.com/guides/signer guide signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically

To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:

Electronic Record and Signature Disclosure created on: 02-Apr-20 | 11:20 Parties agreed to: Ellie Millings, Steven Kew

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, MWS Chartered Accountants (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact MWS Chartered Accountants:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: lorraine@mws-accountants.co.uk

To advise MWS Chartered Accountants of your new email address

To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at lorraine@mws-accountants.co.uk and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from MWS Chartered Accountants

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to lorraine@mws-accountants.co.uk and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with MWS Chartered Accountants

To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an email to lorraine@mws-accountants.co.uk and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that authorisation may take a longer time to process..

Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The - - current system requirements are found here: https://support.docusign.com/guides/signer guide signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically

To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: