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2020-08-31-accounts

Charity Number: 1037616

BILLERICAY CATHOLIC PRE SCHOOL

(A Charitable Trust)

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE TRUST, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2020

Trustees Caoilfhionn Cubitt (Chair) Hayley Dear (Vice Chair & Secretary) Steven Kew (Treasurer) Rebecca Grant Genevieve Mullen Martin O’Sullivan Jessica Welton Charity Number: 1037616 Registered Office: 52 Station Road Billericay Essex CM12 9DR Trading Address: Canon Roche Centre Laindon Road Billericay Essex CM12 9LL Accountant: Ray Keilthy 54 Brookside Billericay Essex CM11 1DT

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2020

What is the Billericay Catholic Pre School?

Billericay Catholic Pre School is a provider of childcare to the local community. It is a charitable trust with trustees elected by the members of the Pre School. The Pre School relies on income from fees, the Government Free Early Years Entitlement and money raised through fundraising events. The Pre School has its own fundraising committee made up of parents who regularly meet to generate new ideas and organise these events.

The Billericay Catholic Pre-School has sessions 5 days a week in the Canon Roche Centre and works within the framework of the Early Years Foundation Stage (EYFS). We hold full-day sessions on Mondays, Tuesdays and Thursdays with morning provision during the rest of the week.

Our large, spacious facilities allow children to play, learn and most of all have fun. We have an all-weather surface garden for outdoor play, and numerous tablets which are used to introduce our children to the world of computing and technology.

We have a dedicated, fully qualified team of staff who are committed to the care, welfare and safety of the children in our setting. They have many collective years of experience. We are proud of our high adult ratio of 6 staff to 26 children. All our staff have completed at least Safeguarding Children Level 2 training. A number of staff also hold up-to-date first aid training.

We are regularly inspected by Ofsted. Our last inspection was May 2019 where we received a “Good” Ofsted rating. We are particularly pleased with Ofsted’s comments about the “strong leadership and good teamwork” as well as the recognition that our children are “enthusiastic learners” and that parents recognise “that their children’s social skills have increased since starting”.

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust)

Chair Report

This year has kept the Staff and Committee of the Pre School very busy. We have had to deal with a period of closure due to the Government lock-down, and then ensure a safe and risk-assessed operating environment once we were able to re-open in the summer of 2020.

We want to thank our amazing Staff for their dedication throughout this period of uncertainty, which we sadly find ourselves in still at this present time. We know that the children who have returned to Pre School, and also our new joiners in September 2020, have found a happy and safe learning environment, despite the additional precautions needed due to the Covid-19 situation.

During the last financial year, the Pre School was pleased to support an average of 49 children through our setting.

We continue to be impacted by some restrictions on staff timetabling, whilst we try to maintain a sensible approach to “bubbles” through the Pre School. Some of the steps we are taking go further than the Government advice, but at this stage we feel this is prudent given the risks everyone is trying to balance. We will continue to keep this under review.

A big thank you also to our Parents for their understanding and support with the initial lockdown, subsequent changes to arrival & drop-off arrangements, and for supporting us still with fundraising ideas.

We are particularly pleased to have a large number of new Committee Members joining at this year’s AGM, which is positive as we seek to ensure succession planning for existing Trustees.

Finally, we want to formally thank Angela Mullen for her 35 years of service as Pre School Manager. Angela formally retires at the end of December 2020. Angela has made the Pre School what it is today, and we all owe her a huge debt of gratitude. We wish her well in her well-deserved retirement.

We are pleased that Sarah Dorrington, an existing member of the Pre School staff, has agreed to become the new Pre School Manager and has been performing that role, with support from Angela, since September 2020.

We also want to thank Jeanette Woolley and Claire Cummins for their many years of service as they both retired from the Pre School in September 2020 and November 2020 respectively. Jeanette contributed towards the work of the Pre School Committee, in addition to her role in the setting, and Claire has latterly looked after the book keeping for a number of years following her previous role working with children at the setting.

Caoilfhionn Cubitt Chair 15/11/2020

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust)

Treasurer Report

The last year has been challenging from a financial perspective, with the closure of the setting during the initial lockdown period, subsequent furloughing of staff, and then planning for additional costs (such as PPE) in order to re-open the Pre School during the Summer Term.

We are grateful to staff for being so understanding during the period of uncertainty, and are pleased that due to the Coronavirus Job Retention Scheme and the support from Government to continue the Free Early Years Entitlement funding, we were able to pay staff 100% of their wages for the period of lockdown. We did this whilst not charging private fee-paying parents during the lockdown period, unlike some of the other local Pre Schools.

We are also grateful to the Parish Hall for waiving our rent whilst we were shut, and for working with us to help us re-open, this saw us take additional space for a short period as well as coming to a mutually beneficial agreement on rent costs.

Just to note, that we continue to be registered to receive funding from Essex County Council for 3-4 year olds and the 30 hour Extended Entitlement. Due to unavailability of our premises we are only able to offer 21.5 hours a week. We are also able to offer the Free Early Years Entitlement to 2 year olds who meet the eligibility criteria.

Whilst not explicitly noted in the accountant’s reporting, we did receive £3,859.37 of Coronavirus Job Retention Scheme monies during the period, with a small amount expected to continue on to December-20. This has effectively been used to reduce the “Wages” figure.

Overall we realised a profit of £4,260.58, and we are still left with significant cash at the bank & at hand of £34,195.06. We have subsequently set our minimum reserves amount at £25,000.

The Fundraising Team raised over £2,600 during the period, albeit £843 of this related to fundraising from the previous year which was banked late. Activities included:

Steven Kew Treasurer 31/10/2020

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust) Blllerfcay Cathollc Pre4chool Accounts for the year endlng 31st August 2020 2019120 2018119 Movement Ca•h A¢¢¢)unt 195.99 03.01 Pfrtty Cash 122.13 Curr•nt A¢count 32,383.17 27,934.30 4,448.87 Fundralslng acmunt 1,56185 Total Cash 34.195.06 29,934.48 4260.58 Ch•ck•d and *rov•d. ellthy 54 Brookskla 8illerlcay Essex CM111DT 0311012020

BILLERICAY CATHOLIC PRE SCHOOL (A Charitable Trust) Billericay Catholic Preschool accounts to 3V0812020 Notes: Oifference between accounts submltted and audited accounts Submitted . £ 3,645.86 Audited E 4,260.58 Difference: £ 614.72 Petty Cash and Fundraising accout)ts not refiected in the submitted accounts Movement on Petty Cash IE 69.081 Movement on Fundraising £683.80 Total movement E 614.72 Cheque Number 2761 dated 2010612020 for £224 was presented to the bank on 11812020 but recorded by the bank as 2762. Cheoue no 2762 for £684 was paid by the barbk on 2210712020. C It appears that staff were on fudoueh from April to July and 4 payments have been received from HMRC. There is nothing on file to reconcile these receipts. D PAYE/NI. The paperwork 5ubmttted does not facilitate the reconciliation of the amounts paid. It would appear that as at 311812020 further payments were due to HMRC but as the accounts Are presented on an income and expenditure basis no accruals have been made for these amounts.. Forfuture auditing purposes it would be useful to have a ftTrll analysis of the following-. Wages and salarie5 '.5howing a monthly totsl for Gros5 Paye £mployee5 Nl Employers Nl Nettpay Cash with èach of the expense categories totalled each month. Ra