North Yorkshire West County Guides
Trustees report and unaudited financial statements for the year ended 30 April 2025
Charity no: 1037585
North Yorkshire West County Guides (Charity number 1037585)
Financial statements
for the year ended 30 April 2025
Contents
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Page
Legal & administrative information 1
Trustees report 2-5
Independent Examiners report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9-18
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North Yorkshire West County Guides (Charity number 1037585)
Legal & administrative information
for the year ended 30 April 2025
Charity name North Yorkshire West County Guides
Charity Registration Number 1037585 (England & Wales) Contact Community House 46-50 East Parade Harrogate HG1 5RR Telephone 07512777348
Website www.girlguidingnyw.org.uk
Trustees
C Halls (Chair) S Jennings A Wright , S Langley H Sanderson (appointed 26th June 2024)
Independent examiners The Barker Partnership Chartered Accountants 24 High Street Pateley Bridge Hatrogate HG3 5JU
Page 1
North Yorkshire West County Guides (Charity number 1037585)
Trustees annual report for the year ended 30 April 2025
Structure & governance
North Yorkshire West County Guides, which operates as Girlguiding North Yorkshire West, was formed under Royal Charter granted on the 14th December 1922.
Aims & objectives
Girlguiding North Yorkshire West is a branch of Girlguiding, the leading charity for girls and young women in the UK. Girlguiding is the UK's largest youth organisation dedicated to girls, with around 370,000 members. Girls can do anything. We help them know that, whether they're 4 or 18 or in between. All girls have a home at Girlguiding - whoever they are, and wherever they are. We show them a world of possibilities, big and small. We help them think big and be bold in a space where they can be themselves, get creative, explore, and have fun. We're a powerful collective voice - with girls, led by girls - changing the world for the
Statement of public benefit
A report on Girlguiding's public benefit activities during the previous year can be found in its latest Annual Report.
Girlguiding North Yorkshire West continues to provide it's own public benefit activities. We support our four divisions and their districts to deliver Girlguiding to the area which we cover.
_
Annual review
The leadership of Girlguiding North Yorkshire West consists of County Commissioner Carly Halls and her Assistant County Commissioners, Caroline Bentham and Sam Cramby. The trustees are the Division Commissioners of the four divisions.
Membership figures have decreased slightly again and while the demand is there to open new units and waiting lists are growing, the limiting factor is the recruitment and retention of adult volunteers.
Training & development
We now havea training lead, Babs Jones. She returns to the post so brings experience and enthusiasm to the role.
First Response Trainings have been run around the county and have been well attended.
Eight volunteers have completed the new Leadership Development Program, which is still quite new. They have been supported by our mentors and LDP Coordinator.
Page 2
North Yorkshire West County Guides
(Charity number 1037585)
Trustees annual report for the year ended 30 April 2025
Outdoors
The outdoor team is led by Helen Cressey.
A full program of day and short residential outdoor activities was planned and delivered, with activities for all sections to do outdoor cooking, archery, bushcraft.
County camp was not held this year, one is planned for Summer 2025.
International
An international trip to Adelboden, Switzerland was run very successfully during the summer of 2025. Further trips are planned for 2026/7.
Administration
We continue to utilise the administration solution offered by Girlguiding North East England Region, whereby Girlguiding NYW pay an hourly rate for an administrator based in the Region office and employed by them, to carry out work on our behalf. This reduces the complication of being an employer and allows us access to an administrator who has Girlguiding knowledge & the support of the region office and is proving to be a flexible option for us.
This arrangement is working well and we intend to continue it for the next year.
The office space at Community House has been kept on, but will be vacated soon.
Birk Crag HQ redevelopment
Fundraising continues to be the main challenge. Our Lottery Grant application was successful and we awarded £391,000 in November 2024. This is drawn upon as work progresses. There were challenges around the legal requirements of the funding, but these were overcome mid-January and work continued at a pace. While our hopeful opening date of Summer 2025 is unlikely, we are hopeful for an Autumn opening.
The lottery grant is to complete the basement and ground floor, with further fundraising to be done to complete upstairs.
Results
A summary of the year's activities is given on page 7 of the accounts.
The charity returned a surplus of £319,430 (2024 £191,689). The surplus included donations, legacies and fundraising activities related to the redevelopment of Birk Crag Centre. The surplus on Girlguiding activities excluding Birk Crag was £6,916 (2024 - £4,907).
Page 3
North Yorkshire West County Guides (Charity number 1037585)
Trustees annual report for the year ended 30 April 2025
Future Plans
The main aim for 25/26 is to complete the build and open the doors of Birk Crag. personnel are in place.
The plans and the
The charity also needs to recruit additional volunteers, to ensure that the aims of the charity continue to be met. Experienced volunteers need to be recruited into positions of responsibility, to ensure that the charity continues to grow and carry out its aims well.
Reserves policy
The reserves should provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future.
The trustee's aim is to maintain the charity's reserves at a level which is at least equivalent to six months operational expenditure. This has been achieved.
The trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity's continuing obligations on a quarterly basis at their finance meeting.
Page 4
North Yorkshire West County Guides (Charity number 1037585)
Trustees annual report for the year ended 30 April 2025
,
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011.
This report was approved by the Trustees on [ST™Novth 202s"I5and signed on its behalf by rane SOWEy Printed tam DAN,. NEON ING TrusteeOe Printed name CARIN. HALLS ca
Page 5
North Yorkshire West County Guides
(Charity number 1037585)
Independent Examiners Report
I report on the accounts of North Yorkshire West County Guides (charity number 1037585) for the year. ended 30 April 2025 which are set out on pages7 to 8 and in the notes on pages 9 - 18.
Respective responsibilities of trustees and independent examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general directions given by the charity commission under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to our attention.
Basis of independent examiners statement
My examination was carried out in accordance with general directions given by the charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from all trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiners statement
In connection with my examination, no matter has come to my attention;
(i) No other matters have come to my attention;
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to keep proper accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting
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requirements of section the 2011 Act have not been met; or
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(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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GMM TEE cre
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Date 1. JA MMerg. 2226
David Thomas ACA FCCA- Independent Examiner
The Barker Partnership
Chartered Accountants
Pateley24 High BridgeStreet ; Harrogate, HG3 5JU
Page 6
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North Yorkshire West County Guides (Charity number 1037585)
Statement of financial activities for the year ended 30 April 2025
| Unrestricted | Restricted | Designated | 2025 | 2024 | ||
|---|---|---|---|---|---|---|
| ; | Notes | Funds | Funds | Funds | Total | Total |
| £ | £ | £ | £ | £ | ||
| Incoming resources | ||||||
| Incomingand endowments from: | ||||||
| Donations&legacies | 6 | - | 295,382 | 10 | 295,392 | 164,897 |
| Charitable activities | 7 | - | 25.915 | 33,299 | 59,214 | 64,862 |
| Othertrading activities | 8 | - | 2,100 | 1,802 | 3,902 | 1,308 |
| Investmentincome | - | 28 | 341 | 369 | 528 | |
| Totalincomingresources | - | 323,425 | 35,452 | 358,877 | 231,595 | |
| Resources expended | ||||||
| Expenditure on: | ||||||
| Raisingfunds | 9 | - | 565 | 1,446 | 2,011 | 512 |
| Charitable activities | 10 | - | 10,346 | 25,338 | 35,684 | 37,804 |
| Otherexpenses | 11 | - | - | 1,752 | 1,752 | 1,590 |
| Totalresourcesexpended | - | 10,911 | 28,536 | 39,447 | 39,906 | |
| Netincome | - | 312,514 | 6,916 | 319,430 | 191,689 | |
| Transfers | 19 | - | 4,080 | (4,080) | - | - |
| Netmovement infunds | - | 316,594 | 2,836 | 319,430 | 191,689 | |
| Reconciliation offunds | ||||||
| Totalfunds broughtforward | - | 1,597,237 | 37,969 | 1,635,206 | 1,443,517 | |
| Totalfundscarriedforward | 19 | - | 1,913,831 | 40,805 | 1,954,636 | 1,635,206 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
Page 7
North Yorkshire West County Guides (Charity number 1037585)
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Balance sheet
as at 30 April 2025
2025 2024
Notes £ £ £ £
Fixed Assets
Tangible assets 12 1,898,860 1,575,269
Current Assets
Stocks 13 862 1,368
Debtors 14 2,549 1,122
Cash at bank and in hand 15 149,944 64,028
153,355 66,518
Creditors: amounts falling
due within one year 16 (97,579) (6,581)
Net Current assets 55,776 59,937
Total Assets Less Current
Liabilities 1,954,636 1,635,206
The funds of the charity ;
Restricted funds 19 1,913,831 1,597,237
Designated funds 19 40,805 37,969
Total charity funds 1,954,636 1,635,206
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Signed on behalf of all the trustees on AST!~th Noy. 2029©
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;
S \ (insert date)
TrusteeNOR. Printed name SA, Jems
Trusteeoem Printed nameCARLY HALLS
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The notes on pages 9 to 18 form an integral part of these financial statements.
_.
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Page 8
North Yorkshire West County Guides
(Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025 Accounting policies policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceeding year. .
1. Accounting policies policies
1.1. Basis of accounting
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), issued 16th July 2014, and with the Charities Act 2011.
1.2. Fund accounting
There are three different funds held by the charity; unrestricted, restricted and designated. Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Unrestricted funds
These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds
These are funds that can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds
These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
1.3. Recognition of assets & income
Income is recognised in the Statement of Financial Activities (SoFA) when a transaction or other event results in an increase in the charity's assets or a reduction in its liabilities. Income is only recognised in the accounts when all of the criteria regarding entitlement, probable and measurement are met.
Recognition of grants and donations
Income is only recognised in the accounts when all of the criteria regarding entitlement, probable and measurement are met. In the case of a grant, evidence of entitlement usually exists when the formal offer of funding is communicated in writing to the charity. However, in the event that conditions are placed on the grant, those conditions must be met before income is recognised. In the case of a donation, entitlement arises immediately on its receipt.
Page 9
North Yorkshire West County Guides (Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025
Recognition of investment income
Income from interest is recognised when its receipt is probable and the amount receivable can be measured accurately.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
- 1.4. Recognition of resources expended
Expenditure is the amount of a charity's resources that have been spent or otherwise used in carrying out its activities. An expense results in either a decrease in a charity's assets or an increase in its liabilities. Liabilities and expenditure are only recognised in the accounts when all of the criteria regarding entitlement, probable and measurement are met.
Support costs
These costs are incurred by the charity in providing the infrastructure which underpins the operation of individual projects and include management, payroll preparation, office supplies, telephones, information technology, premises etc.
- 1.5. Tangible fixed assets and depreciation Fixed assets are valued at cost or a reasonable value on receipt.
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings & equipment - 10% reducing balance Premises - Until the development of Birk Crag is complete, the depreciation rate is nil.
- 1.6. Stock
Stock is valued at the lower of cost and net realisable value.
Page 10
North Yorkshire West County Guides
(Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025
2. Employees
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||||||
|---|---|---|---|---|
|Number of employees|2025|2024|
|The average|monthly numbers|of employees|
|during|the year were:|1|1|
|1|1|
|Employment costs|2025|2024|
|£|£|
|Wages|and|salaries|5,086|3,437|
|5,086|3,437|
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During the year, no employee earned £60,000 per annum or more.
- 3 Trustee remuneration & expenses
No trustees received a remuneration for services rendered, however, when incurred, trustees are reimbursed for out of pocket expenses. No trustee, or anyone connected with a trustee, has a material interest in any of the charity's transactions.
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||||||
|---|---|---|---|---|
|.|
|4.|Net incoming resources|for the year|2025|2024|
|£|£|
|Net incoming|resources|is|stated|after charging:|
|Depreciation|3,114|3,253|
|5.|Fees|for independent examination|of accounts|
|2025|2024|
|£|£|
|Independent examination|1,752|1,590|
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Page 11
North Yorkshire West County Guides (Charity number 1037585)
Notes to the financial statements
for the year ended 30 April 2025
6. Donations & legacies
| Unrestricted | Unrestricted | Restricted | Designated | 2025 | 2024 | |
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | , Total | Total | ||
| £ | £ | £ | £ | £ | ||
| Donations | - | 295,357 | 10 | 295,367 | 145,479 | |
| Gift aid | - | - | - | 18,666 | ||
| FriendsofBirkCrag | - | 25 | 25 | - | ||
| Grants received | - | - | - | - | 752 | |
| - | 295,382 | 10 | 295,392 | 164,897 | ||
| Charitable activities | ||||||
| Unrestricted | Restricted §Designated |
2025 | 2024 | |||
| Funds | Funds | Funds | Total | Total | ||
| £ | £ | £ | £ | £ | ||
| Censusreceipts | - | - | 23,029 | 23,029 | 17,001 | |
| Training | - | - | 1,389 | 1,389 | 1,310 | |
| Fundraising | - | 25,915 | - | 25,915 | 26,468 | |
| Outdooractivities | - | - | 8,881 | 8,881 | 20,083 | |
| - | 25,915 | 33,299 | 59,214 | 64,862 |
7. Charitable activities
Page 12
North Yorkshire West County Guides
Notes to the financial statements for the year ended 30 April 2025
(Charity number 1037585)
8. Other trading activities
| Unrestricted | Restricted | Designated | 2025 | 2024 | |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Total | Total | |
| £ | £ | £ | £ | £ | |
| Equipment&hirecharges | - | - | 50 | 50 | - |
| Sale ofsouvenirs&badges | - | 2,100 | 1,752 | 3,852 | 1,308 |
| - | 2,100 | 1,802 | 3,902 | 1,308 | |
| Raisingfunds | |||||
| Unrestricted | § Restricted | §Designated | 2025 | 2024 | |
| Funds | Funds | Funds | Total | Total | |
| £ | £ | £ | £ | £ | |
| Souvenirs&badges | - | - | 1,446 | 1,446 | - |
| Costs offundraising | - | 565 | - | 565 | 512 |
| - | 565 | 1,446 | 2,011 | 512 |
- Raising funds
Page 13
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North Yorkshire West County Guides
(Charity number 1037585)
Notes to the financial statements
for the year ended 30 April 2025
10. Charitable activities
| Unrestricted | Restricted | Designated | 2025 | 2024 | |||
|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Total | Total | |||
| £ | £ | £ | £ | £ | |||
| Printing& stationery | - | - | 48 | 48 | 51 | ||
| Postage&telephone | - | - | 1,093 | 1,093 | 1,057 | ||
| Travel expenses | - | - | 719 | 719 | 560 | ||
| Grants&donations | - | - | 3,025 | 3,025 | 3,417 | ||
| Census | - | - | 1,450 | 1,450 | 1,276 | ||
| Presentations& lunches | - | - | 179 | 179 | 1,102 | ||
| Sundryexpenses | - | 3,817 | © | 1,742 | 5,559 | 1,392 | |
| Public relations | - | - | 187 | 187 | - | ||
| Training | - | - | 468 | 468 | 343 | ||
| Outdoor activities expenses | - | - | 8,168 | 8,168 | 17,082 | ||
| Premises costs | - | 3,892 | 2,696 | 6,588 | 4,834 | ||
| Administrator | - | - | 5,086 | 5,086 | 3,437 | ||
| Depreciation | - | 2,637 | 477 | 3,114 | 3,253 | ||
| - | 10,346 | 25,338 | 35,684 | 37,804 | |||
| 11. | Otherexpenses | ||||||
| Unrestricted | Restricted | Designated | 2025 | 2024 | |||
| Funds | Funds | Funds | Total | Total | |||
| £ | £ | £ | £ | £ | |||
| Independent examiners fees | - | - | 1,752 | 1,752 | 1,590 | ||
| - | - | 1,752 | 1,752 | 1,590 |
Page 14
North Yorkshire West County Guides
(Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025
12. Tangible fixed assets
| Development | ||||
|---|---|---|---|---|
| & premises | Fixtures | |||
| atBirkCrag | & fittings | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| at | 1 May2024 | 1,565,775 | 39,490 | 1,605,265 |
| Additions | 324,845 | 1,860 | 326,705 | |
| At30 | 30April2025 | 1,890,620 | 41,350 | 1,931,970 |
| Depreciation | ||||
| At | 1 May2024 | 19,786 | 10,210 | 29,996 |
| Charge foryear | - | 3,114 | 3,114 | |
| At30 | 30April2025 | 19,786 | 13,324 | 33,110 |
| Net bookvalues | ||||
| At30 | 30April2025 | 1,870,834 | 28,026 | 1,898,860 |
| At30 | 30April2024 | 1,545,989 | 29,280 | 1,575,269 |
13. Stock
| Stock | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | 2025 | 2024 | |||||
| Funds | Funds | Funds | Total | Total | |||||
| £ | £ | £ | £ | £ | |||||
| Closing | stock | ofbadges | - | - | 862 | 862 | 1,368 | ||
| - | - | 862 | 862 | 1,368 |
Page 15
North Yorkshire West County Guides
(Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025
14. Debtors
| 14. | Debtors | ||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | 2025 | 2024 | |||
| Funds | Funds | Funds | Total | Total | |||
| £ | £ | £ | £ | £ | |||
| Prepayments and accrued income | - | - | 2,549 | 2,549 | 1,122 | ||
| - | - | 2,549 | 2,549 | 1,122 | |||
| ) | |||||||
| 15. | Cash atbankand inhand | ||||||
| Unrestricted | Restricted | Designated | 2025 | 2024 | |||
| Funds | Funds | Funds | Total | Total | |||
| £ | £ | £ | £ | £ | |||
| Current account | - | 110,324 | 33,608 | 143,932 | 54,624 | ||
| Deposit account | - | 1,012 | 5,000 | 6,012 | 9,404 | ||
| - | 111,336 | 38,608 | 149,944 | 64,028 |
16. Creditors: amounts falling due
| Creditors: amounts falling duefalling duedue | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | 2025 | 2024 | |
| withinoneyear | Funds | Funds | Total | Total | Total |
| £ | £ | £ | £ | £ | |
| Trade creditors | - | 12,071 | - | 12,071 | - |
| Accruals&loans | - | 80,000 | 3,494 | 83,494 | 3,416 |
| Income received in advance | - | - | 2,014 | 2,014 | 3,165 |
| - | 92,071 | 5,508 | 97,579 | 6,581 |
17. Taxation
The Charity's activities fall within the exemptions afforded to Charities under the Corporation Tax Act 2010 (CTA 2010). Accordingly, there is no corporation tax liability provided on ordinary activities.
Page 16
North Yorkshire West County Guides (Charity number 1037585)
Notes to the financial statements
for the year ended 30 April 2025
18. Analysis of net assets between funds
| Unrestricted | Restricted | §Designated | Designated | Total | |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| £ | £ | £ | £ | ||
| Fundbalances at30 April 2025 as | |||||
| represented by: | |||||
| Tangible fixed assets | - | 1,894,566 | 4,294 | 1,898,860 | |
| Current assets | - | 111,336 | 42,019 | 153,355 | |
| Current liabilities | - | (92,071) | (5,508) | (97,579) | |
| - | 1,913,831 | 40,805 | 1,954,636 |
\
Page 17
North Yorkshire West County Guides (Charity number 1037585)
Notes to the financial statements for the year ended 30 April 2025
19. Movements in funds
| At | Incoming | Outgoing | At | ||
|---|---|---|---|---|---|
| 1May24 | resources | resources | Transfers | 30Apr25 | |
| £ | £ | £ | £ | £ | |
| Restrictedfunds | 1,597,237 | 323,425 | (10,911) | 4,080 | 1,913,831 |
| Designated funds | 37,969 | 35,452 | (28,536) | (4,080) | 40,805 |
| TotalFunds | 1,635,206 | 358,877 | (39,447) | - | 1,954,636 |
| Breakdown offunds | |||||
| Restricted funds | |||||
| BirkCrag | 1,597,237 | 323,425 | (10,911) | 4,080 | 1,913,831 |
| 1,597,237 | 323,425 | (10,911) | 4,080 | 1,913,831 | |
| Designatedfunds | |||||
| General Account | 19,030 | 23,380 | (16,311) | 10,334 | 36,433 |
| BadgeFund | 1,616 | 1,752 | (1,489) | 1,616 | 263 |
| Events&Training | 138 | 1,389 | (468) | 1,059 | - |
| OutdoorFund | 15,134 | 8,931 | (10,268) | 9,688 | 4,109 |
| Pegasus Fund | 2,051 | - | - | 2,051 | - |
| 37,969 | 35,452 | (28,536) | (4,080) | 40,805 |
19.1. Breakdown of funds
Page 18