POYNTON AND DISTRICT ROTARY CLUB SERVICE ACCOUNT
Registered charity number: 1037560
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED
30TH JUNE 2023
POYNTON AND DISTRICT ROTARY CLUB
SERVICE ACCOUNT
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH JUNE. 2023
We have pleasure in presenting the report and accounts for the year ended 30th June, 2023.
1. Trustees
The trustees who served during the year were R. Mellor (President), K. Hazeldine (President Elect), A. Graves (Secretary) and W. Morley-Scott (Treasurer). In addition to the annual general meeting the trustees and members of the Council of the Rotary Club of Poynton and District met formally every month and reported to the members of the Club at the following meeting.
2. Activities
The activities of the trust involved the raising of monies from members of the club and from the general public and applying such funds for the relief of the poor and needy, locally, nationally and internationally and for such other charitable purposes as all the members of the club determined.
3. Accounts
The receipts and payments accounts at 30th June, 2023 show all the transactions for the year. Following the pandemic the club was able to organise its Party in the Park event once again and further monies were from the general public. Total income amounted to £47,632.98 compared to 2022 income of only £2807.83. Donations and expenses from the service account totalled £47,694.39 (2022 £5,033.96).
The bank balance at 30th June, 2023 was £22,392.33 (2022 £22,453.74).
On behalf of the Trust
R. Mellor
K. Hazeldine
A. Graves
W. Morley-Scott
Dated: 14 March 2024
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POYNTON AND DISTRICT ROTARY CLUB
SERVICE ACCOUNT
STATEMENT OF TRUSTEES RESPONSIBILITIES
The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit for that period. In preparing the financial statements, the trustees are required to:
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select suitable accounting policies snd then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the ongoing concern basis unless it is
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inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the appropriate legislation. They are also responsible for safe guarding the assets of the charityand for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF THE POYNTON AND DISTRICT ROTARY CLUB
SERVICE ACCOUNT
I report on the accounts of the trust for the year ended 30th June, 2023 which are set out on page 4.
Respective responsibilities of trustees and examiner
The charity’s trusteesare responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements-
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the requirements of the 2011 Act
have not been met: or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
R. S. PIGGOTT
10 Winchester Drive Macclesfield SK10 3GD
Dated: 14 March 2024
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POYNTON AND DISTRICT ROTARY CLUB
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SERVICE ACCOUNT YEAR ENDED 30TH JUNE 2023
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| INCOME Party in the Park Ticket Sales Collections Miscellaneous Income EXPENDITURE Party in the Park Costs Charitable Donations Mary Sunley Costs DEFICIT FOR THEYEAR Balance brought forward BALANCE CARRIED FORWARD CASH HELD AT BANK– CURRENT ACCOUNT |
£46,307.39 1,147.00 240.00 |
£46,828.34 803.54 1.10 |
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|---|---|---|---|---|
| £47,632.98 47,694.39 |
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| £( 61.41) 22,453.74 |
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| £22,392.33 £22,392.33. |
Included in the above Cash held at bank are committed funds of £15,000.00
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POYNTON AND DISTRICT ROTARY CLUB
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SERVICE ACCOUNT NOTES YEAR ENDED 30TH JUNE 2023
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| CHARITABLE DONATIONS Girl Guide Sponsorship Nomvula’s Knitters Sea Vista Township Support (South Africa) |
200.00 447.00 500.00 |
|---|---|
| £1,447.00 |
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