## 13[th] April 2026 ## AGM 2026 ## Agenda 1. Welcome and Introductions 2. Apologies 3. Adoption of TAR report 4. Adoption of accounts 5. Chairperson and Managers report 6. Election of Management Committee 7. Close of Business ## Managers’ Report 2024-2025 - We have again sustained a high uptake all year around and currently have nearly full sessions. - We are currently piloting the new Government scheme of thirty hours childcare for working parents from 9 months to 4 years and have seen a slight raise in REGISTERED CHARITY NUMBER: 1037408 The Community Centre, Badger Paddock, Huntington, York YO31 9EH Website:www.orchardparkpreschoolyork.co.uk email: orchardparkpreschoolyork@gmail.com numbers taking up extra sessions, as yet this has not made a dramatic impact on the setting financially. - We have retained all members of staff who are working hard on updating their knowledge and taking on new courses relevant for the setting. - We have started to revamp the outdoor area this will be ongoing for the next few years as it is costly to replace resources and have the maintenance required which the preschool is funding hoping for volunteers to give us guidance and experience which some parents have said they will try to help with. - We have made substantial improvements to the room furniture with smaller divides and new resource equipment, including large wooden construction blocks. - We gave all staff a pay rise last year for all the hard work and the commitment they give to the setting. - We have been advised be the early years adviser from the council to change the committee to a CIO committee charity which Jo is working with community matters in Leeds to get the correct paperwork and application done. (this can be a lengthy process) ## **- Chairperson report 2024 2025** We are fully supportive of helping the preschool and give them support and guidance in any requests they make. Any requests are discussed and a plan of action is then put into progress. The committee are all still happy to stay on the board with Helen Wood Chairperson, Sarah Smith Treasurer and Joanne Leaf secretary all happy to keep their roles. Sylvia Jobling and verity Grantham are happy to still be members which is fantastic news. Financially the preschool is about sustainable with no concerns as a lot of money has been paid out for updates this year. Regular committee meetings have been successful, with all committee members all keen and active to take supporting roles in the overall management of the preschool. REGISTERED CHARITY NUMBER: 1037408 The Community Centre, Badger Paddock, Huntington, York YO31 9EH Website:www.orchardparkpreschoolyork.co.uk email: orchardparkpreschoolyork@gmail.com The committee have realised that over the next couple of years there has been a forecast of low birth rate which may effect the numbers within the school. Jo has said she will help with set days in the community through the holidays to help promote the preschool. The chair would like to thank all the committee members for their time and continued support. ## **- Treasurers Report 2024 2025** ## **See attached accounts Year End August 2016** This is a true account of this meeting Signed sarah smith Dated 13/04/26 Signed Sarah Smith Dated 13/04/26 Chair read out last years AGM, these were accepted as a true account and Sarah Smith and Joanne Leaf and proposed and seconded them. The constitution was read and the committee made on adaptions or amendments. Treasurer provided the financial accounts. The report was accepted Helem Wood and seconded by Joanne Leaf. REGISTERED CHARITY NUMBER: 1037408 The Community Centre, Badger Paddock, Huntington, York YO31 9EH Website:www.orchardparkpreschoolyork.co.uk email: orchardparkpreschoolyork@gmail.com REGisfERED CHARrrY NUMBER: 1037408 Unaudlted Financtal Statement for the Year Ended 31 August 2025 for ORCHARD PARK PRE SCHOOL Broderlcks {York) Ltd Chartered Certified Accountants Wellington House Amator Court York yo￿ 4UZ Independent Examinerfs Report to tho Trustees of Orchard Park Pre School I report on the accounts for the year ended 31 August 2025, whlch are Set out on page 2. Respective responsibilities of trustees and examlner The trustees (who are also the director5 for the purposes of company lawl are ￿SponSible for the preparatic)n ef the accounts. The charity's trustees consider that an audit is not required for the year under 5ettlon 144 of the Charities Art 2011 (the Charities Artl and that an independent examination ts needed. Itls my re5ponslbllity to: examSne the accounts under sectlon 145 of the Charities Art, to follow procedures speclfled In the Genera5 Dlrertlons given by the Charity Commission under sectlon 145(51 {b) of the Charities Att, and, to state whether particular matters have tome to our attention. Ba515 of Independent examlnerfs report My examlnatlon was carrled out In accordan￿ wlth the general Dlrethons glven by the Charlty Commlssttrn. An examination includes a review of the accounting lecords kept by the charity and a cornpar150n of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures In the accounts and 5eeklng explanatlons from the tru5tee5 concernlng any such rllatters. The pro￿dUreS undertaken do not provlde all the eVIden￿ that would be requlred in an audlt, and consequently no oplnlon Is glven a5 tr> whether the accounts present'a true and falr, vlew and the report Is Ilmlted to those matters set out In the statement below, Independent examlnerg ststement In connection with my examination, no matter has come to my attentlon to indlcate that: Whith give5 me reasonable cause to belleve that In any material respect the requlrements.. to keep accounting record5 In accordan￿ wlth 5ectlon 130 of the char￿e$ Act,. and to prepare accounts whlch accord with the ac¢ountlng records and to comply wlth the accountlng requlrements of the Cha￿tIeS Act have not been met, or 2. to which, In my opinlon, attentlon should be drdwn In order to enable a proper understandlng of the actounts to be ￿athed. S J Morre Dlrector Brodarlcks (York) Ltd Chartered Certified Accountsnts Welllngton House Aviator Court York Y030 4UZ November 2025 Summa of Recei ts&Pa Orchard Park Pre School For eriod to: 31/08/2025 ments Recei NEG Fundin Bank Cash Total £ 98 445.90 £ 98 445.90 Fees £ 5281.35 5 281.36 Fundraisin evènts & activities Ouln & activi fees Other rants & fundin Bank Interest 684.37 684.37 Other sund recei Is Chlldcarè Vouchers Transf8r from accounts Enter Descri Ilon Enter Descri Ilon £ 104411.62 £104411.62 Pa ments &wa Bank Cash Total Sala costs £ 75 450.19 £ 75 450.19 Staff Iralnln & other c05t¥ 384.00 384.00 Pla mal8rfal8 & e ul ment £ 2513.19 2513.19 Acllvilles & outin Refreshments inG. milk 409.80 409.80 Consumables 42.19 42.19 Rent £ 9 116.70 £ 9 116.70 Insuranco 981.02 981.02 Affilialiong & subscri lions 403.87 403,87 Tele hone cosv internet costs 1703.74 1703,74 Printin 0Sta e & slatlone 257.92 267.92 Fundraisin costs Ac¢ountanc roll feos £ 2,617.20 2 617.20 other sund Costs 413.67 413.67 DBS NEST ensions £ 2561.07 2 561.07 Bank Cha es 83.40 83.40 staff Christmaslmeals 605.30 60S.30 HMRC PAYEINI 3 207.02 £ 3 207.02 Cash Drawn from Bank for Pe Cash 30.00 30.00 £ 100 780.28 30,00 £ 100 750.28 Current Sur lus Deficit £ 3 631.34 30.00 £ 3 661.34 Funds Brou ht Forward Funds Carried Forward £ 52 500.71 £ 52 500.71 £ 66 132.05 30.00 £ 56 182.06 REGisfERED CHARrrY NUMBER: 1037408 Unaudlted Financtal Statement for the Year Ended 31 August 2025 for ORCHARD PARK PRE SCHOOL Broderlcks {York) Ltd Chartered Certified Accountants Wellington House Amator Court York yo￿ 4UZ Independent Examinerfs Report to tho Trustees of Orchard Park Pre School I report on the accounts for the year ended 31 August 2025, whlch are Set out on page 2. Respective responsibilities of trustees and examlner The trustees (who are also the director5 for the purposes of company lawl are ￿SponSible for the preparatic)n ef the accounts. The charity's trustees consider that an audit is not required for the year under 5ettlon 144 of the Charities Art 2011 (the Charities Artl and that an independent examination ts needed. Itls my re5ponslbllity to: examSne the accounts under sectlon 145 of the Charities Art, to follow procedures speclfled In the Genera5 Dlrertlons given by the Charity Commission under sectlon 145(51 {b) of the Charities Att, and, to state whether particular matters have tome to our attention. Ba515 of Independent examlnerfs report My examlnatlon was carrled out In accordan￿ wlth the general Dlrethons glven by the Charlty Commlssttrn. An examination includes a review of the accounting lecords kept by the charity and a cornpar150n of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures In the accounts and 5eeklng explanatlons from the tru5tee5 concernlng any such rllatters. The pro￿dUreS undertaken do not provlde all the eVIden￿ that would be requlred in an audlt, and consequently no oplnlon Is glven a5 tr> whether the accounts present'a true and falr, vlew and the report Is Ilmlted to those matters set out In the statement below, Independent examlnerg ststement In connection with my examination, no matter has come to my attentlon to indlcate that: Whith give5 me reasonable cause to belleve that In any material respect the requlrements.. to keep accounting record5 In accordan￿ wlth 5ectlon 130 of the char￿e$ Act,. and to prepare accounts whlch accord with the ac¢ountlng records and to comply wlth the accountlng requlrements of the Cha￿tIeS Act have not been met, or 2. to which, In my opinlon, attentlon should be drdwn In order to enable a proper understandlng of the actounts to be ￿athed. S J Morre Dlrector Brodarlcks (York) Ltd Chartered Certified Accountsnts Welllngton House Aviator Court York Y030 4UZ November 2025 Summa of Recei ts&Pa Orchard Park Pre School For eriod to: 31/08/2025 ments Recei NEG Fundin Bank Cash Total £ 98 445.90 £ 98 445.90 Fees £ 5281.35 5 281.36 Fundraisin evènts & activities Ouln & activi fees Other rants & fundin Bank Interest 684.37 684.37 Other sund recei Is Chlldcarè Vouchers Transf8r from accounts Enter Descri Ilon Enter Descri Ilon £ 104411.62 £104411.62 Pa ments &wa Bank Cash Total Sala costs £ 75 450.19 £ 75 450.19 Staff Iralnln & other c05t¥ 384.00 384.00 Pla mal8rfal8 & e ul ment £ 2513.19 2513.19 Acllvilles & outin Refreshments inG. milk 409.80 409.80 Consumables 42.19 42.19 Rent £ 9 116.70 £ 9 116.70 Insuranco 981.02 981.02 Affilialiong & subscri lions 403.87 403,87 Tele hone cosv internet costs 1703.74 1703,74 Printin 0Sta e & slatlone 257.92 267.92 Fundraisin costs Ac¢ountanc roll feos £ 2,617.20 2 617.20 other sund Costs 413.67 413.67 DBS NEST ensions £ 2561.07 2 561.07 Bank Cha es 83.40 83.40 staff Christmaslmeals 605.30 60S.30 HMRC PAYEINI 3 207.02 £ 3 207.02 Cash Drawn from Bank for Pe Cash 30.00 30.00 £ 100 780.28 30,00 £ 100 750.28 Current Sur lus Deficit £ 3 631.34 30.00 £ 3 661.34 Funds Brou ht Forward Funds Carried Forward £ 52 500.71 £ 52 500.71 £ 66 132.05 30.00 £ 56 182.06