Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 **Poppleton Road Playgroup (Charity number: 1037379)** ## **Trustees’ Annual Report and Financial Statements** **for the year ended 31 August 2024** **HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ** Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 (Charity Number 1037379)** |**CONTENTS**|**Page**| |---|---| |Trustees’ Annual Report|2 - 5| |Independent Examiner’s Report|6| |Receipts and Payments Accounts|7| |Statement of Assets and Liabilities|8| |Notes to the Accounts|9| 1 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP TRUSTEES’ ANNUAL REPORT** # **FOR THE YEAR ENDED 31 AUGUST 2024** ## Administrative details Charity name: Registered charity number: 1037379 Charity’s address: c/o The Annex Poppleton Road Playgroup Poppleton Road Primary School Poppleton Road York YO26 4UP ## Names of trustees serving during the year and to the date of this report Victoria Clift Chair from 01/09/2024 Appointed 07/07/2024 Rachael Cole Treasurer from 08/11/2022 Appointed 30/09/2021 Abigail Maden Secretary from 01/01/2024 Appointed 20/09/2022 Nikki-Jane Carter Committee member Appointed 20/09/2022 Nicky Braithwaite Committee member Appointed 22/11/2023 Natalie Jackson Chair Resigned 31/07/2024 Tanya Chapman Secretary Resigned 31/12/2023 ## Names of advisers HPH, Chartered Accountants, 54 Bootham, YORK, YO30 7XZ (Accountants) Preschool Learning Alliance - (Development Support) City of York Council – West Offices, Station Rise, YORK, YO1 6GA (Early Years Support and Advice) Structure, Governance and Management Charity’s governing document: Constitution dated 14 October 2013 How the charity is constituted: Unincorporated organisation Trustee selection method: AGM Additional governance issues: There is a minimum of 5 Trustees at any one time. 2 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024** ## **Objectives** The objectives of the Pre-school (as stated in the Preschool alliance constitution adopted above) are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. ## **Aims and activities to further the objectives.** ## **Our aims as stated in our business plan: To provide the highest possible quality community childcare service in a welcoming, unique and exceptional setting.** **Aim 1** – To achieve a Good rating from OFSTED and have a long waiting list through the following means. - a) Best possible educational programme (EYFS): Children have had access to continuous provision and additional planned activities inside and out covering all the areas of learning and development. We have been able to return to pre covid way of running. - b) Excellent Parent Partnerships: Activities undertaken have included regular parent meetings which we conducted face to face, ongoing communication with parents and activity ideas through DoJo online system, photo books newsletters, letters (through email), a Facebook and Instagram page. The website contains the up-to-date policies - c) Strong Leadership - Ensure strong leadership is in place from management and committee: The manager has continued regular supervisions and observations with staff. The committee and the manager have met regularly to review progress. Self-evaluations of the setting were completed each term, and these were used to feed into the action plan which is updated regularly. 3 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP TRUSTEES’ ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 AUGUST 2024** **Aim 2** – To have a well-trained and motivated team: This year staff have worked together as a team towards becoming an ELKLAN communication friendly setting. We had our reinspection by OFSTED at the end of the school year 2023 and were happy to receive a ‘GOOD’ judgement. There have been some staff changes, and the setting begins next year with a team of 5. All key staff have a level 3 or above. All staff have undertaken training over the year to support their continuing professional development, including updating first aid, safeguarding and food hygiene training. **Aim 3** – To refurbish our building with Poppleton Road Out of School Club: We continue to apply for grants to improve the environment. We have been successful in securing a Tesco grant of £500 to contribute towards a kitchen revamp. We have also received a ward grant to pay for Makaton training for all staff. ## **Summary of main activities undertaken for the public benefit** Provision of opportunities for play, in compliance with the Early Years Framework, for all eligible 3–4-year-old children. The trustees consider that they have complied with their duties to have due regards to the public benefit guidance published by the Charity Commission. ## **Additional details of objectives and activities** : The Playgroup was open for 20 hours per week term time during the year providing 4 hour preschool sessions each day between Monday and Friday for 3 and 4 year old children. We also had some rising 3s in the Autumn term attending on 2-year-old funding. This included providing lunches on a daily basis. 4 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP TRUSTEES’ ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 AUGUST 2024** ## **Financial review** ## **Reserves policy** At the year end the playgroup had cash reserves of £37,904. We aim to maintain reserves adequate to continue the running of the playgroup for 3-4 months in the event that funding was to be withdrawn. This allows time to assess the situation and make alternative financial plans without leaving the children, parents or staff with an unexpected change in their arrangements. Therefore, we aim to hold between £20,932 - £27,909 within our reserves. The reserves at the year-end exceeded this threshold. ## **Financial performance** During the year the playgroup achieved a surplus of £9,936. The Trustees are working closely to continue to monitor spending to ensure we continue to remain in a stable position. ## **Further financial review details** The playgroup receives Central Government Early Years funding for the majority of children in attendance. Fees are paid for places that are not covered by Government funding. The playgroup committee support income through regular fundraising events. ## **Declaration** Approved by the Board of Trustees on 2 April 2025 and signed on its behalf by Victoria Clift _Chair_ 5 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF POPPLETON ROAD PLAYGROUP** I report on the accounts of the Trust for the year ended 31 August 2024, which are set out on pages 7 to 9. This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, the charity’s members as a body and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Adrian Rodaway, BA, FCA, BFP, DChA HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ 2 April 2025 6 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 Charity number 1037379** |**RECEIPTS**
NEG (Nursery Education Grants) Funding
Fees
Donations and Fundraising
Bank Interest
Milk Refunds
Other grants
**Total receipts**
**PAYMENTS**
Salaries and Wages Costs
Staff Training and Other Costs
Play Materials and Equipment
Activities and Outings
Milk, Cleaning and Refreshments
Rent and Rates
Maintenance and Repairs
Insurance Costs
Affiliations and Memberships
Office Costs
Fundraising Costs
Accountancy, Payroll and Independent
Examination Fees
Bank charges
Total resources expended
**Deficit of receipts over payments**
**Transfer between funds**
**Funds brought forward at**
**1 September 2023**
**Funds carried forward at**
**31 August 2024**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
80,461
-
80,461
10,724
-
10,724
816
1,095
1,911
232
-
232
335
-
335
-
-
-
92,568
1,095
93,663
67,465
-
67,465
2,358
-
2,358
3,498
-
3,498
1,065
-
1,065
4,257
-
4,257
975
-
975
15
15
800
-
800
216
-
216
75
-
75
30
-
30
2,968
-
2,968
5
-
5
83,727
-
83,727
8,841
1,095
9,936
-
-
-
27,968
-
27,968
36,809
£
1,095
£
37,904
£
**2024**|**2023**
**Total**
**funds**
**£**
69,110
5,947
906
93
115
64
76,235
66,050
1,093
4,177
1,692
3,691
1,950
2,862
764
129
423
-
2,488
16
85,335
(9,100)
-
37,068
27,968
£| |---|---|---| 7 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 AUGUST 2024 Charity Number 1037379** |||**2024**||**2023**| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**funds**|**funds**|**funds**|**funds**| ||**£**|**£**|**£**|**£**| |**CASH FUNDS**||||| |Current Bank Account|19,579|1,095|20,674|8,847| |Savings Bank Account|15,000|-|15,000|17,029| |Petty Cash|30|-|30|36| |Payroll Account|2,200|-|2,200|2,056| ||36,809
£|1,095
£|37,904
£|27,968
£| |**LIABILITIES**||||| |Independent Examination Fee|1,155|-|1,155|1,080| ||1,155
£|-
£|1,155
£|1,080
£| The attached notes form part of these financial statements. Approved by the Trustees on 2 April 2025 and signed on their behalf by: Rachael Cole _Treasurer_ 8 Docusign Envelope ID: B3F11489-718D-4E86-B0BA-ECD72E240C23 ## **POPPLETON ROAD PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ## **(Charity Number 1037379)** ## **1. Basis of accounts** The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. Cash-based accounts are not prepared on an accruals basis and therefore the Charities SORP does not apply to their preparation. ## **2. Restricted funds** Donations and grants received are treated as restricted funds where a restriction has been placed on their use by the donor or grantor. ## **3. Trustees’ remuneration and expenses** No Trustees received remuneration for work as an employee of the Charity during this year (2023 – nil). No expenses were reimbursed to Trustees (2023 – nil). The Trustees have due regard to the guidance issued by the Charity Commission in respect of the payment of remuneration to Trustees. ## **4. Related party transactions** During the year, all 5 Trustees had children with places at the playgroup (2023 – 3). These places were all funded by the Council. 9