## **LONGACRE PARENT TEACHER ASSOCIATION**
## **ANNUAL REPORT AND ACCOUNTS**
## **31[ST] AUGUST 2022**
Registered Charity Number 1037373
## LONGACRE SCHOOL PARENT TEACHER ASSOCIATION
## **STATUS OF THE CHARITY**
The Longacre School Parent Teacher Association was formed on 4[th] October 1985 and it became a registered charity number 1037373 on 9[th] May 1994. The purpose of the association is to advance the education of the pupils of the school by providing and assisting in the provision of facilities for the school and as an ancillary thereto and in furtherance of this object the Association may foster more extending relationships between the staff, parents and others associated with the school and may engage in activities that support the school and advance the education of the pupils attending it.
## **ADDRESS**
Longacre School, Hullbrook Lane, Shamley Green, Guildford, Surrey, GU5 0NQ
## **MANAGEMENT COMMITTEE**
|Chairperson|Lucinda Mueller|
|---|---|
|Honorary Secretary|Catheryn Wood and Sarah Edwards|
|Treasurer|Andrew Unitt|
|Headmaster|Matthew Bryan|
|Elected staff members|Andrea Beasley|
|Elected Parent Representatives|Lisa Baker, Claire Papastefanou, Catherine Powell, Jo Dowker, Sam Henry,|
||Nicky Brenner, Coralie Moore, Sarah Edwards, Sarah Stevens, Nat Whittall,|
||Rebecca Butler, Susie Johnson, Heather MacEachern, Jojo Percival Gordon,|
||Jackie Thompson, Amelia Atkinson|
## **BANKERS**
National Westminster Bank PLC, 77 High Street, Godalming, Surrey, GU7 1AR
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022**
|**Note**
**Income Events**
Magic Show/Halloween Party/Circus
Christmas Fair, Puds, Wreath
3
Movie night
Quiz night
Easter egg hunt
Summer/Welcome back Fair
4
Annual Ball
5
Summer Party
Camp out
Murder Mystery
Smarties
Gin
**Net Total Income from Events**
**Income Other**
Cake and ice cream stall
Subscriptions and Gift Aid
Second Hand Uniform Shop
Easyfundraising
Parent advertiser
Bank interest
**TOTAL INCOME**
**Expenditure**
Longacre School Donations
Donations Other
Insurance
Admin, meetings and other
**Total Expenditure**
**Net Income/Expenditure**
**Total Funds brought forward**
**Total Funds carried forward**|**2022**
**2021**
**£**
**£**
557
-
4,737
6,543
400
416
35
524
(32)
(74)
3,021
-
13,593
-
628
-
62
44
-
357
-
1,404
-
230
**23,001**
**9,444**
681
(75)
3,800
3,850
4,077
2,957
98
581
-
5
12
3
**8,668**
**7,321**
**31,668**
**16,765**
24,723
8,989
1,736
563
105
105
1,739
246
**28,301**
**9,901**
**3,367**
**6,864**
**30,869**
**24,005**
**34,236**
**30,869**|
|---|---|
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION BALANCE SHEET AS AT 31ST AUGUST 2022**
|**Note**
**Current Assets**
Debtors
8
Stock
Cash
Deposit account
Current Account
Petty Cash
Total Cash
**Total Assets**
**Less: Current Liabilities**
Creditors
9
**Net Current Assets**
**Represented by:**
Unrestricted Income Fund
**Total Reserves**|**2022**
**2021**
**£**
**£**
**580**
**3,488**
**720**
**1,464**
35,155
27,465
10
10
70
154
**35,235**
**27,629**
**36,535**
**32,581**
2,298
1,712
**34,236**
**30,869**
34,236
30,869
**34,236**
**30,869**|
|---|---|
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION**
## **NOTES TO THE ACCOUNTS**
## **1 Accounting policies**
## **a) Accounting convention**
The accounts are prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of recommended Practice on Accounting by Charities.
## **b) Income**
Income from events represents the net amount receivable for the period. All other income is included in the income and expenditure account as it is received.
## **c) Gifts in kind**
The charity receives the benefit of work carried out by volunteers and receives the use of facilities and equipment without charge. No value is placed on these items.
## **d) Cash flow statement**
The association has taken advantage of the exemption granted under FRS1 not to produce a cash flow statement.
## **2 Taxation**
The association has charitable status and as such is exempt from corporation tax.
## **3 CHRISTMAS FAIR**
||||||
|---|---|---|---|---|
||**2022**||**2021**||
|Silent Auction||-||4,618|
|Entertainment, food and stalls||3,386||-|
|Hamper Raffle||500||1,011|
|Pre fair sales - puds, wrapping, tea towels||975||914|
|**Subtotal before charity donation**||**£4,737**||**£6,543**|
|Donation to external charity||(376)||(563)|
|||**£4,361**||**£5,980**|
## **4 SUMMER/WELCOME BACK FAIR**
|||||
|---|---|---|---|
|||**2022**|**2021**|
|Tickets||2,512|-|
|Profit from food and drink||2,369|-|
|Inflatable Expenses||(1,860)|-|
|||**£3,021**|**£-**|
## **5 ANNUAL BALL**
|||||
|---|---|---|---|
|||**2022**|**2021**|
|Sale of tickets less food, marquee and facilities||3,259|-|
|Bar||-|-|
|Auction||11,854|-|
|Entertainment||-|-|
|Band and other expenses||(2,220)|-|
|Donations and other income||700|-|
|**Subtotal before charity donation**||**£13,593**|**£-**|
|Donation to external charity||(1,359)|-|
|||**£12,234**|**£-**|
## **6 DONATIONS TO LONGACRE SCHOOL**
||||||
|---|---|---|---|---|
||**2022**||**2021**||
|VR Headsets||15,948||-|
|Yurt||7,767||-|
|DT Drill||714||-|
|Netball Posts||294||-|
|Portable Floodlights||-||7,200|
|Video Camera||-||1,789|
|||**£24,723**||**£8,989**|
## **7 DONATIONS OTHER**
||**2022**|**2022**|**2022**|**2021**||
|---|---|---|---|---|---|
|Annual Ball and Christmas fair -Winston’s Wish|||1,736||-|
|Christmas fair -Shooting Star Children’s Hospices|||-||563|
||||**1,736**||**563**|
|Less: Donations made to the PTA|||(-)||(-)|
|||**£1,736**|||**£563**|
## **8 DEBTORS**
||**2022**||**2021**|**2021**|
|---|---|---|---|---|
|Other debtors – deposit for events – Welcome
back fair||580||388|
|Other debtors – deposit for events – Summer
Ball 2021||-||3,100|
||||||
|||**£580**||**£3,488**|
## **9 CREDITORS**
||**2022**|**2022**|**2021**|**2021**|
|---|---|---|---|---|
|Creditors - Charity||2,298||563|
|Creditors - second hand shop||-||806|
|Creditors - other||-||343|
|||**£2,298**||**£1,712**|
## **LONGACRE PARENT TEACHER ASSOCIATION**
## **ANNUAL REPORT AND ACCOUNTS**
## **31[ST] AUGUST 2022**
Registered Charity Number 1037373
## LONGACRE SCHOOL PARENT TEACHER ASSOCIATION
## **STATUS OF THE CHARITY**
The Longacre School Parent Teacher Association was formed on 4[th] October 1985 and it became a registered charity number 1037373 on 9[th] May 1994. The purpose of the association is to advance the education of the pupils of the school by providing and assisting in the provision of facilities for the school and as an ancillary thereto and in furtherance of this object the Association may foster more extending relationships between the staff, parents and others associated with the school and may engage in activities that support the school and advance the education of the pupils attending it.
## **ADDRESS**
Longacre School, Hullbrook Lane, Shamley Green, Guildford, Surrey, GU5 0NQ
## **MANAGEMENT COMMITTEE**
|Chairperson|Lucinda Mueller|
|---|---|
|Honorary Secretary|Catheryn Wood and Sarah Edwards|
|Treasurer|Andrew Unitt|
|Headmaster|Matthew Bryan|
|Elected staff members|Andrea Beasley|
|Elected Parent Representatives|Lisa Baker, Claire Papastefanou, Catherine Powell, Jo Dowker, Sam Henry,|
||Nicky Brenner, Coralie Moore, Sarah Edwards, Sarah Stevens, Nat Whittall,|
||Rebecca Butler, Susie Johnson, Heather MacEachern, Jojo Percival Gordon,|
||Jackie Thompson, Amelia Atkinson|
## **BANKERS**
National Westminster Bank PLC, 77 High Street, Godalming, Surrey, GU7 1AR
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022**
|**Note**
**Income Events**
Magic Show/Halloween Party/Circus
Christmas Fair, Puds, Wreath
3
Movie night
Quiz night
Easter egg hunt
Summer/Welcome back Fair
4
Annual Ball
5
Summer Party
Camp out
Murder Mystery
Smarties
Gin
**Net Total Income from Events**
**Income Other**
Cake and ice cream stall
Subscriptions and Gift Aid
Second Hand Uniform Shop
Easyfundraising
Parent advertiser
Bank interest
**TOTAL INCOME**
**Expenditure**
Longacre School Donations
Donations Other
Insurance
Admin, meetings and other
**Total Expenditure**
**Net Income/Expenditure**
**Total Funds brought forward**
**Total Funds carried forward**|**2022**
**2021**
**£**
**£**
557
-
4,737
6,543
400
416
35
524
(32)
(74)
3,021
-
13,593
-
628
-
62
44
-
357
-
1,404
-
230
**23,001**
**9,444**
681
(75)
3,800
3,850
4,077
2,957
98
581
-
5
12
3
**8,668**
**7,321**
**31,668**
**16,765**
24,723
8,989
1,736
563
105
105
1,739
246
**28,301**
**9,901**
**3,367**
**6,864**
**30,869**
**24,005**
**34,236**
**30,869**|
|---|---|
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION BALANCE SHEET AS AT 31ST AUGUST 2022**
|**Note**
**Current Assets**
Debtors
8
Stock
Cash
Deposit account
Current Account
Petty Cash
Total Cash
**Total Assets**
**Less: Current Liabilities**
Creditors
9
**Net Current Assets**
**Represented by:**
Unrestricted Income Fund
**Total Reserves**|**2022**
**2021**
**£**
**£**
**580**
**3,488**
**720**
**1,464**
35,155
27,465
10
10
70
154
**35,235**
**27,629**
**36,535**
**32,581**
2,298
1,712
**34,236**
**30,869**
34,236
30,869
**34,236**
**30,869**|
|---|---|
## **LONGACRE SCHOOL PARENT TEACHER ASSOCIATION**
## **NOTES TO THE ACCOUNTS**
## **1 Accounting policies**
## **a) Accounting convention**
The accounts are prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of recommended Practice on Accounting by Charities.
## **b) Income**
Income from events represents the net amount receivable for the period. All other income is included in the income and expenditure account as it is received.
## **c) Gifts in kind**
The charity receives the benefit of work carried out by volunteers and receives the use of facilities and equipment without charge. No value is placed on these items.
## **d) Cash flow statement**
The association has taken advantage of the exemption granted under FRS1 not to produce a cash flow statement.
## **2 Taxation**
The association has charitable status and as such is exempt from corporation tax.
## **3 CHRISTMAS FAIR**
||||||
|---|---|---|---|---|
||**2022**||**2021**||
|Silent Auction||-||4,618|
|Entertainment, food and stalls||3,386||-|
|Hamper Raffle||500||1,011|
|Pre fair sales - puds, wrapping, tea towels||975||914|
|**Subtotal before charity donation**||**£4,737**||**£6,543**|
|Donation to external charity||(376)||(563)|
|||**£4,361**||**£5,980**|
## **4 SUMMER/WELCOME BACK FAIR**
|||||
|---|---|---|---|
|||**2022**|**2021**|
|Tickets||2,512|-|
|Profit from food and drink||2,369|-|
|Inflatable Expenses||(1,860)|-|
|||**£3,021**|**£-**|
## **5 ANNUAL BALL**
|||||
|---|---|---|---|
|||**2022**|**2021**|
|Sale of tickets less food, marquee and facilities||3,259|-|
|Bar||-|-|
|Auction||11,854|-|
|Entertainment||-|-|
|Band and other expenses||(2,220)|-|
|Donations and other income||700|-|
|**Subtotal before charity donation**||**£13,593**|**£-**|
|Donation to external charity||(1,359)|-|
|||**£12,234**|**£-**|
## **6 DONATIONS TO LONGACRE SCHOOL**
||||||
|---|---|---|---|---|
||**2022**||**2021**||
|VR Headsets||15,948||-|
|Yurt||7,767||-|
|DT Drill||714||-|
|Netball Posts||294||-|
|Portable Floodlights||-||7,200|
|Video Camera||-||1,789|
|||**£24,723**||**£8,989**|
## **7 DONATIONS OTHER**
||**2022**|**2022**|**2022**|**2021**||
|---|---|---|---|---|---|
|Annual Ball and Christmas fair -Winston’s Wish|||1,736||-|
|Christmas fair -Shooting Star Children’s Hospices|||-||563|
||||**1,736**||**563**|
|Less: Donations made to the PTA|||(-)||(-)|
|||**£1,736**|||**£563**|
## **8 DEBTORS**
||**2022**||**2021**|**2021**|
|---|---|---|---|---|
|Other debtors – deposit for events – Welcome
back fair||580||388|
|Other debtors – deposit for events – Summer
Ball 2021||-||3,100|
||||||
|||**£580**||**£3,488**|
## **9 CREDITORS**
||**2022**|**2022**|**2021**|**2021**|
|---|---|---|---|---|
|Creditors - Charity||2,298||563|
|Creditors - second hand shop||-||806|
|Creditors - other||-||343|
|||**£2,298**||**£1,712**|
DocuSign Envelope ID: 7EEF319B-6D68-4221-AC26-A43A46404165
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Longacre School Parent Teacher Association
**On accounts for the year** 31 August 2022 **Charity no** 1037373 **ended (if any) Set out on pages** 1-8 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 6/29/2023 **Name:** Nicholas Orton **Relevant professional** ACA (ICAEW) **qualification(s) or body (if any):**
**Address:** 60 Willian Road Hitchin, Herts SG4 0LS
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
DocuSign Envelope ID: 7EEF319B-6D68-4221-AC26-A43A46404165
**Give here brief details of any items that the examiner wishes to disclose** .
None
**October 2018**
2
**IER**