2023-07-31-accounts

Trustees’ Annual Report for the period

From Period start date 1[st] August 2022 To Period end date 31[st] July 2023 Charity name: Broome and Ditchingham Preschool

Charity registration number: 1037364

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide preschool education and social development for children aged 2-4.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Preschool provides a term-time preschool service for children aged 2 to 4 from Broome, Ditchingham and surrounding villages. Places are available with funding from Norfolk County Council or through private fees.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are confident that the preschool complies with these requirements.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The Preschool is overseen by volunteer trustees.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In September 2022, the Preschool had XX children on role and offered a maximum of XX hours a week per child. The 2022 term began from the Preschool’s new base in the Jubilee Annexe of Ditchingham Village Hall – which meant that the children had a dedicated space and could therefore enjoy greater flexibility and longer hours. Key achievements for the year included:  Developing children’s confidence around trying healthy foods that may not be available at home with group tasting sessions  Introducing children to different cultures with celebrations for Chinese New Year and Divali  Developing 4 year olds readiness for school through liaison work with primary school teachers and adapting our curriculum to support these transitions  Increasing children’s exposure to nature through engagement with the Preschool’s new nature garden. Activities included checking the hedgehog house, looking at live small mammals that lived in the garden and hunting for mini-beasts.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the financial year, the charity had income of £69,298.32 and expenditure of £62,023.04. This led to an operational surplus of £7,275.28, and the charity retained a positive balance of £21,750.15 including free reserves. This was pleasing stability after last year’s recorded deficit, which was incurred due to exceptional additional costs through the building of the new annexe in which they would be based. The increased income compared to the previous year’s £46,968.96 was due to the increased hours the Preschool was able to offer from its new building.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Preschool aims to hold reserves equivalent to a minimum of three months’ running costs (approximately £12,000). This is to enable us to pay staff, bills and if necessary reimburse fees in the event of unforeseen closure. We also aim for our reserves to provide us with a financial ‘buffer’ whereby we can subsidise staff salaries / rent etc if numbers of children are low. We review our reserves levels and position annually as part of our AGM. At year end for 2022-23, reserves levels were £10,900.47. This was slightly below our reserves target, and trustees agreed that surplus income from the activities could be designated to bolster this amount, which may also need to be bolstered due to increased monthly expenditure on salaries.
Amount of reserves held	Para 1.22	£10,900.47
Reasons for holding zero reserves	Para 1.22	NA
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A

A description of the principal risks facing the charity	Para 1.46	N/A
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated charitable association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are voted in each year at the Preschool’s AGM for one year. Retiring officers and committee members are eligible for re-election.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Broome and Ditchingham Preschool
Other name the charity uses	NA
Registered charity number	1037364
Charity’s principal address	Ditchingham Village Hall - Platinum Jubilee Annexe Loddon Road Ditchingham BUNGAY NR35 2QN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Tonya Fisher	Chair	October 2022
	Laura Myatt	Treasurer	January2020
	Suzannah Goodfellow	Secretary	March 20202
	Simone Heywood	Trustee
	Lauren Raven	Trustee
	Ruth XXXX	Trustee

– Corporate trustees names of the directors at the date the report was approved Director name NA

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NA

Funds held as custodian trustees on behalf of others

Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
A
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

NA

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Tonya Fisher Signature(s) Laura Myatt Tonya Fisher Full name(s) Laura Myatt Position (eg Secretary, Treasurer Chair Chair, etc) Date 22/01/2024

Broome and Ditchingham Preschool Balance Sheet As of July 31, 2023 TOTAL AS OFJUL 31, 2023 AS OFJUL 31, 2022 IPPI Fixed Asset Cash at ba￿{ and in hand CAF Bank- 00013009 CAF Bank- 00090019 Pew Cash T+)tsIG4b &h4aodinthaod 10.849.21 10,900.47 0.47 1,331.93 12.490.42 11.60 Debtors Debtors 4,323.04 2,219.18 Current Asset5 Villag8 Hall Fund 0.00 NET CURRENT ASSETS £16W3 Creditors.. amounts falling due within one year Trade Creditors Cr8ditor8 750.85 73.58 Current Liabilities Acerua15 and Deferrtd In(x)me 0.00 0.00 0.00 103.13 31.47 96.16 0.00 0.00 .3,000.00 0.00 0.00 1,029.32 50.14 Adnams- R8slricted Fund N8iur8 GaTd8n Restr￿ed Funds PAYE C￿aring Payrdl cl￿ng P6nsion Clearing RC Snelling Restrfcted D￿ation Ra5trict8d Fullds- NCF 83.79 0.00 0.00 £8JL61 NET CURRENT ASSETS ILIABILITIESI TOTAL ASSETS LESS CURFIENT LIABILITIES £￿￿1&86 7JiUè £trJiL98 TOTAL NET ASSETS ILIABILITIESI Charity furKJs Retained Earnings SurpluWIDeficitl 1716.30 7,275.28 Lfj• 26.680.80 -8,864.50 £￿￿10￿8 A¢¢iuaT Ba$ls Wednesday, 17 January 2024 10:36 am G￿r+00.

Broome and Ditchingham Preschool Financial Activtties ALtgust 2022- July 2023 TOTAL AUG 2￿- JUL 2023 AUG 2021 - JUL 2022 IPPI Income Bank Interest EYPP Income Fee5 Fundraislng & Donations LEA Funding Lottèry Fundraising Other (Grarnsl Olher Incom8 Photos Uniform Sales 128.31 1.306.33 8.1S3.11 2.709.45 55,150.32 515.80 600.00 300.00 342.00 11,134.25 312.55 30,242.40 482.10 4,014.98 239.00 193.00 435.00 TOTAL Expendrturos Accountancy Adv8rtisinglPromobonai Bad Debt Bank chargès Calerlng Craft & Consurnables DBS checks Donatlons EquipmeTrt EYPP Expendtture Garden Suppl￿$ Heallh & Salaty Insurances Legal & Professional servi orlic81G8n8ral Administrative Expenses Ofsted Phon6 Costs Printing. Postage alld Stationery Pur¢has8S Rent Repaiis & Ren6wals Salari8s- Emptyment Mlowan Sdaries- Gross Pay Salary- Employar Nl Salary- Employor Ponsion Sundri8S T￿ning Cours8S Uniforms 630.00 215.00 156.75 475.00 326.18 96.00 437.12 297.92 245.00 24.99 847.47 614.75 665.06 290.7Y 74.20 7ff￿.65 584.52 240.98 179.49 780.87 375.00 1,027.99 6.98 718.72 175.07 50.00 40.00 238.57 316.06 50.00 21.29 27.47 0.00 7.286.26 6,448.43 -1,076.32 35,870.62 1,076.32 398.57 334.08 6,477.20 2.38 -1,661.45 48,488.01 1,661.45 499.45 55.50 135.00 451.47 29.50 30.00 151.80 NET OPERATING INCOME Accrual Basls Wednegday, 17 January 2024 10..37 am GMT+OO:00 1r2

Broome and Ditchingham Preschool Flnanclal Activitles August 2022- Juty 2023 TOTAL AUG 2022- JUL 2023 AUG 2W21 - JUL 2022 IPPI Olher Expenditures Nature Gard9n Funding costs Restrictèd- Fatnily Supix)rt Fund 71.93 13.41 NETOTHER INCOME NET INCOIAEIIEXPENDITUREI A¢orual Bas1$ we0￿s￿aY, 17 January 2024 10..37 am GMT+OO'.I]O

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ABACUS The Willows, Ipswich Road Long Stratton, NRI 5 2TG Tel. [phone] [e-mail] www.abcabacus.co.uk A¢<ountants Book-Keepers Consultants Independent examiner's report to the trustees of the "Broome & Ditchingham Playgroup" T report on the accounts of the above charity number 1037364 for the year ended 31 July 2023 Respective responsibilities of trustees and examiner The charity's trnstees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the Act). The charity's trustees consider that an audit is not required tor this year under section 144 of the Act 1993 and that an independent examinacion is needed. It is my responsibility to: examine the a¢¢ounts under section 145 of the Act; to follow the procedures laid down in the general Directions given by the Charity Conimission under 8ection 145(5){b) of the Act; and to 8tace whether particular matter% have coine to my atteiition. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with ihose records. It also includes consideration of any unusual items or disclosures in the accoiints, and seeking explanations from you as trustees concerningy any siich matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matcer has come to my attention which gives me reasonable cause to believe that in any inaterial respect.. the accounting records were not kept in accordance with section 130 of the Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the tonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Bussey FFA FIPA 26th January 2024 abc abacus - the name you can count on !