## **Trustees’ Annual Report for the period** ## **From 1[st] August 2021 Period start date To 31[st] July 2022 Period end date** ## **Charity name: Broome and Ditchingham Preschool** ## **Charity registration number: 1037364** ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 To provide preschool education and
purposes of the charity social development for children aged
as set out in its 2-4.
governing document
Summary of the main Para 1.17 The Preschool provides a term-time
activities in relation to and 1.19 preschool service for children aged 2
those purposes for the to 4 from Broome, Ditchingham and
public benefit, in surrounding villages. Places are
particular, the activities, available with funding from Norfolk
projects or services County Council or through private
identified in the fees.
accounts.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit and are
guidance issued by the confident that the preschool complies
Charity Commission on with these requirements.
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP
reference
N/A
Policy on grant making Para 1.38
N/A
Policy on social Para 1.38
investment including
program related
investment
The Preschool is overseen by
volunteer trustees. In 2021-22
Contribution made by Para 1.38 trustees were instrumental in
volunteers securing funds and project managing
activity around the Preschool’s new
premises.
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N/A
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
In September 2021, the Preschool had
19 children on role and offered 210
hours a week.
Summary of the main
achievements of the The focus for this year was moving
charity, identifying the Para 1.20 into new premises (an annexe
difference the charity’s attached to the Village Hall) which
work has made to the would enable the Preschool to offer
circumstances of its more hours to local families. This
beneficiaries and any process of transition was completed
wider benefits to society by the end of the academic year, and
as a whole. the 2022 term began from the
Preschool’s new base.
Key achievements for the year
included:

Developing children’s confidence
around trying healthy foods that
may not be available at home with
group tasting sessions

Introducing children to different
cultures with celebrations for
Chinese New Year and Divali

Developing 4 year olds readiness
for school through liaison work
with primary school teachers and
adapting our curriculum to support
these transitions

Increasing children’s exposure to
nature through engagement with
the Preschool’s new nature
garden. Activities included
checking the hedgehog house,
looking at live small mammals that
lived in the garden and hunting for
mini-beasts.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
N/A
Achievements against
objectives set Para 1.41
N/A
Performance of
fundraising activities
against objectives set Para 1.41
N/A
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Investment performance against objectives Para 1.41 **N/A** Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 At the end of the financial year, the
financial position at the charity had income of £46,968.96 and
end of the period expenditure of £55,748.12. This led to
an operational deficit of -£8779.16,
although the charity retained a
positive balance of £17,816.30
including free reserves. The deficit
was higher than usual as the charity
had incurred exceptional additional
costs through the building of the new
annexe in which they would be based.
In order to ensure building work was
completed, it was necessary for the
charity to pay contractors up front
from its own funds. These funds have
subsequently been recouped from the
Village Hall and other funding
sources, and the charity is confident
that this deficit is unlikely to recur in
2022-23 and the charity will remain a
going concern.
Statement explaining Para 1.22 The Preschool aims to hold reserves
the policy for holding equivalent to a minimum of three
reserves stating why months’ running costs (approximately
they are held £12,000). This is to enable us to pay
staff, bills and if necessary reimburse
fees in the event of unforeseen
closure.
We also aim for our reserves to
provide us with a financial ‘buffer’
whereby we can subsidise staff
salaries / rent etc if numbers of
children are low.
We review our reserves levels and
position annually as part of our AGM.
At year end for 2021-22, reserves
levels were £12,490.42, in keeping
with our reserves target.
The reserves target will be revisited in
2023-24 to ensure that it is set to
reflect current monthly costs, which
have increased due to increased cost
of living.
Amount of reserves held Para 1.22 £12,490.42
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** **----- Start of picture text -----**
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
N/A
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
N/A
A description of the
principal risks facing the Para 1.46
charity
N/A
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated charitable
constituted? association.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are voted in each year at the
methods including Preschool’s AGM for one year.
details of any Retiring officers and committee
constitutional provisions members are eligible for re-election.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
N/A
Policies and procedures
adopted for the
induction and training of Para 1.51
trustees
N/A
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
N/A
Relationship with any
related parties Para 1.51
N/A
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Broome and Ditchingham Preschool
Other name the charity NA
uses
Registered charity 1037364
number
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||Charity’s principal
address|Ditchingham Village Hall - Platinum Jubilee Annexe
Loddon Road
Ditchingham
BUNGAY
NR35 2QN|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
1 Tonya Fisher Chair October 2022
2 Laura Myatt Treasurer January 2020
Suzannah Secretary March 20202
3
Goodfellow
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name NA** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**A**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** **NA** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Tonya Fisher **Signature(s)** Laura Myatt Tonya Fisher **Full name(s)** Laura Myatt **Position (eg** Treasurer Chair **Secretary, Chair, etc)** **Date** 14/04/2023 ABACUS The Willows, Ipswich Road IA>ng Stratton. NR15 2TG Tel. 01508 333040 officObcabacus.co.uk www.abcabacus.co.uk • narn• y•u rtsn tourlt o Book-Koepers Consulionts Independent examiner's report to the trustees of the -Broome & Ditehingham PIYd}group" I report on the accounts of the above charity number 1037364 for the year ended 31 July 2022 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Aci 2011 (the Act). The charity's truslees consider that an audit is not required for this year under section 144 of the Act 1993 and that an independenl examination is needed. It is my responsibility to: examine the accounts under section 145 of the Act; to t"ollow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b} of ihe Act; and to state whether panicular mallers have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Cornmission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounls. and seeking explanations froin you as trustccs concerning any such matters. The procedures undertaken do nol provide all the evidence thai would be required in an audit and con5equenily no opinion is gii'en as to ￿'hether the accounts present a 'truc and fair vicw, and thc rcport is limitcd to thosc mattcrs sct out in thc statcmcnt bclow. Independent examiner's statement In Conncction with my ¢xamination, no matter has ¢om¢ to my artcntion which gives me reasonable ¢ause to believe that in any matcrial respcct.. the accounting records w'ere not kept in accordance with section 130 of the Act; or the accounts did nol accord with the accouniing records. or the a¢counls did not comply with the applicable requirements ¢on¢erning ihe forn) and ontenl of accounts 5Ct out in the Charitics (Account5 and Reports) RebJulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matier considered as part of an independent examinaiion. I have no concern5 and have come across no oiher matters in connection u'ith the examination to which attention should be drawn in this report in order to eT]able a proper understanding of the accounts to be reached. Peter Bus.sey FFA FIPA th 13 March 2023 abc abacus - the name you can count on T Broome & Ditchingham Preschool Financial Activities August 2021 - July 2022 TOTAL Income Bank Interest EYPP Income Fees Fundraising & Donations LEA Funding Lottery Fundraising Other (Grants) Photos Uniform Sales T¢)lal I￿¥ 8.68 342.00 11,134.25 312.55 30,242.40 482.10 4,014.98 239.00 193.00 £46,W.96 .988.96 TOTAL Expgndrtur85 Accountancy AdvtrrtisinglPromolionaJ Bank charges Catering Craft & Consumables DBS checks Donations Equipm8nt EYPP Ex￿ndituT￿ Gardèn Suppliés H8alth & Safèty Insuranc8s OfficalG8nèral Administraiiv8 EX￿n$8$ Olst6d Phonè Costs Printing, Postage and Stsknonery Purchasès RC Snèlling Donation Costs R8nt Repairs & Renewals Salaries- Employment Allowance Salariès- Gross Pay Salary- Employèr Nl Salary- Employèr Pansion Sundries Training Courses Uniforms Total EXp￿dI￿r•S NET OPERATING INCOME 475.00 326.18 96.00 437.12 297.92 245.00 24.99 847.47 614.75 1,027.99 6.98 718.72 316.06 so.00 21.29 27.47 0.00 2,276.80 7,286.26 4,171.63 -1,076.32 35.870.62 1,076.32 398.57 29.50 30.00 151.80 £55.74&12 £ 4.779.16 Other Expendrtures NatLJra Gardan Funding costs 71.93 Accrual 8a&s Friday. 17 Febnjary 2023 03..33 pm GMT+OO..IX) Broome & Ditchingham Preschool Broome & Ditchin ham Preschool Financial ctivities Aug&e*p Str&022 As of July 31, 2022 TOTAL Restricted- Famil Su rt Fund TP8riLmoME £ -8&34 +nh xp ITUREI CAF Bank- 00090019 Petly Cash Totd Cath at bard( arrfl kn hand 12.490.42 11.60 £13W&95 Dèbtors Debtors 2,219.18 £221&18 Currant Assats Village Hall Fund TOW Currwrt A88 0.00 NET CURRENT ASSETS £16.05&13 Creditors.. amounts fallino due wilhin one yèar Trade Creditors Creditors 73.58 £7&58 Current Liabilities Accruals and Deferred Income -3.000.00 0.00 Adnams- F¢8stri¢tad Fund Nature Garden Restricted Funds PAYE Clearing Payr￿1 Clèaring Pension Clearing RC Snelling Restricted Donation Restricted Funds- NCF 0.00 1,029.32 50.14 83.79 0.00 0.00 e.1 m&75 £-1.7&&17 NET CLIRRENT ASSETS ILIABILITIESI TOTAL ASSETS LESS CUARENT LIABILITIES £1701&30 £1701&30 £1701&30 TOTAL NET ASSETS ILIABILITIESI Charity funds Retained Earnings SurplusllDeh"citl Told Charfty fiJrKI8 26.680.80 -8.884.50 £1701&30 ABACUS The Willows, Ipswich Road IA>ng Stratton, NR15 2TG Tel. 01508 333040 offica@abcabacus.co.uk www.abcabacus.co.uk • n#m• yvu A¢