PTA Chair Report Annual AGM th Wednesday 18 September 2024 Welcome to our PTA AGM. It'5 lovely to see many of you here tonight. Objectives. The objectives of the PTA are to organise fundraising events and activities where possible, and make these as much fun as possible. to involve as many people as we can, and to access funding and grants on behalf of the school where applicable. As parents, grandparents, carers and teachers of the children of the school, we are automatically members of the PTA. This year, we continued to see an increase in active membership which made our events very enjoyable. We held a range of events with lots of different teams working with us to deliver them. The support from our community has been overwhelming. We do these events to brin8 our community together, deliver a fun and engaging event to our families whilst raising money for our children's education. Committee. We have an elected committee who manage all aspects of the PTA on a day-to-day basis. Current committee: Chair Vice-chairs Rachel Breame/Carrie-Ann Swinger Kielye Mitchell Sammy Dobson Lucy Everrett Rosey Francis Secretary Treasurer Sub-committee Co-ordinators: Raffle Co-ordinator Uniform Co-ordinator Grotto Co-ordinator Summer Fayre Co-ordinator Hollyberry Fayre Co-ordinator Grants Co-ordinator Carrie-Ann Swinger Sarah Dolphin Beth Tomlinson and Sarah Dolphin Emma D'eath/Rachel Breame Kym Scarlett Gemma Ross This year there are 2 resignations. Co-chair Rachel Breame and Secretary Lucy Everrett, leaving the following roles available for re-election, these are: Co-chair and Secretary. For the PTA to continue. the role of Chair and Secretary must be filled. From a personal point of view, I have really enjoyed my role as Co-chair. We've each taken on events that we've wanted to do, but it has also enabled us to take a back seat on other events. The joint efforts of this team have led to some incredible fund raising and some fantastic school events. It has been tough at time to organise the events we do, it takes time, lots of communication and hard work. But seeing the enjoyment from the children and families, and the impact the money ralsed has on the school makes it all worthwhile. I will continue to help with future events and in any other way I can. We are now looking for input and ideas from members new and old who are also willing to help implement them, and in so doing, support our school. If you do have any suggestions. these can be made at PTA meetings, by email, or by finding us at the gates during drop off and pick up. We are very keen to have sub committees to take on events to help spread the load. The AGM is the PTA'S only formal meeting of the year, covering committee elections, and the treasurers annual financial report. Before we commence these formalities, I would like to take fth moments to extend some thank-you's. Firstly, thank you to the members of the committee who somehow manage to pull together and put on some fantastic events throughout the year, despite full time jobs, children, husbands and many other things getting in the way. Further to the committee, I would Ilke to of course thank Mr Fielder, Mrs Cork and all the teachers. We are extremely grateful for your continued support. We would also like to thank the office staff for helping with our admin and the caretakers who are forever dragging put tables, opening and closing the sheds, disposing of rubbish etc. We have also received many generous donations from local businesses, who have all been ,Indivldually thanked. It goes without saying, that without all the PTA helpers, who generously bake, man stalls, lend equipment, sponsor, donate and contribute, there would be no PTA events A summary of last year (since January): In March, we held our Golden Ticket Wonky chocolate bar sale to celebrate World Book Day. This raised £2071.89- a fantastic amount and an event which created much excitement and enjoyment for the children. These were kindly sponsored by Oakheart Property Estate Agents, Oakview Landscapes, Studio Hed8 Architects, Chamberlain Home5 and Haswell Aesthetics. At Easter, with the help of Oakhart Property Estate Agents, Chamberlain Homes, Queen's Head and Haswell Aesthetics, we were able to gift over 400 easter eggs to the children. In April, we held an adult's quiz night at the Orpen Hall. Great fun was had by all and we raised £365.07 (this was the amount raised from both quiz nights held). In May, we gifted each yéar group £100 to spend on something fun to enhance arts and cultures week. Attivities included air drying clay for artwork, Imagine Performing Arts group visited a class and EYFS enjoyed tasting some French food. In June, the PTA ran a refreshments stall and plant sale at Sport's Day offering lots of tea and coffee and of course. ice creams. This raised £645.93. Frozen Fridays took place throughout June and July selling Fce creams outside the school gate5 every Friday. We were very lucky with the weather and raised £413.26. In July, we held our Summer Fayre. We sold raffle tickets and had some ama*ing prizes donated by local companies. The children enjoyed the inflatables and games, and the adults enjoyed the food and drink. We also had the privilege of listening to the school choir and watching the winners of Heathlands Got Talent. We ralsed a grand total of £4,646.33 (higher than originally announced due to a later payment of wristband sales from the school gateway account). With the help of a few parents, the fireworks shed was re-roofed to make it watertight and given a fresh coat of paint. An area has been cleared to allow a new shed to be installed to house the pre-loved unform. Hopefully this will happen in the autumn term. Throughout the year we have had several pre-loved uniform sales. We have an amazing team who work hard to ensure families are able to buy uniform at reasonable prices and prevent clothing going to landfill. These have raised £44120. Bag2School has collected unwanted clothes items from the school raising £200. Head tebcher for the Day was another very successful fundraiser. taking place in the last week of term, raising £427. The Money raised this year has enabled the school library to have a complete refurbishment. We are very excited to see the finished work and share this with all the children and parents. There is a full Treasurers report to accompany this report. I hope this year that the PTA will continue to gain more support and build upon what we have previously achieved. I wish everyone well. Best wishes Raclfrl Breame and Carrie-Ann Swinger- Current Co-chairs ## **HEATHLANDS PTA SUMMARY ACCOUNTS Period to 31 July 2024** |**INCOME AND EXPENDITURE ACCOUNT**
Income from fundraising
Income from grants
Interest
**Expenditure:**
Fundraising activities
Administration
Charitable activities (Donations to School)
Surplus of income over expenditure
**STATEMENT OF ASSETS**
**Assets**
Bank current account
Deposit account
**Represented by:**
Surplus brought forward
Transfer (to)/from designated fund
(Deficit)/Surplus for year
Designated fund|**Period**
Year Ended
**31-Jul-24**
**Notes**
31/07/2023
£
£
£
£
35,773
1
56,482
5,041
126
31
26,938
28,998
153
663
13,067
8,094
40,158
37,755
782
18,758
27,178
28,851
11,500
9,045
38,678
37,896
26,948
2
11,139
2,948
(2,948)
782
30,678
3
18,757
26,948
8,000
10,948
38,678
37,896
-0.17| |---|---| ## **NOTES** ## 1 **Basis of Preparation** Accounts are prepared on the cash basis. ## 2 **Capital Commitments** At the year end date £20,115 was pledged to fund the Heathlands School Library Refurbishment. ## 3 **Deferred Income** In year ended 31/07/2023, £4,180 of income was received as sponsorship money in respect of the 2023 Fireworks. Due to the cancellation of this event this money has been afreed by the sponsors to carry the money over to the Fireworks for 2024. ## 4 **Designated Fund** The Trustees have determined that a fund of £8,000 is required to ensure that monies are available to cover working capital requirements in relation to fund raising events undertaken by the charity. ## **Money Held in Deposit Account (Reserve) 31st Jul 2024** |Fire Works 2024
Asda Garden Grant
Inclusion Room Grant
Funds to transfer back to main account|8,000
500
1,737
1,263
11,500| |---|---| |**Event/Project**
**Fireworks 2023**
**Year 6 Year Books**
**Uniform**
**Easy Fundraising**
**Early Years Contribution**
**Shed**
**Period to 31 Jul 2024**
**Sports Day**
**Xmas Cholate Boxes**
**Christmas Cards**
**Wonka**
**Ice Cream Sales**
**Fireworks 2024**
**Summer Fayre 2024**
**Quiz Nights**
**Easter Eggs**
**Library Donations**
**Spooky Disco**
**Hollyberry**
**Summer Fayre 2023**
**Headteacher for the day**
**Plant Sale**
**Bag2school**
ce
a|**Event/Project**
**Fireworks 2023**
**Year 6 Year Books**
**Uniform**
**Easy Fundraising**
**Early Years Contribution**
**Shed**
**Period to 31 Jul 2024**
**Sports Day**
**Xmas Cholate Boxes**
**Christmas Cards**
**Wonka**
**Ice Cream Sales**
**Fireworks 2024**
**Summer Fayre 2024**
**Quiz Nights**
**Easter Eggs**
**Library Donations**
**Spooky Disco**
**Hollyberry**
**Summer Fayre 2023**
**Headteacher for the day**
**Plant Sale**
**Bag2school**
ce
a|**INCOME**
**EXPENDITURE**
**BALANCE**
**£**
**£**
**£**
12,550.63
-16,776.02
**-4,225.39**
639.00
-273.30
**365.70**
828.12
-69.46
**758.66**
0.00
-1,391.09
**-1,391.09**
6,020.35
-2,467.88
**3,552.47** 2022 Profit £3,395.30
442.20
0.00
**442.20**
20.58
0.00
**20.58**
672.00
0.00
**672.00**
60.00
0.00
**60.00**
430.00
-487.50
**-57.50**
512.30
0.00
**512.30**
3,159.79
-1,087.90
**2,071.89**
0.00
-1,500.00
**-1,500.00**
440.00
-384.73
**55.27**
6,634.07
-1,987.74
**4,646.33**
1,296.50
0.00
**1,296.50**
692.06
-278.80
**413.26**
650.93
-5.00
**645.93**
97.50
0.00
**97.50**
0.00
-228.30
**228.30**
200.00
0.00
**200.00**
427.00
0.00
**427.00**
**Heathlands Primary School - PTA Income & Expenditure Report**
**Comment**
Event cancelled. Cancellation fees & deposits lost. Sponsorship c/fwd.
2023 Profit £4945.64 (£4,273.64 from 2023 accounts plus £672 above)
es~~O~~G| |---|---|---| ||**Sub Total Events/Projects**|35,773.03
-26,937.72
**8,835.31**| ||**Sub Total Grants**
**Grant**
**Inclusion Room Grant**|400.00
0.00
**400.00**
4,641.00
0.00
**4,641.00** £1,736.71 remaining for school to claim. Money in reserve.
5,041.00
0.00
Expenses in February 2024 - Prime VR?
ee| ||**Ledger Totals**
Admin
Heathlands|-153.00
**-153.00**
-13,067.12
**-13,067.12**
**40,814.03**
**-40,157.84**
**656.19**
~~p~~f| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name **On accounts for the year Charity no ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** **Relevant professional qualification(s) or body** **Oct 2018** 1 **IER** ## **(if any):** **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**