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2021-03-31-accounts

COUNTY COUNCIL

RHAYADER LEISURE CENTRE

(Registered Charity No. 1037262)

ANNUAL REPORT FOR THE YEAR

2020/21

Rhayader Leisure Centre

Charity Information

The following details are the Legal and Administrative details within which the Rhayader Leisure Centre Charity operates: -

Date of Registration as a Charity : 6th May 1994 Registered Charity Number : 1037262 Governing Instrument : Declaration of Trust dated 1st March 1994 and Lease dated 10th October 1973 Area of Benefit : The Former Rural District of Rhayader Charity Type / Category : Service Provider Description : For the purposes of a Community Centre for the use of the inhabitants of the Former Rural District of Rhayader, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the condition of life for the said inhabitants

Corporate Trustees : The Elected members of Powys County Council – 2020/21 Contact Address : Powys County Council County Hall Spa Road Llandrindod Wells LD1 5LG

Independent Examiner

: McCabe Ford Williams, Statutory Auditors and Accountants, Bank Chambers, 1 Central Avenue, Sittingbourne, Kent, ME10 4AE

On 1[st] July 2015, the operation of the Centre transferred from Powys County Council to Wealden Leisure Limited trading as Freedom Leisure.

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Rhayader Leisure Centre

TRUSTEES’ REPORT FOR YEAR ENDED 31 MARCH 2021

The Trustees submit their Annual Report and audited financial statements for the year ended 31 March 2021.

A. OBJECTIVES AND ACTIVITIES

The objectives of the Centre are to enhance the leisure, recreation and social activities for the resident population within Rhayader and the surrounding Communities. This will add to the community infrastructure, enhancing the potential of Rhayader as a location for commercial investment.

B. ACHIEVEMENTS AND PERFORMANCE

Participation figures for leisure activities for the year are as follows: -

2020/21 2019/20
No. No.
All Courses & Events 8,143 63,509

2020-21 proved a most difficult year as a result of the pandemic. In line with Welsh Government instruction the Centre closed at the end of March 2020 and did not reopen until August 2020. It then closed again for 2 weeks in Oct/ November and from January 2021 until March 2021. The Centre continued to be used by the community for the limited activities available during the time it was able to open.

The main use up until this date was for fitness and leisure activities, such as swimming, fitness classes and swim lessons. 6,987 participants took part in activities of this nature during the year. The NERS (G.P. exercise referral programme) was put on hold, in line with Public Health Wales instruction during this year.

There was no school use by Rhayader and Crossgates Primary Schools during this year as a result of the pandemic.

C. FINANCIAL REVIEW

The Leisure Centre saw a decrease in trading income from charitable activities to £43,558 (£225,511 in 2019-20). Trading expenditure was reduced to £238,214 (£349,219 in 2019-20). During the year, the charity received £101,342 (2019-20 in £123,708) from Powys County Council in grants and contract payments; and £93,314 in Covid-19 related grants from the Welsh Government. This leaves a Fund Balance of £3,412 in the unrestricted reserve.

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Rhayader Leisure Centre

D. PLANS FOR THE FUTURE

The Charity will continue to plan to meet the objectives of the Charity for the residential population within Rhayader and the surrounding Communities in the best and most cost effective way possible.

E. RISKS AND RESERVES

The Charity provides the services for the population of Rhayader and the surrounding Communities on behalf of Powys County Council who own the assets and provide grant funding. As such, should the Charity financially fail then Powys County Council will take over the service. Thus, the Trustees do not consider the holding of significant reserves to be necessary.

F. STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Under Trust Law, the Trustees are required to prepare financial statement for each financial year, which give a true and fair view of the state of the affairs of the charity and the results of the charity for that year. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statement comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on the 30 March 2022 and signed on its behalf by:

................................................... (Cllr.Gwynfor Thomas, Chair, Powys County Council)

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Rhayader Leisure Centre

Statement of Financial Activities for the Year Ended 2020-21

Note
Income and Endowments
Charitable Activities
Local Authority Grants &
Contract Payments
Other Grants
Trading Income from
Charitable Activity
Total Income
Expenditure on
Charitable Activities
Leisure Centre
2
Total Expenditure
Net Income/(expenditure)
Transfers between Funds
Other recognised
gains/(losses)
Net movement in Funds
Reconciliation of Funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Total
Funds
2019-20
£
£
£
101,342
93,314
43,558
101,342
93,314
43,558
123,708
-
225,511
238,214
238,214
349,219
(238,214)
(238,214)
(349,219)
(238,214)
(238,214)
(349,219)
0
0
0
-
-
-
-
-
-
0
0
0
3,412
3,412
3,412
3,412
3,412
3,412

The statement of financial activities includes all gains and losses recognised in the year. All income resources expended derive from continuing activities.

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Rhayader Leisure Centre

Balance Sheet as at 31[st] March 2021

Note
Current assets:
Stocks
4
Debtors
5
Cash at bank and in hand
6
Total Current assets
Liabilities
Creditors: Amounts falling due within one year
7
Total Charity Funds
The funds of the charity:
Unrestricted funds		 Balance at
31 March
2021
£
Balance at
31 March
2020
£
1,170
1,448
469
890
10,255
35,683
11,894
38,021
8,482
34,609
8,482
34,609
3,412
3,412
3,412
3,412

All of the current assets and current liabilities of the Charity are unrestricted funds.

The notes on pages 7 to 10 form part of these accounts.

The financial statements were approved by the Trustees on 30 March 2022 and signed on behalf by

Signed…………………………………………………………………………….

Cllr Gwynfor Thomas

Chair, Powys County Council

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Rhayader Leisure Centre

Notes to the financial statements

1) ACCOUNTING POLICIES

Basis of preparing the financial statements

The Charity is a public benefit entity under FRS 102.

The financial statements of the charity have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the provisions of FRS102 (effective 1 January 2019)’, Financial Reporting Standard applicable in the UK and Republic of Ireland’.

The financial statements are prepared on a going concern basis under the historical cost convention.

Income

Income is recognised when the Charity is legally entitled to the income, the amount can be quantified with reasonable accuracy and it is probable that the Charity will receive the income. Income is received in advance of the provision of the relevant service and as such is deferred until the service commences. Some services are provided in advance of an invoice being raised and as such is accrued until the invoice has been raised and in the income and expenditure account. Income for annual membership is accounted for over the membership year.

Expenditure

Liabilities are recognised as expenditure as soon as there is legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to that category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. Resources expended include attributable VAT, which cannot be recovered.

Unrestricted Funds

Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Stocks

Stocks are valued at the lower of cost and estimated selling price less costs to sell, on a first in first out basis, after making due allowance for obsolete and slow moving items.

Cash Flow Statement

The Charity is not obliged to produce a Cash Flow Statement due to its size.

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Rhayader Leisure Centre

Leisure Centre Asset

The Leisure Centre asset is vested with Powys County Council.

2) EXPENDITURE FROM CHARITABLE OBJECTIVES

Staff Recharge Costs
Premises:
Running and Maintenance
Costs
General Equipment
Bar and Vending Machine
Supplies
Office Administration
Marketing
Governance Costs
Miscellaneous
Total		 Year Ended 31 March 2021
Year Ended 31 March 2020
£
£
149,698
193,970
58,556
102,140
8,352
7,701
170
6,409
19,700
29,658
0
3,348
1,441
4,652
297
1,341
238,214
349,219

3) EMPLOYEES

Gross Wages and Salaries
Social Security Costs
Pension Costs
Other Staff Costs
Total		 Year Ended 31 March 2021
Year Ended 31 March 2020
£
£
131,000
168,338
6,735
7,747
11,600
15,065
363
2,821
149,698
193,970

The Trustees received no remuneration or benefit in connection with the performance of their duties during the year.

No employee was paid £60,000 or more during the year (2019/20: nil)

The Charity employed 26 employees during 2020/21 of which 10 were permanent and 14 were casual.

The Charity shares participation in a multi company defined benefit pension scheme. This Pension scheme is the Powys Pension Fund whose largest member is Powys County Council. As at 31 March 2021 , the pension scheme had net assets of £764.271M.

Because the Charity forms such a small part of the pension scheme it is impractical to obtain information specifically for the Charity.

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Rhayader Leisure Centre

4) STOCK

Year Ended 31 March 2021 Year Ended 31 March 2020 £ £ Stock 1,170 1,448

Stocks are valued at the lower of cost and estimated selling price less costs to sell, on a first in first out basis, after making due allowance for obsolete and slow moving items.

5) DEBTORS

Year Ended 31 March 2021 Year Ended 31 March 2020 £ £ Prepayments 469 890 6) CASH AT BANK AND IN HAND Year Ended 31 March 2021 Year Ended 31 March 2020 £ £ Cash 10,255 35,683

6) CASH AT BANK AND IN HAND

As the day to day operation of the centre is undertaken by Freedom Leisure, the cash was held by Freedom Leisure on behalf of the Centre.

7) LIABILITIES AMOUNTS FALLING DUE WITHIN ONE YEAR

Year Ended 31 March 2021 Year Ended 31 March 2020 £ £ Accruals 8,482 34,609

8) CONTINGENT LIABILITIES

No such liabilities existed at the balance sheet date .

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Rhayader Leisure Centre

9) UNRESTRICTED RESERVES

Reserves b/f
Incoming resources
Outgoing resources
Reserves c/f		 Year Ended 31 March 2021
Year Ended 31 March 2020
£
3,412
238,214
(238,214)
£
3,412
349,219
(349,219)
3,412
3,412

10) GOING CONCERN

The Trustees are confident that the Charity retains the support of Powys County Council and that this will allow the Charity to continue trading over the near future.

11) RELATED PARTIES

Under the constitution, the Charity Trustees are the elected members of Powys County Council.

The Charity has been set up to manage the leisure centre at Rhayader for the benefit of the local population. On 1st July 2015, the operation of the Centre transferred from Powys County Council to Wealden Leisure Limited trading as Freedom Leisure.

During the year the charity received £101,342 (2019/20: £123,708) from Powys County Council in grants and contract payments.

12) GOVERNMENT GRANTS

During the year the charity received £93,314 in Covid-19 related grants from the Welsh Assembly Government.

Year Ended 31 March 2021 Year Ended 31 March 2020
£ £
Covid-19 support grant 10,000 -
Childcare hub grant 10,004 -
Summer activities grant 13,230 -
1,154 -

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Rhayader Leisure Centre

Youth development
programme
Job Retention Scheme
Total		 58,926
-
93,314
-

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