Report by the Chair to the Annual General 202 Meeting 2
Report by the Chair of the Farmborough Pre-school Management Committee to the Annual General Meeting, Monday 7[th] November 2022.
Registered Charity No: 1037250
Farmborough CofE Primary School, The Street, Bath, BA2
Tel: 07837738361
Email: farmboroughpreschool@gmail.com
Welcome to Farmborough Pre-School’s Annual General Meeting, for those of you who do not know me my name is Stephanie Mayor and I am the current Chairperson.
Background
This is the annual report for the year ending August 2022.
Farmborough Pre-school is an independent registered charity, which is inspected by Ofsted and also registered with Bath & North-East Somerset Council to accommodate 20 children per day. It is run by a voluntary management committee who is elected in accordance with its adopted constitution at the Annual General Meeting.
The current committee members,
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Stephanie Mayor (Chair)
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Tonya Fray (Secretary)
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Mark Mattock (Treasurer)
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Hannah West
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Leticia Herrera
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Chloe Ridley
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Emma King
At Farmborough Pre-school our aim is to provide a safe, secure and stimulating environment, which ensures equal opportunity for all children and families.
We employ an experienced and well-qualified team, who provide a wide range of activities and opportunities relating to the Early Years Foundation Stage curriculum. There are currently four permanent members of staff, all of whom hold the relevant level 3 qualifications.
Report by the Chair to the Annual General 202 Meeting 2
Most of our income is received from the local authority through the Early Years Entitlement (EYE), which is available for each child from the term after his or her third birthday and provides up to 15 hours of care. This funding is calculated per child per hour attended, so our income varies according to the number of children enrolled at any one time. We are also registered to accept the 30 hour funding scheme from those families who are eligible.
Additional funds are received from parents who pay fees before their child receives EYE funding, from fees attending over the allotted funded hours, from fundraising events, and from grants awarded by various bodies.
Below is a summary of key elements, changes and successes that occurred up to the end of August 2022.
Staf
Our staff the “Fantastic Four” have continued to provide the highest standard of care and have ensured the safety of the children and themselves, as we continue to be mostly unaffected by Covid. We as Management Committee are able to adopt a hands-off strategy when it comes to the day to day running of the Pre-School, this is testament to the skill level and competence of our staffing team, we continue to be very proud of each one of them.
Financial Planning
This is a crucial role of the committee, which means the admissions system and database remains key to enabling us to predict the funding we will receive in fees and from the local authority. This, coupled with the detailed account keeping from the Treasurer, has ensured we have a clear and consistent method for financial planning and monitoring our income and expenditure, which can change positively and negatively year on year. We really do appreciate the hard work of Mark, our Treasurer.
We have found over time and with experience that applying for grants is a good way of raising funds for specific projects. We also have a twice yearly Bags2School collection, and our own Farmborough Parish Council awards grants which we can apply for annually. It's this extra financial input that has meant we can continue with Yoga and Forest School for the children which is wonderful. We are always looking for ways to raise additional funds so all ideas are welcome.
Report by the Chair to the Annual General 202 Meeting 2
Marketing , social media, communication with parents.
The Pre-School prides itself in communicating regularly with parents and carers and the Staff and Management Committee will always make themselves available if anyone needs us. We try and distribute an annual questionnaire to parents and carers - this provides a great opportunity for us to receive feedback from the most important people, yourselves and your children, and act on the results if required.
We have opted for distributing Pre-School information such as newsletters, alerts, letters and announcements via email and Facebook as much as possible. This has proved popular and enables us to be more efficient and economical in how we share information. We are of course always happy to provide paper copies where required.
Looking ahead
As a management committee we have to remain diligent regarding our financial planning as rising costs over the coming year will have an impact on small independent charities like ours, however, we can be very positive and proud about what has been achieved over the past year within the setting despite the previous difficulties of the pandemic. This along with the Committee’s commitment to fundraising, should allow us to continue with extra experiences and will go towards providing the pre-school with new equipment.
It’s this commitment that is crucial over the next year to carry on ensuring the preschool remains successful.
The key tasks for the new committee will be:
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To continue to support the staff in maintaining a safe, happy and stimulating environment for the children.
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To continue with careful financial planning, in which the accounts and budget are regularly reviewed.
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To plan for the updating and replacement of equipment.
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Continue our fundraising efforts to allow all of the extra activities and opportunities to be provided, which the children enjoy so much.
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To continue to review policies and procedures.
Report by the Chair to the Annual General 202 Meeting 2
- To ensure that the safeguarding and welfare requirements of the EYFS are in place, and that the staff are supported in delivering the other aspects of it.
Summary
It has been a much more settled year for the Pre-School and I know the staff have loved having a much more business as usual experience with the children and their families without Covid restrictions etc.
My confidence in the staff and the support of the management committee led me to the decision of stepping down as Chair this year. It has been one of the most rewarding periods of my life, helping steer the pre-school to the success we see today. It wasn’t always plain sailing, we’ve been through some choppy waters over the years, from nearly closing, to recruiting an entirely new (amazing) team and also navigating and surviving a global pandemic. It’s this teamwork that really does make the difference between small charities like ours surviving or not, and it’s been a real privilege to be part of such a special journey.
I would like to thank all of the staff for the effort and expertise that they continue to give to the pre-school.
I would also like to thank the Committee for their support and all their contributions throughout the year and thank you to our families who have continued to support our Pre-school.
Stephanie Mayor
Chair of Committee
07/11/22
| FARMBOROUGH PRESCHOOL | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| INCOME AND EXPENDITURE ACCOUNT- YEAR ENDED 31 JULY 2022 | |||||||||
| PROFIT & LOSS 2022 | |||||||||
| 2022 | 2021 | ||||||||
| Standard Items | Receipts | Payments | Receipts | Payments | |||||
| BANES Funded Income | 52,616.53 | 61,895.16 | |||||||
| Un-Funded Income | 19,624.60 | 9,119.56 | |||||||
| Misc Income | - | ||||||||
| Fundraising | 401.25 | - | 825.40 | ||||||
| Interest | 0.16 | 0.18 | |||||||
| Staf Wages | 57,032.40 | 54,905.83 | |||||||
| Ofce Expenses | 831.88 | 814.06 | |||||||
| Cleaning | 528.07 | 824.72 | |||||||
| Toys & Equipment | 270.28 | 130.61 | |||||||
| Provisions | 400.00 | 300.00 | |||||||
| WellbeingClasses | 2,214.80 | - | |||||||
| Misc Expenses | 60.00 | 271.58 | |||||||
| Telephone | 111.45 | 111.18 | |||||||
| Training | 415.00 | 96.00 | |||||||
| Venue Hire | - | 17.00 | |||||||
| Subscriptions | 689.65 | 806.56 | |||||||
| Workwear | 298.64 | - | |||||||
| Rent | 1,675.00 | 3,350.00 | |||||||
| Repairs | 150.00 | ||||||||
| Standard Items Totals | 72,642.54 | 64,527.17 | 71,840.30 | 61,777.54 | |||||
| Non-Standard Items | |||||||||
| Grant Income | 400.00 | - | 750.00 | ||||||
| Payroll Expenses | - | ||||||||
| Bad Debts | - | 536.80 | |||||||
| Non-Standard Items Totals | 400.00 | - | 750.00 | 536.80 | |||||
| Totals | 73,042.54 | 64,527.17 | 72,590.30 | 62,314.34 | |||||
| (DEFICIT) SURPLUS FOR THE YEAR | 8,515.37 | 10,275.96 | |||||||
| BALANCE SHEET AT 31 JULY 2022 | |||||||||
| NON CURRENT ASSETS | |||||||||
| Land & Buildings(F&F) | 1,433.42 | 1,433.42 | |||||||
| CURRENT ASSETS | |||||||||
| Bank Account | 68,172.67 | 59,551.99 | |||||||
| Savings Account | 1,741.66 | 1,741.50 | |||||||
| Bad Debts | |||||||||
| Cash | |||||||||
| Debtors | 135.00 | 230.40 | |||||||
| Undeposited Deposits | - 120.00 | - 120.00 | |||||||
| Total Bank Balances | £ 71,362.75 | 62,837.31 | |||||||
| CURRENT LIABILITIES | |||||||||
| PENSION | - 190.53 | - 180.46 | |||||||
| PAYROLL DEDUCTIONS | |||||||||
| GRANT INCOME | |||||||||
| PAYROLL CLEARING | |||||||||
| TAX & NI | - | ||||||||
| TOTALS | £ 71,172.22 | 62,656.85 | |||||||
| NON CURRENT LIABILITIES | |||||||||
| CREDITORS DUE AFTER 1 YEAR | - | ||||||||
| - | - | ||||||||
| TOTAL ASSETS LESS LIABILITIES | 71,172.22 | 62,656.85 | |||||||
| ACCUMULATED FUNDS | |||||||||
| Balance Brought Forward | 62,656.85 | 52,380.89 | |||||||
| Surplus/ (Defcit) for the Year | 8,515.37 | 10,275.96 | |||||||
| Balance Carried Forward | £ 71,172.22 | 62,656.85 | |||||||
| Treasurer Mark Mattock | |||||||||
| Signed on |
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER