CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustoe8 Warborough Playgroup On accounts for the year ended 31 March 2022 Charfty no (if any) 1037 L>- Set out on pag•8 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year end8d As the charity's trustees, you are responslble for the preparatn of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusf8 accounts carried out under section 145 of the 2011 Act arKt In catrying out my examination, I have followed all the applicable Directions given by the Charity Commission urKler 8ectlon 1445)(b) of the A Respon$ibillties and basls of report Independent I have completed my examination. l nfIrM that no material matters have examlnerfs 8tatem•nt come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect. the accounting rerdS were not kept In 8rdance with section 130 of the Charities Ad; or the accounts dtd not ac with the accounting records; or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts gNe a 'true and fairf view which Is not a matter considered as part of an independent examination. I have no concems and have come across no other matters In Connectlon vh the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgnod.. Dat•: 31.Io.21_ Name: Tracy Ansell Relovant profosslonal quallficatlon($) or body {If any): Address: Lower 8errick Farm. eellick Salome. OX10 6JL IER Oct 2018
Section Disclosure Only complete If the examlner needs to highllght materlal matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glvo her• br1 detalis of any ltsm8 that th• examlnor wl8ho8 to dl8cIo8e. IER Oct 2018
WASPS AGM meetin 30th November 2022 Attendance: Hazel (Chairl Flo (Treasurer) Rachel secretary) Synetta Charlotte Amelia Welcome & A olo ies Kate ICo-Chair} sends her apologies Previous Minutes All members reviewed and adopted the previous AGM 2021 minute5. Chairs Re ort." See attached. Financlal Re ort: See attached 2021 was the Covid-19 year. this current report looks like we have made good profit, this is due to it being compared to the covid year. Surplus £ll.000 so bank account is back up as we were £3,800 down last year. Grants were good last year Course fees are down First aid is for staff is due January 2023. Need 12 people to make it worth the c05t so if any committee members are interested let Synetta know. Heating and Water costs have been high. Synetta disCU55ed plastic curtains to try and reduce heat loss with the doors open. This is currently in discussion; cost is around £300. Wages have increased. 2021 figures show furloughed Staff. Judith is on leave, and we have managed to recruit to replace her, Beth is on sick leave, and will be moving to Maternity leave. ointment of Committee Members: All committee members officially voted in with named positions: Hazel- Chair- Synetta11,, Nominate) Charlotte12nd Nominate) Rachel- Secretary- Hazel11,, Nominate) Flo12nO Nominate) Flo-Treasurer- Haiel11,, Nominate) Synetta12nd Nominate) Current committee members- Charlotte, Gill, Amelia (New member, Rachel to send docs) Kate h35 decided to step down from the committee. AOB:
Beth will be having a baby soon and we would Ilke to organise a collection. Amy has started a collection. The committee have done a separate collection, please contribute if you would like to. Please can all committee members ensure they have completed a DBS. Santa Village Run- We need 8 people to go around with the sleigh and shake buckets door to door. The run will start at the Kingfisher pub at 5pm and finish around 7..30 pm. Please let us know if you are available. Tractor tyres needed for sensory garden- Gill is happy to source these and keep for us when we are readv. We need to look into getting our name down for the firework5 in Wallingford for 2023 We need a day to be able to do the raffle outside the school. Flo is selling tickets around the village. FlolGill/Rachel will stand outside the School. The raffle draw will be held at the pre school Friday 9th December @ 3-15pm. Parents are welcome to the draw if they want to attend. A notice needs to go out to let parents know when we are selling tickets and doing the draw. Synetta will let pre school parents know. Hazel will let the school parents know through Lucy at the school. We don't have to pay for the fence, a grant has been agreed. Can all raffle tickets be returned by Tuesday 6th December. Actlon Required: Whom By: Date to be wmpleted: Interest in First Aid Course Check on hlgher Interest account for restricted funds Check rf Judith's payments are correct and confirm if 27 weeks re workin weeks. Send New Committee member docs to Arnelia All Committee Members Synetta Howes ASAP ASAP Synetta Howes Rachel Pike ASAP Ensure we all have 08S All Committee Members ASAP Get name down for Wallingford fireworks 2023# p? Summer 2023 Ensure parents are aware of raffle sellin and draw dates. Synetta/Haiel
AGM Chair report 2022 It has been a year of chan8e for WASPS, with both new comrnlttee rnembers and staff changes. Attendance The setting remalns very well attended for both daytlme and afterschool sessions. With Eighteen 4 years olds moving ijp to school in September just gone, we worked hard to promote the Preschool through the village magazine and Social media adverts, with a great result of new joiners starting in September, and additional intake due in January. It is encouraging to see many new two year olds joinin& who will hopefully be wlth us for the duration untll ready for school In a couple of years time. Both Easter and Summer club remalned popular this year. bringln8 In chlldren that both routinely attend the setting and others. A lot of fun was had by all, and the staff did a fantastic job of engaging and entertainln8 the wide age range of 2 to 11 years that attended the sessions. Over the course of the past year, fees have been Increased to £5 per hour. There has been a huge Increase In day-to-day items needed to keep the setting open, such as food and activity resources, and unforeseen increase in energy prices. As a charity, we want to ensure we are accessible to all, however In order to keep our doors open we had been in the unfortunate posltlon of needln8 to Implement several rate increases, the latest of whlch wlll come Into effect in December. Staffin Thls year saw a lot of change In stafflng, flrst wlth the departure of Maddle followlng her weddlng and relocation, Joey who left to pursue a new career in the police force, and Kelly who left to work independently as a thlldmlnder. We've been sorry to see them 80, and I'd Ilke to take thls opportunity to thank them for all their hard work and commitment over the years. We are delighted to have welcomed Amie as Deputy Manager, Hannah as SENCO and Faith and Amy who have all joined the settin8 thls past year. We are also happy to have recruited Amelia, who will be joining us in January, covering core hours as well as after school Sessions. We are sorry to see Judith, our long serving SENCO, remain on long term leave as she mana8es her health. We wish her well and a good recovery, and hope to see her back in the settSng In the comin8 vear. A huge congratulations to Beth who successfully complete her NVQ level 3 to become a fullv qualified member of staff In July. We also wlsh 8eth, who Is on leave and due her third child in December, the best of luck and a happy and healthy new arrival. We were all shocked wlth the (thankfully temporary) Sllness of our Manager. Synetta through May- September. Here in the setting one day, in h05Pltal under8oing major sur8ery the next, her absence wa5 certainly felt by all the staff and committee. Amle bravelv stepped up to mana8e the settin& learning as she went wlth support from the commlttee, and Synetta herself from her hospital bed. Amie did an amazing job not only keepSng the settlng rolling on, but also managing new staff. the room and keeping the children engaged wlth new activities everyday. On behalf of the parents,
committee and the chlldren, I would like to say a huge thank you to both Synetta and Amie, for everything that you do here. Commlttee than es We have had a number of long serving committee members step away this year, including previous Chair Felicity, Treasurer Mel, Secretary Sophle, Lauren and Jo- I thank them for everything they have done for the preschool. We have also had several new members and change of role5 in the committee, including myself joining this year as Chair, Glll, Rachel as Secretary, Flo as treasurer, and Kate as vice chair. I took up the chair position at the start of this year, and could not have done it without the support of Sophie and Kate in particular. l am so thankful for all your support. Our role as a Committee goes beyond just fundraising. We are a Management Committee- Wlth overall responsibility for all areas of WASPS. from safeguarding the children, to staff recruitment and buildings maintenance. Our aim is to ensure we provide a Safe and stimulating environment for our children, where they can learn, thrive and be happy. Integral to this is providing Synetta and the team with the support they need to effectively manage the setting on a day-to-day basis and provide the best care possible for our children. They do a fantastic job, and I'd like to take this opportunity to thank them for all their hard work over the last year. Fundraisi As a charity, we rely on fundraising and the generous support of friends, family and the community to be able to make improvements to the settin8, including buying new toys and equipment. The past year has been a relatively low year for fundraising- but as we recovered from COVID practices we have been able to engage the community with a bake sale in March. and an EasterTrail around Warborough, and a smarties tube fundraiser, all of which were successful in raising both spirits and money for minor improvements around the preschool. Our attention for the coming year nowturns to fundraising for the development of a sensory garden, in the newly donated land which will become part of the preschool plot. To kick this off, a Christmas raffle is well underway with ticket sales still ongoing. and the committee members will be shaking our collecting bucket5 Wlth the annual visit from Santa around the village on 15th December. Facilities We are always lookin8 at ways to improve our facilitie5 for both staff and children,. Parents have kindly donated thelr time and tools to cleaning the yellow brick road, and cutting back the trees lining the walkwayslplaying area on the entrance to the preschool. The garden saw a lot of use over the warmer months, and as a result had to be re-seeded durln8 the October Half Term, ready for the children to use in the comin8 spring. In addition to the outside areas, we saw maintenance activities. repairs and replacements Inside Includln8 a new d15hwasher, door locks and computer equipment. Rertory Homes donated a plot of land adlacent to the preschool, to the church. This, In turn, has now been transferred and is part of the lease for the preschool to use. This is a wonderful opportunity to expand our settlng and develop a fantastic sensory garden and 8rowlng beds, however the additional land comes with additional maintenance responsibilities. Looking ahead. we
will be creating a gate and opening up this land, making it a Safe and engaging space for play and learning. With the development of the new adjacent carpark, It Is now Safer and easler to get chlldren out of ars and into the preschool. however there was some temporary d15ruptlon with the preschool fencing being broken. Thi5 was immediately addressed by the committee and staff, and whilst temporary fixes were in place the area became unusable for the children. I'm happy to conflrm that the fencing is now fixed. and we have seen planting tsklng place to help shield the preschool play8round/walkway, from the carpark. It has been 5 years since our last Ofsted inspection. Synetta. Amie and the team have been preparing for an imminent inspection, and commlttee will continue to work closely with them. It is difficult to know when it may happen, and we know Ofsted are still catching up with delayed Inspectlons from COVID lockdowns. however as it has been a long time since the last inspection we could expect it any day. Inspettors are keen to talk to Staff. Committee and Parents to make their assessments, SO we should all be prepared. And finallv- The staff at the preschool do an amazln8 job, running the setting, caring and nurturlng for our children. but they cannot do it without the support of a full and dedicated committee. We need more parents to join us, to take roles in fundraisin8, maintenance. and general support for the setting. It can be hard work, but so rewarding and we have a lot of fvn along the way. Please do consider joining the committee. and help the settin8 to thrive. One final thank you to Synetta and all theteam atthe preschool. Your hardwork and dedication over the past year has made WASPS happy, caring and nurturing setting that it Is.
WARBOROUGH & SHILLINGFORD PRE-SCHOOL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022 2022 2021 Unrestricted Restricted TOTAL Unrestricted Restricted TOTAL Funds Funds Funds Funds DRAFT OPERATING INCOME Fees and certificates Bad Debts Written off Grants received 149,738 149,738 96,495 96,495 2,140 151,878 2,140 0 151,878 15,070 111,565 15,070 0 111,565 EXPENDrruRE Staff wages Cryjrse fees Gr()und Rent HeavLightM8terlBT costs Running costs Equipment Bank charges 122,479 165 150 4,514 8,491 3,991 135 139.925 11,953 1,266 122,479 165 150 4,514 8.491 3,991 135 0 139,925 11,953 1,266 96,445 576 150 3,161 10,624 4,308 169 115,433 13.868) {6631 96.445 576 150 3,161 10,624 4,308 169 0 115,433 (3,8681 {6631 OPERATING SURPLUSI(DEFlCtT) Fundraising net of expenses NEW 8UILDING FUND Bank Interest Net Income to Fund FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARD 29,786 43,005 14,533 14.538 44.319 57,543 34,317 29.786 14,528 14,533 48,845 44,319 BALANCE SHEET as at 31 March 2022 2022 11,241 36,956 322 11,356 59,875 2021 11,240 36,297 318 512 48,367 3,947 44.420 Deposit account Cutrent account Cash Debtors and Prepayments 57,543 Funds Unfestricted Funds Reslritxed Funds 43,005 14,538 57,543 29,887 14,533 44,420 Synetta Howe8 Treasurer WARBOROUGH & SHILLINGFORD PRE-SCHOOL