## **Cherry Tots Pre-School** |**Name of meeting: Cherry Tots Committee Meeting**|**Name of meeting: Cherry Tots Committee Meeting**|**Name of meeting: Cherry Tots Committee Meeting**| |---|---|---| |**Heading**|**Note**|| |Name of meeting|AGM|| |Location|Cherry Tree|| |Date|10/06/2024|| |Time/Duration|7.30pm|| |Chairperson|Mell Webster|| |Purpose of
meeting|Annual General Meeting|| |Minutes taken by|Carol Quincey|| |**Attendees**||| |Name||Organisation| |Carol Quincey||Cherry Tots Manager / Nominated Person| |Andrea Mellor||Bookkeeper| |Mell Webster||Chairperson| |Michelle Arnold||Treasurer / Fundraiser| |||| |||| |||| |||| |||| |**Apologies**||| |Name||Organisation| |Michelle Toplis||Secretary| |||| |||| ## **Cherry Tots Pre-School** |**Agenda**|**Items**||| |---|---|---|---| |**Item**
**No**|**Item**|**Action**|**When By**| ||||| |**1**|**Welcome / Apologies / Introductions**
The Chair, Mell Webster opened the meeting by welcoming
those present & accepting Michelle Toplis (Secretary)
apologies.
The Chair announced that a quorum was present for the
meeting.
Mell outlined details of the meeting with Bev Barker on
24/4/2024 regarding Cherry Tots change of status to a CIO
and confirmed everyone at the meeting was in agreement
that this would be in Cherry Tots best interest.
Also discussed was the delay in the building work as a
project manager hasn't yet been appointed. Bev had
suggested during a previous meeting that we look for
alternative premises whilst the building work is carried out
but after researching possible venues Carol concluded there
weren’t any appropriate venues available. Mell stated that
this issue would be discussed at the next meeting with Bev.
The Chair asked that the minutes of the previous meeting on
28/03/2024 be circulated with the agenda, be taken as read
and signed as an accurate record of the meeting.||| |2|**Election of Roles**
All elected committee are staying in their current positions.||| ## **Cherry Tots Pre-School** |**Agenda**|**Items**||| |---|---|---|---| |3|**Bookkeepers Report**
Balance on current account £11,267.00
Balance on savings account £41,127.91
New rates of pay as discussed at the meeting on 28/3/2024
have been agreed by staff and were implemented from
1/4/2024.
Last year was an exceptional year for profit and this has put
us in a very good position going forward with the proposed
transition to a CIO. Unfortunately, the accounts so far this
year indicate only a tiny profit to date. This is mainly due to
less funding and a higher wage bill.
I will continue to monitor the situation.||| ## **Cherry Tots Pre-School** |**Agenda**|**Items**||| |---|---|---|---| |**4**|**Carol’s Report**
21 children currently on the register all are funded.
No safeguarding issues at present.
Update with new classroom refurb and CIO:
I am still awaiting Bev Barker to set up another meeting with
the committee with regards to the CIO. She has been off
with a medical issue but has been in touch to say as she will
get back to us ASAP with a date.
We discussed again the changing the legal structure from an
unincorporated association to a Charitable Incorporated
Organisation (CIO). Although no parents were present at
this meeting the ballot papers will be sent out on the 14th of
June to all parents inviting them to agree or disagree with
the motion. All completed forms are to be returned before
Friday 28thJune. The EGM will then be arranged for week
beginning 1stJuly.
Mell proposed the EGM meeting
Michelle A seconded the decision
I am still completing all the other tasks e.g., resource list for
two classroom and the Business Plan. As soon as I have
made a dent, I will pass over to the committee to read and
have their say and amend / add anything they can think that
we might need.
Carol talked about purchasing a strimmer and lawnmower
as the new outdoor area is looking a mess and doesn’t look
very good for the parents and new parents due to have their
pre-visit. The committee agreed and ASAP to purchase
both.
Carol talked about the Paediatric First Aid that needed to be
renewed in Oct has now been booked for 3rdand 10thof
Aug.
The Chair congratulated the preschool team for all their hard
work, for their outstanding care of and dedication to the
children and the engagement with the early year’s
framework.|CQ
CQ
AM & CQ|On-going
On-going
ASAP| ## **Cherry Tots Pre-School** |**Agenda**|**Items**||| |---|---|---|---| |**5**|**Fundraising / Other Issues:**
Michelle talked about fund raising for the setting.
The committee are aware that funding is an important issue
and that they have to continually alongside the bookkeeper
look at the school finances and have ideas for fundraising.
Michelle talked how well the scavenger hunt went and we
are still waiting for forms to be given back. Any money
raised would go to paying for healthy snacks. Michell thinks
this is why the response so far has been good.
Any other business
There being no further business the chair declared the
meeting concluded.
Next Meeting: - EGM to be arranged for week beginning 1st
July
Signed:M Webster(Electronic signature)
Date: 11/06/2024|MA|On-going| ingard Accountancy Services 33 Lady Fronce5 Drive Morkel Rosen Lincolnshire, LN8 3JJ Tel.. 01673 843510 E-moil= colin.lingard@btconnecl.corn CHERRY TOTS PLAY SCHOOL STATEMENT OF ACCOUNrs FOR THE YEAR ENDED 30 SEFfEMBER 2023 HERRY TOTS PLAY SCHOOL ROFIT AND LOSS ACCOUNT OR THE YEAR ENDED 30 SEPTEMBER 2023 2023 2022 2022 ees and Vouchers ReceN 4.191 6,699 undraising Income CC Funding rants Receiv 37 73.￿1 39 49,577 57 77.329 56,372 ank Interest Receiv 12 77.614 56.384 ess Expenses :_ ages and Salaries ension Contribuiions oys and Educational Aids ent ates and Water 45,6Q 491 387 587 2.050 2,217 375 ight and Heat nsurart8 561 738 35 elephone ffice Expenses Repairs and Renewals ccountancy Subscripltons Professional Fees Bank Charg raining leaning 120 128 52 210 216 93 223 ,274 51,791 Net Profit- Loss for the Y& 21.340 4.593 CHÈRRY TOTS PLAY SCHOOL BALANCE SHEET AS AT 30 SEPTEMBER 2023 2023 2023 2022 2022 FIXED ASSErs CURRENT ASSErs Cash at Bank arKI in Hand 53,158 53.158 31.833 31.833 CURRENT LIABILITIES Creditors and Accruals 401 401 NET CURREKf ASSErs 52,772 31,432 T12 31,432 Financed by :" CAPITAL ACCOiINT Balance brought forward Net Profit for the Year 31.432 21,340 26.839 4,593 772 31,432 Report to Third Partles We have pre[￿r￿j the foregoing Profit Loss A(x￿unt frythe year erKt8J 30 September 2023 and Balance Sheet as a that date from the t￿kS vouchers. information explanations given to us ￿1h￿t carying out an audtt. and in 18 March 2024 Lir¥Jard AccOunt￿cY Serwices Accwntants ingard Accountancy Services 33 Lady Fronce5 Drive Market Rasen ncolnshire, LN8 3JJ Tel: 01673 843510 Our Ref . CAL I C40 E-moil- colin.lingard@ouilook.com Date . 18 Ma￿h 2024 Andrea Mellor Cherry Tots Play Scknl 2 Ncwstead Avenue Chery WilRingbam Lincoln LN3 4AG Dear A￿e I have pleasure in enclosiDg the Accounts for the year ended 30 September 2023. These Accounts show a Net Profft of £ 21 J40. compared to last year's Net Ptofit of £ 4.593. The large increase in the Net Profit is due to a big incre&se in LCC Funding. Wages have in¢r¢ased but by nowhere near t￿ same nwgi If you Tequiie any further inforn]ation or explanatiODS in resFfCt of th¢se Ac(x)unts. ple&se do not hesitate to contact me. Finally, I ani taking the opwrtunity to t￿loSe my Invoice for your attentio￿ and your Paperwork is available for Collectio￿ &s soon as it is convenient for you. Yours sincerely Colin LIng￿d For and on behalf of Lingard Accountancy Services