1[st] Whitstable Scout Group
Annual Report for Year ending 31 March 2025
About the Charity
Name: 1[st] Whitstable Scout Group
Registration Number: 1037171
Address: 1st Whitstable Scout Hall, Acton Road, Whitstable, Kent, CT5 1JH
Trustees: Guy Voizey (chair), Angela Russell (treasurer), David Hancock, Piers Manser, Karen Dinley (until 4[th] December 2024).
Charity Structure and Management
The 1[st] Whitstable Scout Group is a locally managed part of the Scout Association (Charity Number: 306101). The 1[st] Whitstable Scout Group follows the Scout Association Policy, Organisation and Rules, and has adopted the suggested constitution for Scout Groups.
The 1[st] Whitstable Scout Group is managed by the 1[st] Whitstable Group Trustee Board. The Group Lead Volunteer is appointed by the District Commissioner (Canterbury, Herne Bay and Whitstable) and is a member of the Trustee Board ex-officio. Other Trustees are recruited from the local community and appointed by the 1[st] Whitstable Group Scout Council.
The 1[st] Whitstable Scout Group consists of four sections of young people (Beavers, Cubs, Scouts, and Explorers), all led by volunteer adult leaders. The 1[st] Whitstable Scout Group Band has been part of the group for over 100 years. The Band runs a Training Band.
Activities and Objectives in the Year to 31 March 2025
The purpose of 1[st] Whitstable Scout Group is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society and the local community whilst letting them develop their individual potential and learning essential skills such as teamwork and serving others.
The Group organised a range of activities over the year designed to meet these objectives. Activities ranged from a sponsored walk, camps, and craft-making. Young people are awarded badges for meeting specific objectives within their section programme.
Achievements and Performance in the Year to 31 March 2025
The following is an excerpt from the annual report of the Group Scout Leader (Group Lead Volunteer).
“ As a collective group the last year has been a success and we have had a number of significant events attended by our young people including camps at Lower Grange farm, Sittingbourne Camp site and our own local venue Ross Woods.
We have been spending time looking forward, preparing and raising funds for the Kent International Jamboree, a group effort from a number of leaders to make sure it a fantastic event for all young people and adults involved.
The challenges this year have emerged around the following areas;
Financing - it is particularly difficult to keep the groups running without proper financial management and I would thank the Trustees for their continued input into running all sections. We have had a little success fundraising, the majority of which came from the Xmas fair in 2024. I am however optimistic that with a new fundraising team on board and with additional collaboration from the leaders we can increase the 2025/2026 sums raised.
Again we have also had little success with various applications for grant funding, with only 2 successes against over 10 applications across the year.
Leader numbers - obtaining volunteers who will continually step up to help share the leadership of groups continues to be problem across the majority of sections.
Parental support is essential for the survival of 1st Whitstable and it becomes increasingly more difficulty to gain assistance either with fundraising or with more practical support in terms of bolstering leader numbers.
Supporting children with Special Educational Needs (SEN) - we have noticed an increase in the numbers of young people coming into the sections with a variety of needs that leaders are not particularly well equipped to deal with. This presents very real issues in terms of maintaining safety within groups, particularly combined with the low number of volunteers that we have.
I will be trying to ascertain what assistance we can get with this so we can continue to deliver scouting activities of the highest quality in an accessible way.”
Financial Review of Year to 31 March 2025
In the year to 31 March 2025, the group made a surplus of £1,177.51 on an operating income of £16,664.49. The group paid £3,510 in capitation fees to Canterbury, Herne Bay, and Whitstable District Scouts, Kent County Scouts, and the Scout Association. The operating surplus is the result of a new budgeting system that places stricter controls over group expenses and has seen improved collection of group subscriptions.
The group’s financial position has been transformed through the receipt of a legacy from a former member of the group and a long-term member of the band. The legacy was given to the group for the benefit of the band. It is the intention of the Trustee Board to use the legacy to support a renewal of the Scout Hall (the Group has owned its own headquarters for over 100 years and it has been the rehearsal space for the band throughout that time), the acquisition of new instruments for the band, and for other operating costs.
The Group reserve policy is to maintain a cash balance equal to the approximate level of annual expenses at any one time. Any surplus cash is invested in interest-bearing bank accounts, subject to the relevant bank deposit insurance threshold.
1st Whitstable Scout Group Accounts Treasurers Report Chartity 1037171
1st April - 2024 - 31st March 2025
| Statment of Financial balances as at 31 March 2025 | 2024/2025 |
|---|---|
| Barclays Account (13070689) | £177,043.94 |
| Group cash in hand | £0.00 |
| Event foat | £0.00 |
| Balance of accounts carried forward: | £177,043.94 |
| Income Barclays | |
| Afliatons/Subs | |
| Fund Raising | £ 2,992.01 |
| Donatons | |
| Hall & Marquee use | £ 1,025.00 |
| GifAid | |
| Recycling | £ 776.80 |
| GC Credit | £ 2,647.08 |
| Secton credit | £ 9,223.60 |
| Misc | £ 165,642.22 |
| Total | £182,306.71 |
| Expenditure Barclays | |
| Hall costs | £ 3,785.29 |
| Hall Cleaning | £ 650.00 |
| Hall refurbishment | £ 214.99 |
| District Capitaton | £ 3,510.00 |
| Fund Raising | £ 66.00 |
| Sundries | £ - |
| Sectons Actvites/Equipment/Expenses | £ 7,260.70 |
| Total | £ 15,486.98 |
| Startng Balance | £ 10,224.21 |
| Combined Group Monies | £ 177,043.94 |
| Combined Secton Monies | £ - |
| Balance Carried Forward | £ 177,043.94 |
| Movement | £ 166,819.73 |
| For Charity Commission Income plus Postal Interest less Capitaton Income | |
| For Charity Commission Expenditure less Capitaton Expenditure | £11,976.98 |
2023/2024
£10,083.28
£48.20 Transferred 16.05.24 £92.73 Transferred 16.05.24
£10,224.21
Derek Holmes
Barclays Income
Barclays
Section Subs
| Barclays Income Secton Subs |
Barclays | |
|---|---|---|
| Stripe Account Total | ||
| GC Account Total | ||
| Fund Raising | ||
| Justgiving | £228.87 | |
| Justgiving | £215.41 | |
| Justgiving | £306.83 | |
| Justgiving | £83.77 | |
| Justgiving | £97.70 | |
| Justgiving | £28.10 | |
| Christmas Fair | £100.00 | |
| Christmas Fair | £601.64 | |
| Christmas Fair | £24.60 | |
| Christmas Fair | £1.00 | |
| Christmas Fair | £1,304.09 | |
| £2,992.01 | ||
| Hall & Marquee Donatons | ||
| Hall Hire | £60.00 | |
| Hall Hire Guides | £600.00 | |
| Hall Hire | £60.00 | |
| Hall Hire | £15.00 | |
| Hall Hire | £30.00 | |
| Hall Hire | £15.00 | |
| Hall Hire | £60.00 | |
| Hall Hire | £80.00 | |
| Hall Hire | £60.00 | |
| Hall Hire | £45.00 | |
| £1,025.00 | ||
| Recycling | ||
| Green People Recycled Clothes | £776.80 | |
| £776.80 | ||
| Misc | Solicitors Derek Holmes | £165,642.22 |
Total
Sub Total Dates paid
£ 9,223.60 £ 2,647.08
03.04.24 16.04.24 23.04.24 30.04.24 21.05.24 25.10.24 16.12.24 16.12.24 23.12.24 23.12.24 23.12.24
£2,992.01
12.07.24 14.11.24 18.11.24 16.01.25 21.01.25 31.01.25 03.02.25 03.02.25 10.02.25 14.03.25
£1,025.00
26.06.24 £776.80 £165,642.22 £182,306.71
| Date | Credit |
|---|---|
| 20.12.24 | £98.04 |
| 31.12.24 | £392.16 |
| 03.01.25 | £49.02 |
| 21.01.25 | £49.02 |
| 24.01.25 | £49.02 |
| 27.01.25 | £588.24 |
| 28.01.25 | £49.02 |
| 06.02.25 | £49.02 |
| 27.02.25 | £490.20 |
| 28.02.25 | £49.02 |
| 14.03.25 | £147.06 |
| 27.03.25 | £539.22 |
| 28.03.25 | £98.04 |
| Total | £2,647.08 |
Section Money in Transferred Funds Date Tranfered Money Transferred to group: Cash in hand & Float £140.93 16.05.24
Expences Amount Date Paid
Nationwide
Hall Running Costs
| Insurance | Alan Boswell Insurance |
|---|---|
| Unity insurance | |
| Electricity | EDF |
| EDF | |
| Security/Maintenance | Falcon Security |
| Falcon Security | |
| Fire Security Service | |
| Water Rates | Castle Water |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Castle Water | |
| Scotsh Water | |
| Scotsh Water | |
| Scotsh Water | |
| Scotsh Water | |
| Scotsh Water | |
| Scotsh Water | |
| Hall Cleaning | Hall Cleaning |
| Hall Cleaning | |
| Hall Cleaning | |
| Hall Cleaning | |
| Hall Cleaning | |
| Hall Cleaning | |
| Hall Refurbishment | 240 Electrican |
| Rosswood, CWHB District & Secton Expenses | |
| Beavers & Explorers | Beavers/Explorers Expenses |
Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses Beavers/Explorers Expenses
Cubs
Rosswood/Badges
District/Group
Cubs Expenses Cubs Expenses Cubs Expenses CWHB CWHB CWHB CWHB
District Scouts Sribble Scout District Scouts Kent County Scouts Group KIJ Leader Shirt Canterbury City Council Go Cardless Key Cutting District Scouts Group Group
| Group | |
|---|---|
| KIJ | |
| Kent County Scouts | |
| Scouts | Scouts Expenses |
| Scouts Expenses | |
| Scouts Expenses | |
| Capitaton | |
| Capitaton | Capitaton |
| Fund Raising | |
| Christmas Fair | |
| Sundries | |
| Total |
| Barclays | Cash | Sub Total | Dates |
|---|---|---|---|
| £ 1,873.86 | 24.02.25 | ||
| £ 52.00 | 17.05.24 | ||
| £ 1,925.86 | £ 1,925.86 | ||
| £ 1,171.32 | 06.06.24 | ||
| £ 166.71 | 09.09.24 | ||
| £ 1,338.03 | £ 1,338.03 | ||
| £ 75.00 | 22.05.24 | ||
| £ 15.00 | 20.06.24 | ||
| £ 130.20 | 07.05.24 | ||
| £ 220.20 | £ 220.20 | ||
| £ 12.66 | 18.04.25 | ||
| £ 12.74 | 17.05.24 | ||
| £ 10.61 | 19.06.24 | ||
| £ 12.99 | 19.07.24 | ||
| £ 10.37 | 20.08.24 | ||
| £ 10.37 | 18.09.24 | ||
| £ 18.70 | 17.10.24 | ||
| £ 14.79 | 18.12.24 | ||
| £ 10.37 | 22.01.25 | ||
| £ 13.22 | 20.02.25 | ||
| £ 12.49 | 19.03.25 | ||
| £ 33.72 | 06.06.24 | ||
| £ 33.72 | 20.06.24 | ||
| £ 5.05 | 09.09.24 | ||
| £ 26.54 | 29.11.24 | ||
| £ 26.54 | 21.01.25 | ||
| £ 36.32 | 24.02.25 | ||
| £ 301.20 | £ 301.20 | ||
| £ 200.00 | 11.06.24 | ||
| £ 135.00 | 12.11.24 | ||
| £ 67.50 | 05.12.24 | ||
| £ 67.50 | 08.01.25 | ||
| £ 90.00 | 05.02.25 | ||
| £ 90.00 | 06.03.25 | ||
| £ 650.00 | £ 650.00 | ||
| £ 214.99 | 07.05.24 | ||
| £ 214.99 | £ 214.99 | ||
| £ 41.99 | 04.04.24 |
| £ | 174.19 | 07.05.24 | ||
|---|---|---|---|---|
| £ | 63.46 | 17.05.24 | ||
| £ | 141.51 | 20.06.24 | ||
| £ | 132.80 | 16.07.24 | ||
| £ | 140.00 | 18.07.24 | ||
| £ | 165.30 | 09.09.24 | ||
| £ | 155.46 | 23.09.24 | ||
| £ | 37.26 | 08.10.24 | ||
| £ | 80.44 | 08.10.24 | ||
| £ | 15.99 | 23.10.24 | ||
| £ | 64.00 | 23.10.24 | ||
| £ | 42.99 | 29.10.24 | ||
| £ | 121.20 | 19.11.24 | ||
| £ | 30.05 | 29.11.24 | ||
| £ | 133.77 | 05.12.24 | ||
| £ | 12.99 | 09.12.24 | ||
| £ | 45.23 | 21.01.25 | ||
| £ | 31.37 | 04.02.25 | ||
| £ | 36.96 | 24.02.25 | ||
| £ | 45.75 | 06.03.25 | ||
| £ | 104.12 | 19.03.25 | ||
| £ | 1,816.83 | £ | 1,816.83 | |
| £ | 56.70 | 05.12.24 | ||
| £ | 14.35 | 08.01.25 | ||
| £ | 42.95 | 04.02.25 | ||
| £ | 114.00 | £ | 114.00 | |
| £ | 40.00 | 13.06.24 | ||
| £ | 8.00 | 26.09.24 | ||
| £ | 40.00 | 26.09.24 | ||
| £ | 63.00 | 09.12.24 | ||
| £ | 151.00 | £ | 151.00 | |
| £ | 11.25 | 29.04.24 | ||
| £ | 60.90 | 06.06.24 | ||
| £ | 33.54 | 16.09.24 | ||
| £ | 200.00 | 23.09.24 | ||
| £ | 307.99 | 16.10.24 | ||
| £ | 1,475.00 | 01.11.24 | ||
| £ | 22.00 | 19.11.24 | ||
| £ | 20.00 | 29.11.24 | ||
| £ | 0.01 | 09.12.24 | ||
| £ | 39.60 | 09.12.24 | ||
| £ | 52.98 | 16.01.25 | ||
| £ | 73.14 | 04.02.25 | ||
| £ | 89.59 | 06.02.25 |
| £ | 101.55 | 14.02.25 | ||
|---|---|---|---|---|
| £ | 2,050.00 | 28.02.25 | ||
| £ | 325.00 | 19.03.25 | ||
| £ | 4,862.55 | £ | 4,862.55 | |
| £ | 50.00 | 28.02.25 | ||
| £ | 198.00 | 28.02.25 | ||
| £ | 68.32 | 08.10.25 | ||
| £ | 316.32 | £ | 316.32 | |
| £3,510 | 04.02.25 | |||
| £3,510 | £3,510 | |||
| £ | 66.00 | 29.10.24 | ||
| £ | 66.00 | £ | 66.00 | |
| £ | 15,486.98 |
| Date | Credit |
|---|---|
| 02.05.24 | £ 389.16 |
| 03.05.24 | £ 129.72 |
| 15.05.24 | £ 43.24 |
| 20.05.24 | £ 43.24 |
| 21.05.24 | £ 43.24 |
| 23.05.24 | £ 43.24 |
| 06.06.24 | £ 129.72 |
| 07.06.24 | £ 86.69 |
| 10.06.24 | £ 606.41 |
| 11.06.24 | £ 173.38 |
| 12.06.24 | £ 86.69 |
| 13.06.24 | £ 433.45 |
| 14.06.24 | £ 86.69 |
| 17.06.24 | £ 43.24 |
| 18.06.24 | £ 345.92 |
| 20.06.24 | £ 172.96 |
| 21.06.24 | £ 129.72 |
| 24.06.24 | £ 302.68 |
| 28.06.24 | £ 129.72 |
| 01.07.24 | £ 43.24 |
| 03.07.24 | £ 86.69 |
| 04.07.24 | £ 43.24 |
| 11.07.24 | £ 172.96 |
| 15.07.24 | £ 45.12 |
| 16.07.24 | £ 30.08 |
| 17.07.24 | £ 7.52 |
| 18.07.24 | £ 30.08 |
| 25.07.24 | £ 7.52 |
| 18.09.24 | £ 86.48 |
| 19.09.24 | £ 230.12 |
| 24.09.24 | £ 57.53 |
| 02.10.24 | £ 43.24 |
| 03.10.24 | £ 562.12 |
| 25.10.24 | £ 43.24 |
| 11.11.24 | £ 86.48 |
| 13.11.15 | £ 908.04 |
| 14.11.24 | £ 216.20 |
| 18.11.24 | £ 129.72 |
| 19.11.24 | £ 86.48 |
| 20.11.24 | £ 43.24 |
| 21.11.24 | £ 43.24 |
| 28.11.24 | £ 43.24 |
| 21.01.25 | £ 43.24 |
| 23.01.25 | £ 648.60 |
| 28.01.25 | £ 22.78 |
| 29.01.25 | £ 66.02 |
| 30.01.25 | £ 77.41 |
| 03.02.25 | £ | 44.31 |
|---|---|---|
| 04.02.25 | £ | 152.50 |
| 05.02.25 | £ | 88.80 |
| 06.02.25 | £ | 95.60 |
| 10.02.25 | £ | 44.31 |
| 11.02.25 | £ | 59.08 |
| 12.02.25 | £ | 29.58 |
| 13.03.25 | £ | 84.17 |
| 17.02.25 | £ | 184.63 |
| 18.02.25 | £ | 11.39 |
| 19.02.25 | £ | 26.16 |
| 21.02.25 | £ | 11.39 |
| 27.02.25 | £ | 43.24 |
| 05.02.25 | £ | 216.20 |
| 06.03.25 | £ | 278.76 |
| 07.03.25 | £ | 48.07 |
| 10.03.25 | £ | 48.07 |
| 11.03.25 | £ | 11.39 |
| 13.03.25 | £ | 187.45 |
| 19.03.25 | £ | 96.14 |
| 27.03.25 | £ | 139.38 |
| Total | £ | 9,223.60 |
Independent examiner’s statement - Ist Whitstable Scout Group accounts for the year ended 31 March 2025
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view” which is not a matter considered as part of an independent examination.
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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
A py Nam cock
\ / =
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Roy Hancock Independent Examiner 17 September 2025